Assistant Vice President for Sponsored Programs & Project Support Officer

Ivy Tech Community College; Indianapolis (IN); Vor Ort; USD 115.000 - 125.000; Vollzeit

Benefits dieser Stelle

Health insurance

Dental plan

Vision plan

Retirement plan

Paid time off

Tuition assistance

Professional development

Wellness program

Zusammenfassung

Ivy Tech Community College is seeking an Assistant Vice President of Sponsored Programs & Project Support to lead the division’s grants administration, programmatic deliverables, and training. The AVP will oversee the Sponsored Programs team, ensure compliance, and coordinate cross‑campus initiatives with strong stakeholder relations.

The role emphasizes building processes, tracking grant outcomes, and delivering timely deliverables while maintaining FERPA and regulatory standards across a broad

Qualifikationen

• Bachelor’s degree in Business Administration, Project Management, Grant Management, Nonprofit Management, or a related field.
• Five or more years’ experience managing complex programs or projects preferred.
• Ability to build and maintain strong, authentic relationships.
• Understanding of philanthropic partners and grant management practices.
• General knowledge of postsecondary education and principles of equity.
• Strong organizational skills and superior attention to detail.
• Proven success simultaneously managing multiple projects.

Aufgaben

• Directs and manages the workflow associated with multiple projects, grants, and other collegewide initiatives.
• Leads the sponsored programs team and provides grants training, programmatic support, progress reporting, and grants compliance.
• Serve as a liaison to various stakeholders and provide strategic leadership for projects, initiatives, and grant programs.

