Assistant Wedding Coordinator

Leigh and Co.; Jacksonville (FL); On-site; Part time

Job summary

Leigh & Co. Events in Jacksonville, FL is seeking organized Assistant Wedding Planners to support Lead Planners on busy wedding days. This role is weekend-focused and event-based, with hands-on responsibilities during ceremonies and receptions.

You will help with setup, décor, vendor coordination, guest flow and timeline execution, ensuring smooth transitions and exceptional client service. This position offers valuable industry experience working alongside experienced planners in a fast-paced

Qualifications

• Organized, professional and client-focused.
• Experience supporting Lead Planners during weddings.
• Comfort coordinating vendors, timelines and on-site logistics.

Responsibilities

• Assist with ceremony and reception setup according to floor plan.
• Coordinate décor placement and personal details.
• Keep spaces clean and presentation-ready throughout the day.
• Welcome and direct vendors on arrival.
• Assist with ceremony organization and processional timing.
• Manage guest flow and answer questions during events.
• Support timeline monitoring alongside Lead Planner.
• Help with room flips and reception transitions.
• Coordinate moments like cake cutting, entrances and dances.
• Collect personal items and ensure décor is packed at close.
• Assist with problem-solving while staying calm and professional.
• Represent Leigh & Co. with courtesy and top client service.

Job description

Position Overview

Leigh & Co. Events is seeking organized, professional, and client-focused Assistant Wedding Planners to support our Lead Planners in executing exceptional wedding days.

Assistant Wedding Planners play an essential role in ensuring weddings run smoothly by assisting with event setup, guest experience, vendor coordination, timeline execution, and reception transitions. This position is ideal for individuals looking to gain hands‑on wedding industry experience while working alongside experienced planning professionals.

This role is event-based and primarily consists of weekend weddings. Pay is $150 per event.

Under the direction of the Lead Planner, Assistant Wedding Planners may:

• Assist with ceremony and reception setup according to the approved floor plan
• Place décor items including signage, candles, favors, menus, place cards, and personal details
• Ensure décor and event spaces remain clean, organized, and presentation‑ready throughout the day
• Welcome and direct vendors upon arrival
• Assist with ceremony organization, including lining up the wedding party and coordinating processional timing
• Help manage guest flow and answer guest questions throughout the event
• Monitor the reception timeline alongside the Lead Planner
• Assist with room flips and reception transitions when applicable
• Coordinate specialty moments including cake cutting, grand entrance preparation, speeches, first dances, bouquet toss, and other scheduled events
• Assist with collecting personal items and ensuring designated décor is packed appropriately at the conclusion of the event
• Support problem‑solving efforts while maintaining a calm, professional demeanor
• Represent Leigh & Co. with professionalism, courtesy, and exceptional client service