Assistant Wedding Coordinator

Leigh and Co.; City of Albany (NY); On-site; USD 170,000 - 243,000; Part time

Job summary

Leigh & Co. Events is seeking an organized Assistant Wedding Planner to support Lead Planners in executing weddings. The role is weekend-based and focuses on setup, guest experience, vendor coordination, and timeline execution.

You will gain hands-on wedding industry experience while working with experienced professionals in a fast-paced environment.

Qualifications

• Experience assisting lead planners during weddings or events.
• Strong organizational and communication skills.
• Comfort coordinating with vendors and guests.

Responsibilities

• Assist with ceremony and reception setup according to the floor plan.
• Place décor items such as signage, candles, favors, menus, and place cards.
• Ensure spaces remain clean, organized and presentation-ready.
• Welcome and direct vendors upon arrival.
• Assist with ceremony organization and processional timing.
• Help manage guest flow and answer questions during events.
• Monitor the reception timeline with the Lead Planner.
• Coordinate room flips and reception transitions when applicable.
• Support moments like cake cutting, entrances, speeches and dances.
• Collect personal items and ensure décor is packed at end of event.
• Stay calm and professional while helping solve problems.
• Represent Leigh & Co. with courtesy and high client service.

Skills

Organized

Professional

Client-focused

Job description

Position Overview

Leigh & Co. Events is seeking organized, professional, and client-focused Assistant Wedding Planners to support our Lead Planners in executing exceptional wedding days.

Assistant Wedding Planners play an essential role in ensuring weddings run smoothly by assisting with event setup, guest experience, vendor coordination, timeline execution, and reception transitions. This position is ideal for individuals looking to gain hands‑on wedding industry experience while working alongside experienced planning professionals.

This role is event-based and primarily consists of weekend weddings. Pay is $150 per event.

Under the direction of the Lead Planner, Assistant Wedding Planners may:

• Assist with ceremony and reception setup according to the approved floor plan
• Place décor items including signage, candles, favors, menus, place cards, and personal details
• Ensure décor and event spaces remain clean, organized, and presentation‑ready throughout the day
• Welcome and direct vendors upon arrival
• Assist with ceremony organization, including lining up the wedding party and coordinating processional timing
• Help manage guest flow and answer guest questions throughout the event
• Monitor the reception timeline alongside the Lead Planner
• Assist with room flips and reception transitions when applicable
• Coordinate specialty moments including cake cutting, grand entrance preparation, speeches, first dances, bouquet toss, and other scheduled events
• Assist with collecting personal items and ensuring designated décor is packed appropriately at the conclusion of the event
• Support problem‑solving efforts while maintaining a calm, professional demeanor
• Represent Leigh & Co. with professionalism, courtesy, and exceptional client service