Assistant Unit Director - ESU

Commonwealth of Massachusetts; Danvers (MA); On-site; USD 80,000 - 110,000; Full time

Job summary

Commonwealth of Massachusetts seeks an Assistant Unit Director for the Emergency Stabilization Unit in Danvers. You will oversee resident care, daily living activities, and program services, ensuring compliance with Title XIX and DDS regulations while driving policy implementation and staff development.

The role requires managing a union workforce, coordinating with HR on leaves and discipline, and maintaining operations under tight time constraints.

Qualifications

• Knowledge of DDS Regulations, Policies and Practices and service delivery systems.
• Knowledge of Title XIX regulations and program requirements.
• Knowledge of the Department of Developmental Services philosophy and programs.
• Knowledge of service provision, program monitoring, and accountability processes.
• Knowledge of issues related to intellectual and physical disabilities.
• Knowledge of HR principles and practices.
• Knowledge of mandated training requirements.
• Ability to communicate effectively.

Responsibilities

• Plans, develops, evaluates, and supervises staff to deliver mandated residential and day services.
• Allocates staff to achieve facility goals and ensures trained personnel availability.
• Manage fiscal performance, monitor overtime, conduct cost analysis, and adjust staffing to budget.
• Recruit and hire staff, maintain low vacancy rate per bargaining agreements.
• Work with Labor Relations and OLPA on FMLA and related processes.
• Monitor staff attendance and disciplinary processes with Labor Relations.
• Maintain supplies and the physical plant in compliance with standards.
• Oversee evaluation systems and train supervisors on performance criteria.
• Participate in facility committees and weekly senior management meetings.

Skills

HR principles

Communication skills

Budget management

Leadership

Union workforce experience

Regulatory understanding

Education

Bachelor's degree in related field

Experience substituted by degrees

Job description

An Official website of the Commonwealth of Massachusetts

Job Description - Assistant Unit Director - ESU (260007FD)

Job Description

Description

Note: This position is located at 1 Hathorne Circle (Emergency Stabilization Unit) at Hogan Regional Center - Danvers, MA

The Assistant Unit Director, in conjunction with the Unit Director, is responsible for all aspects of the resident’s livesincluding but not limited to healthcare, activities of daily living, programmatic services, leisure andrecreational services as well as full compliance with Title XIX standards. In addition, this positionparticipates in the development and implementation of facility policies and procedures.

The Assistant Unit Director provides ongoing administrative oversight for all aspects of residential and programmatic services can be challenging. Works closely with Labor Management and Human Resources on issues such as transfers, leaves, industrial accidents, and disciplinary hearings can be a challenge due to the increased number of approved FMLA and IA’s. Measures the progress of programs and approaches in meeting service provision and operational system goals and works under significant time pressures to meet unanticipated demands.

Duties and Responsibilities (these duties are a general summary and not all-inclusive):

• Plans, develops, evaluates, supervises staff in the process for implementing the delivery of mandated residential and day program services for individuals with intellectual disabilities in order to ensure individual needs are met and active treatment achieved.
• Allocates and deploys staff to achieve facility/unit goals for individuals with intellectual disabilities by ensuring proper levels of trained personnel are available.
• Request additional positions, as individual's needs change.
• Manage fiscal performance related to operations, including monitoring overtime, conducting cost analysis, and making operational adjustments to align staffing and services with budgetary constraints.
• Recruits, interviews and recommendations for hiring applicants for all unitized positions by assessing candidates' qualifications, following bargaining agreements and affirmative action guidelines where appropriate, maintain a low vacancy rate.
• Works closely with Labor Relations, B&L/Olpa to ensure criteria is met for FMLA process.
• Monitor staff attendance, conduct, etc. and provide disciplinary recommendations to Labor Relations as well as participating in Labor Management personnel discipline hearings for and the grievance process.
• Monitors the maintenance of supplies/equipment/physical plant by ensuring residential and program areas are in compliance with State and Federal guidelines.
• Oversees and reviews the implementation of Department's evaluation system by managing staff in the maintenance of a tracking/notification system; instruct supervisors on assessing job performance and setting job criteria.
• Participate in various facility committees i.e., Transfer, Consolidation, chair AUD/Ops meeting.
• Participate in weekly senior management meetings, Administrator on Duty weekend rotation and on-call response.
• Ensure compliance with Federal, State and Department standards.
• Order equipment and supplies for residential and programmatic purposes.
• Monitor and maintain optimum condition of buildings and equipment.
• Perform other duties as assigned.

