ASSISTANT TREATMENT SUPERINTENDENT (SHARED SERVICES)

City of Cincinnati

Cincinnati (OH)

On-site

USD 110,000 - 140,000

Full time

8 days ago

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Job summary

The City of Cincinnati seeks a senior Administrative Services leader to direct the work programs across Safety and Training, Employee Relations, Human Resources, Accounting, Inventory Management, Customer Service, and Procurement. Roles include division head responsibilities and long-range financial planning for the department.

Five years in governing administrative functions with a Bachelor's in a related field are required; a Master's is preferred.

Qualifications

Bachelor's degree in public administration or related field.
Five years of experience in operating administrative functions including supervisory experience.

Responsibilities

Plans, schedules, directs, and reviews the work of accounting units and related administrative functions.
Directs training and development for personnel and users of accounting systems.
Interprets laws, policies, and procedures affecting City administration and compliance.

Skills

Supervisory skills

Budget management

HR policies

Civil Service rules

Intergovernmental finance

Data analysis

Education

Bachelor's degree in public administration or related field

Tools

Accounting software

Job description

General Statement of Duties

Under the general direction of the Administrative Services Superintendent, this employee organizes and directs the work programs under Safety and Training, Employee Relations, Human Resources, Accounting, Inventory Management, Customer Service, and Procurement and Contracting Services. This employee may act as Division Head in the absence of the Administrative Services Superintendent. Employee has direct supervisory and management responsibility for professional-level subordinate supervisors and administrative responsibility, which includes long range planning, establishing an directing District related financial programs. Employee manages, directs, and supervises the activities of an Administration Division. Performs related duties as required.

Msd/Office Of The Director

This role serves as a key support position to senior financial leadership by assisting with operating budget development and monitoring, financial reporting, capital financial tracking, debt service analysis, rate study coordination, and intergovernmental financial processes. The position is responsible for performing detailed financial analysis, maintaining financial data integrity, preparing reports and schedules, and coordinating financial information across multiple MSD divisions and external agencies.

Minimum Qualifications (KSAs)

(Illustrative only. Any one position may not require all of the listed KSAs nor do the listed examples include all the KSAs which may be required.)

Knowledge Of

Methods and techniques of management sufficient to inspect and prioritize work programs, oversee the completion of projects, and provide for overall planning in these areas.
Supervisory principles and techniques.
Fiscal budget and procurement procedures.
Personnel and training procedures and techniques.
Human Resources Policies and Procedures, Civil Service Rules, and departmental policies and procedures as they relate to leaves, absences, compensation, grievances, discipline, etc.
Union contracts as they relate to the ongoing activities of the department.
Principles and techniques of administrative organizations.
Basic concepts related to the application and interpretation of computerized financial and administrative recordkeeping.
Personal computers and familiarity of various software packages utilized in the operation of the departments/divisions.

Skill To

Operate appropriate computer equipment; use properly all related hardware and software.

Ability To

Implement and maintain positive employee relations.
Promote and maintain highest integrity throughout all personnel.
Analyze and manage effective EEO/AA programs.
Analyze accounting data, including computer-generated information.
Prepare financial statements and statistical reports with supporting schedules and exhibits.
Communicate orally and in writing with other professionals, government officials, members of the financial and legal community, and customers of the Water and/or Sewer Departments.
Revise work schedules to determine personnel requirements based on current and anticipated workloads.
Exercise management control by coordinating and providing general direction of the activities of others, including providing coordination and guidance to managers.
Observe and evaluate the performance of subordinate personnel.
Delegate assignments to others to insure that projects are completed in a timely manner.
Reach sound and logical judgment based on information at hand.
Monitor divisional project status using a performance management system.
Maintain a calm demeanor in light of stressful situations.
Schedule, assign, train, direct, and review the work of subordinate accounting and clerical personnel.
Exercise independent judgment in interpreting and applying pertinent laws and regulations.
Recommend and implement improvements to work processes and procedures.

Examples of Work Performed

(Illustrative only. Any one position within this classification may not include all of the duties listed nor do the listed examples include all of the tasks which may be performed.)

Plans, schedules, assigns, directs, and reviews the work of several accounting units such as payroll, accounts payable, general ledger, financial statements, customer accounting, accounts receivable, and grants.
Plans, coordinates, and implements training and development of assigned personnel in addition to users of computerized or accounting systems.
Interprets and applies laws, regulations, policies, and procedures concerning the City of Cincinnati.
Evaluates and recommends changes in administrative policies to ensure efficiency and maintains compliance with administrative and legal restrictions and requirements.
Works closely with agency leaders in the areas of accounting, health and safety, human resources, training and development, employee relations, and other special programs as warranted.
Works with intra-agency representatives to help meet their personnel needs.
Interprets Human Resources Policies and Procedures as well as Civil Service Rules.
Confers with union representatives.
Handles or delegates various administrative assignments as directed by the Administrative Services Superintendent or Director of Water and/or Sewers.
Oversees administrative management programs including the review and analysis of revenues and the operating budget for the department.
Provides assistance and leadership over initiatives such as succession planning, diversity/ inclusion, invoice processing, etc.

