Assistant Wedding Coordinator

Leigh and Co.; Bristol (VT); On-site; USD 170,000 - 243,000; Part time

Job summary

Leigh & Co. Events is seeking organized, professional, and client-focused Assistant Wedding Planners to support our Lead Planners in executing exceptional wedding days.

Assistant Wedding Planners play an essential role in ensuring weddings run smoothly by assisting with event setup, guest experience, vendor coordination, timeline execution, and reception transitions. This role is event-based and primarily consists of weekend weddings; pay is $150 per event.

Qualifications

• Weekend availability required
• Strong organizational skills
• Professional demeanor and client service mindedness

Responsibilities

• Assist with ceremony and reception setup according to floor plan
• Place décor items such as signage, candles, favors, menus, and place cards
• Ensure event spaces remain clean and presentation-ready throughout the day
• Welcome and direct vendors on arrival
• Assist with ceremony organization and procession timing
• Manage guest flow and answer guest questions during the event
• Monitor the reception timeline with Lead Planner
• Coordinate room flips and reception transitions as needed
• Assist with cake cutting, entrances, speeches, dances, bouquet toss, and other moments
• Collect personal items and ensure décor is packed after the event
• Support problem-solving with calm, professional demeanor
• Represent Leigh & Co. with professionalism and exceptional client service

Job description

Position Overview

Leigh & Co. Events is seeking organized, professional, and client-focused Assistant Wedding Planners to support our Lead Planners in executing exceptional wedding days.

Assistant Wedding Planners play an essential role in ensuring weddings run smoothly by assisting with event setup, guest experience, vendor coordination, timeline execution, and reception transitions. This position is ideal for individuals looking to gain hands‑on wedding industry experience while working alongside experienced planning professionals.

This role is event-based and primarily consists of weekend weddings. Pay is $150 per event.

Under the direction of the Lead Planner, Assistant Wedding Planners may:

• Assist with ceremony and reception setup according to the approved floor plan
• Place décor items including signage, candles, favors, menus, place cards, and personal details
• Ensure décor and event spaces remain clean, organized, and presentation‑ready throughout the day
• Welcome and direct vendors upon arrival
• Assist with ceremony organization, including lining up the wedding party and coordinating processional timing
• Help manage guest flow and answer guest questions throughout the event
• Monitor the reception timeline alongside the Lead Planner
• Assist with room flips and reception transitions when applicable
• Coordinate specialty moments including cake cutting, grand entrance preparation, speeches, first dances, bouquet toss, and other scheduled events
• Assist with collecting personal items and ensuring designated décor is packed appropriately at the conclusion of the event
• Support problem‑solving efforts while maintaining a calm, professional demeanor
• Represent Leigh & Co. with professionalism, courtesy, and exceptional client service