Assistant to the VP of Advancement & Strategic Communications

Brophy College Preparatory; Phoenix (AZ); On-site; USD 55,000 - 75,000; Full time

Job summary

Brophy College Preparatory seeks an proactive assistant to the Vice President of Advancement and Strategic Communications in Phoenix. You will manage calendars, prep meetings, and coordinate communications for the team while supporting strategic initiatives.

The ideal candidate has a Bachelor’s degree and demonstrated PM/admin experience, with superb organizational and communication skills, and a collaborative, service-oriented mindset.

Qualifications

• Bachelor’s degree required.
• Experience in project management, admin support, or related roles.
• Exceptional organizational skills with ability to multitask.
• Strong interpersonal, collaborative and team-oriented mindset.
• Excellent written and verbal communication skills.
• Proficient in Google Suite, Excel and office tools; PM tools a plus.

Responsibilities

• Provide day-to-day support to the VP, including calendar and meeting prep.
• Anticipate the VP’s needs and address projects, comms and team needs.
• Attend VP meetings, capturing notes, actions and follow-ups.
• Coordinate internal and external correspondence and stakeholder comms.
• Prepare materials, reports and presentations for meetings and events.
• Maintain organized records, deadlines, deliverables and updates.

Skills

Administrative support

Project management

Organizational skills

Interpersonal skills

Written and verbal communication

Education

Bachelor’s degree

Tools

Google Suite

Microsoft Excel

Office management tools

Job description

Job Title

Assistant to Vice President of Advancement and Strategic Communications

Location

Phoenix, AZ 85012

Reports To

Vice President of Advancement and Strategic Communications

Classification

Full-Time, Salaried, 12-Month, Non-Exempt

Job Summary

This role requires a highly proactive and intuitive professional who can anticipate the needs of the Vice President while also supporting the broader priorities of the Advancement and Communications team. The ideal candidate demonstrates a positive demeanor, sound judgment, strong organizational awareness and the ability to think several steps ahead with the spirit of service.

Key Responsibilities

Administrative Support

• Provide essential day-to-day support to the VP, including calendar and schedule management and meeting preparation.
• Proactively anticipate the need of the VP while ensuring projects, communications, and team needs are addressed.
• Attend meetings with the VP as needed, capturing key notes, action items, and follow-ups.
• Coordinate correspondence and communications with internal and external stakeholders.
• Prepare materials, reports, and presentations for meetings, events, and strategic initiatives.
• Maintain organized records, tracking deadlines, deliverables, and project updates.

Project Management

• Lead and coordinate strategic initiatives, campaigns, and events as directed across advancement, marketing, communications, and events.
• Collaborate with internal teams and external partners to ensure smooth execution of initiatives and events.
• Assist with planning and executing major events, including logistics, vendor coordination, and stakeholder communications.
• Monitor progress on key initiatives and provide regular updates to the President as directed, VP and advancement team.

Qualifications

• Bachelor’s degree required.
• Demonstrated experience in project management, administrative support, or related roles.
• Exceptional organizational skills, with an ability to manage multiple priorities simultaneously.
• Strong interpersonal skills; a collaborative, flexible, and team-oriented mindset.
• Excellent written and verbal communication skills.
• Proficiency in Google Suite (Docs, Sheets, Slides, Calendar), Microsoft Excel, and other office management tools.
• Experience with project management tools is a plus.
• Ability to handle sensitive and confidential information with discretion.
• Passion for education and alignment with Jesuit values and the mission of forming “Mens of Others”.

About Brophy College Preparatory

Brophy is a Catholic, Jesuit school with an enrollment of 1,400 young men. It offers its students a rigorous and relevant college preparatory curriculum, a highly developed fine arts and music program, a diversity of extracurricular activities, and a strong retreat and service learning program. As a Jesuit school, Brophy takes great pride in striving to form well‑rounded young men who are firmly grounded in a relationship with God that orients them to lead lives of service. In addition to the high school, Brophy includes Loyola Academy, which is a tuition‑free, comprehensive junior high school program for sixth, seventh, and eighth grade boys who demonstrate academic promise but have had limited educational opportunities. For more information, visit Brophy’s webpage.

Brophy College Preparatory is an equal‑opportunity employer. We are committed to creating an inclusive environment for all employees.