Kenntnisse

Project management

Grant management

Relationship building

Equity knowledge

Organizational skills

Multitasking

Ausbildung

Bachelor’s degree in Business Administration/related field

Master’s degree preferred

Jobbeschreibung

Under the direction of Business Affairs Leadership, the Assistant Vice President (AVP) of Sponsored Programs & Project Support Officer ensures timely and successful execution and delivery of a variety of projects and initiatives that are within the purview of the Business Affairs Division. This position also is responsible for effective grants administration, programmatic deliverables, training, and compliance for all grants on behalf of the college. The AVP will develop and utilize detailed, working knowledge of college processes, systems, workflows, and staff, combined with superior project and grant management skills, to coordinate work within the division and serve as a liaison to other areas across the college and grant administrators. This position has frequent contact with public and private entities and funders.MAJOR RESPONSIBILITIES:Directs and manages the workflow associated with multiple projects, grants, and other collegewide initiatives led by the Business Affairs Division. Leads the sponsored programs team and provides overall grants training, programmatic support, progress reporting, and grants compliance on behalf of the college. Serves as a liaison to various stakeholders and provides strategic leadership for projects, initiatives, and grant programs on behalf of Business Affairs.SPONSORED PROGRAMS & PROJECT IMPLEMENTATION & SUPPORTProvide leadership and oversight to the Sponsored Programs team focusing on grants management, reporting, compliance, meeting all grant outcomes, and funder deliverables.Create and execute comprehensive project plans with built-in continuous improvement methods for Business Affairs projects.Manage and coordinate Business Affairs project teams, lead and facilitate effective team meetings, synthesize discussions, and assign and document actionable next steps.Support Sponsored Programs staff with community of practice networks for grant staff and project directors to share best practices and ensure exemplary grants management and implementation.Support Sponsored Programs staff and project directors and grants staff in the successful grant application process, implementation, execution, institutionalization, and sustainability.Track all grant and project deadlines, deliverables, and outcomes for assigned projects and ensure timely execution of deliverables.TRAINING, OUTREACH, & COMMUNICATIONSProvide ongoing training, technical assistance, and support to all grant staff and project directors to ensure effective grant implementation, reporting, and compliance.Lead effective communications and outreach strategies for both internal and external stakeholders, grant administrators, and project directors.Provide project and grants progress updates as needed for division leaders, president and cabinet, and state board of trustees.Coordinate with Marketing and the Foundation on project and grant spotlights.Maintain the Sponsored Programs e-newsletter for all grants managers featuring upcoming training and professional development opportunities, grants compliance resources, and featured spotlights.PARTNERSHIP DEVELOPMENT & CONSTITUENT RELATIONSServe as a primary point of contact and Business Affairs representative to other Ivy Tech divisions and external entities and serve on cross-divisional work groups and committees.Establish effective working relationships with both internal and external constituencies, including cross-functional areas, campus-based administration, faculty, and staff, external partners and vendors, K-12 and postsecondary education partners, policymakers, funders, granting entities, and students and their families.SPONSORED PROGRAMS & OPERATIONAL EFFECTIVENESSCreate and establish programmatic reporting structures to ensure effective grants implementation, progress reporting, and compliance.Bolster training and monitoring for all grants to successfully deliver on deliverables, objectives, and outcomes.Identify opportunities to track and improve upon existing policies and procedures through documentation, evaluation, and continuous improvement.Introduce project management tools that can be leveraged across the Sponsored Programs and Business Affairs Division to improve efficiencies and overall effectiveness.Support the CFO and divisional vice presidents in their leadership responsibilities related to projects or initiatives for which they serve as project sponsor or owner.This is not to be construed as an exhaustive list. Other duties logically associated with this position may be assigned. All responsibilities will be conducted within the parameters of the Family Educational Rights and Privacy Act (FERPA), other applicable regulatory requirements, and professional standards.SUPERVISION RECEIVED: Business Affairs LeadershipSUPERVISION GIVEN: Executive Director Sponsored Programs Administration, Executive Director of Grant Development Operations, Director of Programmatic Award ComplianceHIRING RANGE: $115,000-125,000EDUCATION AND EXPERIENCEBachelor’s Degree in Business Administration, Project Management, Grant Management, Nonprofit Management, or a related field required. Master’s degree preferred.Five or more years’ experience managing complex programs or projects preferred.Must demonstrate ability to build and maintain strong, authentic relationships.Must possess an understanding of philanthropic partners and grant management practices.General knowledge of postsecondary education and principles of equity required.Strong organizational skills and superior attention to detail required.Proven success simultaneously managing multiple projects required.Ivy Tech is committed to supporting the well-being, growth, and financial security of our full-time faculty and staff. Our comprehensive benefits package includes:Health & WellnessMultiple medical plan options paired with a Health Savings Account with a generous employer contributionDental plan with no-cost preventive services and coverage for orthodontiaVision plan with low-cost exams and allowances for glasses or contact lensesEmployee Assistance Program offering no-cost confidential counseling sessions, legal consultations, financial planning consultations, and other resourcesWellness program with opportunities to earn $250 in Wellness RewardsFlexible Spending Accounts for healthcare (limited purpose) and dependent careRetirement & Financial Security10% employer retirement contribution, fully vested after two yearsBasic life insurance equal to annual salary paid by the College, with optional supplemental coverageShort-term and long-term disability benefitsEducational BenefitsFee remission for employees, spouses, and dependent childrenTuition assistance for undergraduate, graduate, and doctoral programsPaid professional development opportunitiesWork‑Life BalanceGenerous paid time off, including vacation, sick leave, holidays, and winter recessFlexible work arrangements where availablePaid childbirth recovery leave (8 weeks)Paid parental leave (4 weeks)Additional PerksEligibility for Public Service Loan ForgivenessAdditional discounts on gym memberships, transportation, and various retail servicesIvy Tech is proud to offer benefits that support your health, your family, and your future—because when our employees thrive, our students and communities thrive too. For more information on Ivy Tech Benefits, visit https://careers.ivytech.edu/benefits.Note: Employees who re-hire with the College within 180 days of leaving a full-time position with the College may be eligible for additional benefits depending on their bridged seniority date.Ivy Tech Community College is an accredited, equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, national origin, marital status, religion, sex, gender, sexual orientation, gender identity, disability, age or veteran status. As required by Title IX of the Education Amendments of 1972, Ivy Tech Community College does not discriminate on the basis of sex, including sexual harassment in its educational programs and activities, including employment and admissions. Questions specific to Title IX may be referred to the College’s Title IX Coordinator or to the US Department of Education Office of Civil Rights.