Assistant Workforce Manager

Ibex Limited; Northern (KY); Hybrid; USD 65,000 - 90,000; Full time

Job summary

Ibex Limited is hiring an Assistant Workforce Manager to lead Schedulers and RTAs across sites and client accounts. You will drive workforce plans, intraday execution, and staffing activities while aligning with operational objectives and financial goals.

You will partner with Operations and clients on forecasts, schedules, and workforce reporting, coaching team members and supporting continuous process improvements in a dynamic environment.

Qualifications

• Bachelor’s degree or equivalent work experience.
• 5–10 years of combined hands-on WFM experience including Scheduling, Real-Time Management, and supervisory responsibilities; 2–3 years in people management.
• Experience with WFM applications such as IEX, Verint, and AWS; intermediate to advanced Excel.
• Strong communication, collaboration, and problem‑solving skills.

Responsibilities

• Lead and develop a team of Schedulers and RTAs; coach and manage performance.
• Oversee creation, execution, and auditing of schedules and real-time workforce activities.
• Balance staffing with operational efficiency and financial goals.
• Monitor intraday performance and address service level risks and variances.
• Partner with Operations and clients on forecasts, staffing plans, and reporting.
• Facilitate weekly touchpoints and business reviews with stakeholders.
• Promote collaboration between Planning, Scheduling, Real-Time, and Operations teams.
• Identify opportunities for continuous improvement in workforce processes.

Skills

WFM scheduling

Real-Time Management

People leadership

Analytical skills

Excel proficiency

Education

Bachelor’s Degree

Tools

IEX

Verint

AWS

Excel

Job description

Overview

The Assistant Workforce Manager is a junior manager responsible for leading a team of Schedulers and Rel-Time Analysts (RTAs). This person is accountable for managing and auditing workforce plans, real-time execution, and staffing activities across assigned sites, lines of business (LOBs), and client accounts. The Assistant Manager partners closely with Operations, clients, and other key stakeholders to ensure alignments between workforce strategies and operational objectives, while driving utilization, productivity, service delivery, and financial performance. This role requires balancing long-term planning, intraday executions, and workforce optimization through proactive communication and effective team leadership.

Responsibilities

• Ensure integrity, consistency, and compliance with established WFM processes and procedures.
• Ensure service delivery to the client, balancing staffing requirements with operational efficiencies and financial goals.
• Maintain confidentiality of information, objectives, and business practices of the company and its clients.
• Lead and develop a team of Schedulers and RTAs, providing coaching, performance management, and professional development opportunities.
• Oversee the creation, execution, and auditing of schedules and real0time workforce activities across assigned sites, LOBs, and accounts.
• Proactively drive efficiency and profitability through effective workforce planning and execution, linking assumptions such as hiring, seat utilization, shrinkage, AHT, occupancy, adherence, and staffing requirements.
• Monitor intraday performance and ensure appropriate actions are taken to address service level risks, staffing gaps, and operational variances.
• Partner with Operations and clients regarding forecasts, staffing plans, scheduling strategies, real-time performance, and workforce reporting.
• Facilitate weekly touchpoints and business reviews with stakeholders to discuss staffing plans, assumptions, operational performance, and workforce strategies that impact service delivery targets and business goals.
• Ensure effective communication and collaboration between Planning, Scheduling, Real-Time, and Operations teams to support business objectives.
• Identify opportunities for continuous improvement in workforce processes, productivity, service delivery, and resource utilization.
• Support workforce management reporting, analysis, and recommendations to improve operational performance and client outcomes.

Qualifications

• Bachelor’s Degree in any field or equivalent work experience.
• Must have 5 to 10 years of combines hands-on WFM experience, including Scheduling, Real-Time Management, and supervisory/people leadership responsibilities, with at least 2 to 3 years of direct people management experience.
• Experience with WFM applications such as IEX, Verint, and AWS and intermediate to advanced proficiency with Excel.
• Effective communication skills and hands-on management style.
• Ability to collaborate and support Operations through direct and proactive communication.
• Strong analytical, arithmetic, and problem-solving skills.
• Ability to train, coach, and facilitate knowledge transfer across Scheduling, Real-Time, and WFM functions.
• Ability to effectively engage with clients and Operations on a daily basis.
• Ability to work with Minimal supervision while supporting operational requirements and business objectives.
• Ability to adapt to changing priorities, manage multiple responsibilities, and maintain attention to detail in a dynamic environment.
• Positive attitude and approach to challenges; responds constructively to feedback and coaching.