Preferred Qualifications:

Knowledge, Skills, and Abilities

• Knowledge of DDS Regulations, Policies and Practices and service delivery systems.
• Knowledge of Title XIX regulations and program requirements.
• Knowledge of the philosophy and programs of the Department of Developmental Services.
• Knowledge of service provision, program monitoring, and accountability processes.
• Knowledge of the issues related to individuals with intellectual and physical disabilities.
• Knowledge of HR principles and practices.
• Knowledge of mandated training requirements.
• Ability to communicate effectively.

B. Experience Necessary

• Experience managing and supervising within a unionized workforce.
• Knowledge of Title 19 Regulations.
• Training in cultural diversity and/or experience managing within a culturally diverse workplace.
• Experience in the planning and facilitation of facility consolidation and closure, and related issues.
• Experience managing staffing and personnel, including hiring, labor relations issues, overtime management, etc.
• Experience in budget management

Please note:

Schedule: Sunday through Thursday, 10:00am - 6:30pm.
Days off: Friday and Saturday

Flexibility is required to meet the needs of the program.

About the Department of Developmental Services:

The mission of the Department of Developmental Services (DDS) is to create innovative and genuine opportunities for individuals with intellectual and developmental disabilities including Autism Spectrum Disorder to participate fully and contribute meaningfully to their communities as valued members. DDS serves over 43,000 vulnerable individuals throughout their lifetimes, providing a spectrum of day, employment, and residential supports. The agency directly oversees and manages $3 billion in public funds ($2.7B+ operating budget) and approximately 5,500 staff, the largest state employee workforce of any agency in the Massachusetts executive branch of government.

Education and license/certification information provided by the selected candidate(s) is subject to the Massachusetts Public Record Law and may be published on the Commonwealth's website.

Education, licensure, and certifications will be verified in accordance with the Human Resources Division's Hiring Guidelines.

Recommended candidates must successfully complete pre-employment screening which includes:

• Commission for the Protection of Persons with Disabilities (CPPD) Abuse Registry Search: https:/cppdmass.gov
• Criminal background check (CORI) by regulations set forth by the Executive Office of Health and Human Services. http://www.mass.gov/hhs/cori

For technical help with MassCareers, including logging into your profile and/or resetting your password, please call the Employee Service Center at 617-979-8500 for assistance.

For questions regarding this requisition, please contact the Executive Office of Health and Human Services Human Resources at 1-800- 510-4122 Ext. #4.

ALL EMPLOYEES ARE PAID ON A BI-WEEKLY BASIS AND MUST HAVE DIRECT DEPOSIT

Qualifications

MINIMUM ENTRANCE REQUIREMENTS:

Applicants must have at least (A) four (4) years of full-time or equivalent part-time, professional, professional internship, administrative, supervisory, or managerial experience in business administration, business management, public administration, public management, clinical administration or clinical management or (B) any equivalent combination of the required experience and substitutions below.

Substitutions:

I. A certificate in a relevant or related field may be substituted for one (1) year of the required experience.

II. An Associate's degree in a related field may be substituted for one (1) year of the required experience.

III. A Bachelor's degree in a related field may be substituted for two (2) years of the required experience.

IV. A Graduate degree in a related field may be substituted for three (3) years of the required experience.

V. A Doctorate degree in a related field may be substituted for the required experience.

Salary placement is determined by a