Assistant to the Provost
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Job summary
The University of Georgia is seeking an Assistant to the Provost to provide high-level administrative, programmatic, and project coordination for the Office of the Senior Vice President for Academic Affairs and Provost.
This role supports university-wide initiatives, coordinates faculty recognition and awards processes, Provost-sponsored lectures and events, academic programs, and commencement activities, including Phi Beta Kappa.
Qualifications
- Bachelor’s degree in a related field or equivalent and 5 years of professional experience.
- Master’s degree and at least three years of relevant professional experience in a higher education, academic, or public-sector environment.
- Demonstrated success coordinating complex projects, meetings, and events involving multiple stakeholders.
Responsibilities
- Coordinate Provost-sponsored lectures, including the Charter Lecture, Ethics Week Lecture, Signature Lecture Series, and Provost Seminar Series, in collaboration with campus units and office leadership.
- Coordinate major campus events, including the Faculty Recognition Banquet, Promotion and Tenure Reception, External Honors Reception, and related activities.
- Support the office’s Commencement efforts, including preparation, communications, ceremony logistics, coordination, and follow-up.
- Coordinate administrative and logistical support for the University of Georgia’s Alpha Chapter of Phi Beta Kappa, including chapter communications, records, initiation ceremonies, annual reporting, website updates, and coordination with faculty officers, campus partners, and the national Phi Beta Kappa office.
- Provide flexible administrative and project support for initiatives, special projects, events, and recurring responsibilities across the portfolios of Provost’s Office staff.
Skills
Education
Tools
Job description
Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.
Posting Number S16028P
Working Title Assistant to the Provost
Department SRVPAA-SR VP Acad Affrs & Prov
About the University of Georgia Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state’s flagship university (https://www.uga.edu/). The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University’s enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.
About the College/Unit/Department The Office of the Senior Vice President for Academic Affairs and Provost is the University of Georgia’s chief academic office, charged with advancing excellence in teaching, research, and public service across the institution. The Provost serves as the university’s chief academic officer and oversees four major areas of the enterprise: instruction, research, public service and outreach, and information technology.
UGA’s 20 schools and colleges report to the Office of the Provost, along with the Office of Instruction, Office of Research, Office of Public Service and Outreach, and Enterprise Information Technology Services. The office’s portfolio also includes units responsible for academic programs, faculty affairs, global engagement, and the university libraries, as well as Academic Fiscal Affairs, the Office of Accreditation and Institutional Effectiveness, the Office of Academic and Community Engagement, UGA Griffin, the Louise McBee Institute of Higher Education, the Georgia Museum of Art, the UGA Performing Arts Center, and the Institute for Artificial Intelligence.
Posting Type External Retirement Plan TRS or ORP Employment Type Employee Benefits Eligibility Benefits Eligible Full/Part time Full Time Work Schedule Additional Schedule Information 8 – 5 pm, M-F (occasional evenings for events) Advertised Salary $70,000 - $73,000 Posting Date 11/05/2026 Open until filled Yes Closing Date Proposed Starting Date 01/04/2027 Special Instructions to Applicants Location of Vacancy Athens Area
The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ( hrweb@uga.edu ).
The University System of Georgia is comprised of our 25 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 08.02.18.01.02.
Additionally, USG supports Freedom of Expression as stated in Board Policy 06.05 Freedom of Expression and Academic Freedom.
Title Admin Ops Specialist III FLSA Exempt FTE 1.00
Bachelor’s degree in a related field or equivalent and 5 years of professional experience
- Master’s degree and at least three years of relevant professional experience in a higher education, academic, or public-sector environment.
- Demonstrated success coordinating complex projects, meetings, and events involving multiple stakeholders.
The Assistant to the Provost provides high-level administrative, programmatic, and project coordination for the Office of the Senior Vice President for Academic Affairs and Provost, supporting initiatives that advance the university’s academic mission and institutional priorities. The position coordinates university-level faculty recognition and awards processes, Provost-sponsored lectures and events, academic programs, commencement activities, and the University of Georgia’s Alpha Chapter of Phi Beta Kappa.
Working closely with Provost’s Office leadership and campus partners, the position manages complex and highly visible activities, coordinates communications and follow-through across multiple constituencies, and serves as a key point of contact for internal and external stakeholders. The position operates in a fast-paced executive environment, routinely handles sensitive and confidential matters, and requires a high degree of judgment, discretion, initiative, responsiveness, and professionalism.
- Strong organizational, written, and oral communication skills.
- Ability to manage multiple priorities, solve problems, and follow through on time-sensitive assignments.
- Ability to work independently, ask appropriate questions, and collaborate as part of a team.
- Strong attention to detail and ability to proofread and prepare accurate documents.
- Proficiency with Microsoft Office, including Outlook calendar management, Word, Excel, PowerPoint, and Teams.
- Demonstrated ability to exercise discretion and sound judgment with confidential information.
- Traveling short distances on the UGA campus to pick up and deliver time-sensitive items.
- Lifting or carrying boxes of approximately 15–20 pounds.
- Bending, lifting, and stooping for filing.
- Coordinate Provost-sponsored lectures, including the Charter Lecture, Ethics Week Lecture, Signature Lecture Series, and Provost Seminar Series, in collaboration with campus units and office leadership.
- Coordinate major campus events, including the Faculty Recognition Banquet, Promotion and Tenure Reception, External Honors Reception, and related activities.
- Support the office’s Commencement efforts, including preparation, communications, ceremony logistics, coordination, and follow-up.
Percentage of time 35
- Coordinate the university-level faculty awards process and support external faculty award nominations, including calls for nominations, committee logistics, records, correspondence, recipient notifications, and related follow-up.
- Provide support and tracking for external honors, the Presidential Hiring Initiative, and other faculty recognition efforts within the Provost’s Office portfolio.
Percentage of time 30
- Coordinate administrative and logistical support for the University of Georgia’s Alpha Chapter of Phi Beta Kappa, including chapter communications, records, initiation ceremonies, annual reporting, website updates, and coordination with faculty officers, campus partners, and the national Phi Beta Kappa office.
Percentage of time 25
- Provide flexible administrative and project support for initiatives, special projects, events, and recurring responsibilities across the portfolios of Provost’s Office staff.
Percentage of time 10
Recruitment Contact
Name Will Richardson
Email willr@uga.edu
Phone 7065830506
- Resume/CV
- Cover Letter
- List of References with Contact Information
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