Required Education And Experience

Each applicant must have five years of experience in operating administrative functions, which include organizing and directing work programs, such as training, employee safety, employee relations, accounting, inventory management, customer service, procurement and contracting services, of which three years must be in a supervisory capacity. Additionally, each applicant must have a Bachelor's Degree from an accredited college or university with major coursework in public administration, human resources, accounting, business management, communications, information processing, mathematics and statistics, or a related field. A Master's Degree in related field is preferred.

Other Requirements

Must be an excellent communicator and team builder.

Military Education & Experience Evaluation

Military education and experience may be substituted for college level course work at the lower and upper division baccalaureate and graduate levels and apprenticeship training at the vocational certificate level on a case by case basis based on the American Council on Education (ACE) Military Guide recommendations.

Working and Physical Conditions

Environmental Conditions:

Office environment; exposure to computer screens; occasional outside work required in some instances.

Physical Conditions:

Duties require maintaining physical condition necessary for sitting and standing; general manual dexterity required.

The below information is solely intended as a summary of the benefits available and is subject to change. Not all benefits listed are available for every position. Benefits can vary depending on applicable labor agreements and/or salary plan. For specific questions, contact the HR Contact indicated on the Job Posting.

Equal Employment Opportunity

The City of Cincinnati is dedicated to providing equal employment without regard to race, gender, age, color, religion, disability status, marital status, sexual orientation or transgendered status, or ethnic, national or Appalachian origin, or on the basis of any other category protected under federal, state and local laws.

Holidays

New Year's Day
Martin Luther King Day
President's Day
Memorial Day
Juneteenth
Independence Day
Labor Day
Veterans' Day
Thanksgiving Day
Day after Thanksgiving
Christmas

Health Insurance

The City of Cincinnati 80/20 offers 3 medical plans to all full time City of Cincinnati employees and eligible dependents: the 80/20 PPO medical plan, the HDHP medical plan with an HSA contribution, and a Health Reimbursement Arrangement for those enrolled on another non-city eligible group plan.

Eligible Dependents Include

Legal Spouse or Equal Partner
Child (natural child, adopted child, and/or child who the group has determined is covered under a "Qualified Medical Child Support Order"
Step-child
Child for whom the employee or employee's spouse/equal partner is a legal guardian

Basic Life Insurance

A $50,000 Basic Life Insurance policy is paid for by the City for certain eligible employees. Full time employees not eligible for the City-paid basic life insurance policy are generally provided a similar benefit through their union group.

Supplemental Life, Long Term Disability, Accident & Critical Illness Insurance

Most full time City employees are eligible to participate in a supplemental life insurance program, a long term disability plan, and accident and critical illness insurance programs at their own expense. Premiums are determined by age, amount of coverage, and various additional factors.

Flexible Benefits Plans

Healthcare Flex Spending Account: City employees can participate in the Healthcare Flex Spending Account that can be used to pay out-of-pocket medical, prescription, dental, and vision care expenses for employees and family members.
Dependent Care Flex Spending Account: City employees can participate in a Dependent Care Flex Spending Account that can be used to pay work-related dependent care expenses. Participants can set aside money each year through pre-tax payroll deductions to pay for these expenses.
Transportation Expense Reimbursement Account: City employees can participate in a Transportation Expense Reimbursement Account (TERA) that can be used to reimburse expenses related to traveling to and from work. Participants can set-up a pre-tax payroll deduction up to an IRS regulated amount.

Healthy Lifestyles Program

City employees can voluntarily participate in a wellness incentive program that encourages and rewards employees and their spouses/equal partners for making positive choices for better health. The City of Cincinnati will contribute up to $300/year to a Health Reimbursement Account for each the employee and their spouse/equal partner for meeting specified program goals. These dollars can be used to offset qualified out-of-pocket medical expenses.

Integrated Health Reimbursement Arrangement (HRA)

This is a voluntary program that serves as an alternative healthcare option to traditional medical plans. If you have alternate group health coverage available to you through a spouse, equal partner, another job, or a non-city retirement plan, you may be eligible for this plan which reimburses you for the difference in premiums between the plans and your covered out of pocket expenses on the other plan.

Retirement Plan

The City provides a defined benefit pension plan for part-time and full-time employees. New hires and re-hired employees are required to participate in the City of Cincinnati's Retirement System (CRS), regardless of previous participation in an Ohio State pension system or any another state or federal pension system. CRS is funded by employer and employee contributions, and investment returns from plan assets. CRS provides retirement and health care benefits subject to eligibility requirements. The following groups are excluded from participation in CRS: Mayor and Members of City Council; Sworn Police & Fire; Police Recruits; and Rehired Ohio Police & Fire Retirees.

Deferred Compensation

As an Ohio government employer, the City offers employees the ability to participate in a 457(b) tax-deferred retirement savings plan. The City makes an annual match to your 457(b) of up to $750, or as otherwise specified in applicable regulations and union contracts.

01
Do you understand that if your application does not include copies of your resume, college transcript or degree, and valid driver's license that your application will be rejected?

02
Do you have, at minimum, a Bachelor's Degree from an accredited college or university with major course work in public administration, human resources, accounting, business management, communications, information processing, mathematics and statistics, or a related field? (Transcripts must be attached.)

03
How many years of experience do you have in operating administrative functions, which include organizing and directing work programs, such as training, employee safety, employee relations, accounting, inventory management, customer service, procurement and contracting services?