Assistant to the Provost

University of Georgia; Athens (GA); Presencial; USD 70.000 - 73.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

TRS or ORP

Benefits eligible

Descripción de la vacante

The University of Georgia in Athens is seeking an Assistant to the Provost to provide high-level administrative, programmatic, and project coordination for the Provost’s Office. The role supports lectures, awards, commencements, and Phi Beta Kappa activities, coordinating cross-office initiatives with discretion and professionalism.

The position reports to the Chief of Staff to the Provost, requires strong organizational and communication skills, and offers a full-time, exempt role with a

Formación

• Bachelor’s degree in a related field or equivalent and 5 years of professional experience.
• Experience coordinating complex projects, meetings, and events with multiple stakeholders.
• Strong organizational, written, and oral communication skills.

Responsabilidades

• Coordinate Provost-sponsored lectures and major campus events with campus units and office leadership.
• Support commencement efforts, communications, logistics, and follow-up activities.
• Provide administrative and project support across Provost’s Office portfolios.
• Coordinate administrative and logistical support for Phi Beta Kappa Alpha Chapter activities.

Conocimientos

Strong organizational skills

Written and oral communication

Ability to manage multiple priorities

Discretion and judgment

Educación

Bachelor’s degree or equivalent

Herramientas

Microsoft Office Suite

Descripción del empleo

Posting Number:

S16028P

Working Title:

Assistant to the Provost

Department:

SRVPAA-SR VP Acad Affrs & Prov

About the University of Georgia:

Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state’s flagship university (https://www.uga.edu/). The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University’s enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.

About the College/Unit/Department:

The Office of the Senior Vice President for Academic Affairs and Provost is the University of Georgia’s chief academic office, charged with advancing excellence in teaching, research, and public service across the institution. The Provost serves as the university’s chief academic officer and oversees four major areas of the enterprise: instruction, research, public service and outreach, and information technology.

UGA’s 20 schools and colleges report to the Office of the Provost, along with the Office of Instruction, Office of Research, Office of Public Service and Outreach, and Enterprise Information Technology Services. The office’s portfolio also includes units responsible for academic programs, faculty affairs, global engagement, and the university libraries, as well as Academic Fiscal Affairs, the Office of Accreditation and Institutional Effectiveness, the Office of Academic and Community Engagement, UGA Griffin, the Louise McBee Institute of Higher Education, the Georgia Museum of Art, the UGA Performing Arts Center, and the Institute for Artificial Intelligence.

College/Unit/Department website:

provost.uga.edu

Posting Type:

External

Retirement Plan:

TRS or ORP

Employment Type:

Employee

Benefits Eligibility:

Benefits Eligible

Full/Part time:

Full Time

Additional Schedule Information:

8-5 pm, M-F (occasional evenings for events)

Advertised Salary:

$70,000 - $73,000

Posting Date:

11/05/2026

Open until filled:

Yes

Proposed Starting Date:

01/04/2027

Location of Vacancy:

Athens Area

EEO Policy Statement:

The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ([e-mail]).

USG Core Values Statement:

The University System of Georgia is comprised of our 25 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 08.02.18.01.02. In addition, USG supports Freedom of Expression as stated in Board Policy 06.05 Freedom of Expression and Academic Freedom.

Classification Title:

Admin Ops Specialist III

FLSA:

Exempt

FTE:

1.00

Minimum Qualifications:

Bachelor’s degree in a related field or equivalent and 5 years of professional experience

Preferred Qualifications:

• Master’s degree and at least three years of relevant professional experience in a higher education, academic, or public-sector environment.
• Demonstrated success coordinating complex projects, meetings, and events involving multiple stakeholders.

Position Summary:

The Assistant to the Provost provides high-level administrative, programmatic, and project coordination for the Office of the Senior Vice President for Academic Affairs and Provost, supporting initiatives that advance the university’s academic mission and institutional priorities. The position coordinates university-level faculty recognition and awards processes, Provost-sponsored lectures and events, academic programs, commencement activities, and the University of Georgia’s Alpha Chapter of Phi Beta Kappa.

Working closely with Provost’s Office leadership and campus partners, the position manages complex and highly visible activities, coordinates communications and follow-through across multiple constituencies, and serves as a key point of contact for internal and external stakeholders. The position operates in a fast-paced executive environment, routinely handles sensitive and confidential matters, and requires a high degree of judgment, discretion, initiative, responsiveness, and professionalism.

The Assistant to the Provost reports to the Chief of Staff to the Provost and works closely with the other senior administrators in the Office.

Knowledge, Skills, Abilities and/or Competencies:

The successful candidate will demonstrate:

• Strong organizational, written, and oral communication skills.
• Ability to manage multiple priorities, solve problems, and follow through on time-sensitive assignments.
• Ability to work independently, ask appropriate questions, and collaborate as part of a team.

Ability to plan and support complex institutional activities involving multiple offices and constituencies.

• Strong attention to detail and ability to proofread and prepare accurate documents.
• Proficiency with Microsoft Office, including Outlook calendar management, Word, Excel, PowerPoint, and Teams.
• Demonstrated ability to exercise discretion and sound judgment with confidential information.

Physical Demands:

Normal office functions, including:

• Traveling short distances on the UGA campus to pick up and deliver time-sensitive items.
• Lifting or carrying boxes of approximately 15-20 pounds.
• Bending, lifting, and stooping for filing.

Is driving a responsibility of this position?:

No

Is this a Position of Trust?:

Yes

Does this position have operation, access, or control of financial resources?:

No

Does this position require a P-Card? :

No

Is having a P-Card an essential function of this position? :

No

Does this position have direct interaction or care of children under the age of 18 or direct patient care?:

No

Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications):

Yes

Credit and P-Card policy:

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Background Investigation Policy:

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities:

Provost Office Academic Programs and Events

• Coordinate Provost-sponsored lectures, including the Charter Lecture, Ethics Week Lecture, Signature Lecture Series, and Provost Seminar Series, in collaboration with campus units and office leadership.
• Coordinate major campus events, including the Faculty Recognition Banquet, Promotion and Tenure Reception, External Honors Reception, and related activities.
• Support the office’s Commencement efforts, including preparation, communications, ceremony logistics, coordination, and follow-up.

Percentage of time:

35

Duties/Responsibilities:

Faculty Recognition, Awards, and External Honors

• Coordinate the university-level faculty awards process and support external faculty award nominations, including calls for nominations, committee logistics, records, correspondence, recipient notifications, and related follow-up.
• Provide support and tracking for external honors, the Presidential Hiring Initiative, and other faculty recognition efforts within the Provost’s Office portfolio.

Percentage of time:

30

Duties/Responsibilities:

Phi Beta Kappa Chapter Coordination

• Coordinate administrative and logistical support for the University of Georgia’s Alpha Chapter of Phi Beta Kappa, including chapter communications, records, initiation ceremonies, annual reporting, website updates, and coordination with faculty officers, campus partners, and the national Phi Beta Kappa office.

Percentage of time:

25

Duties/Responsibilities:

Cross-Portfolio Support

• Provide flexible administrative and project support for initiatives, special projects, events, and recurring responsibilities across the portfolios of Provost’s Office staff.

Percentage of time:

10

Contact Details:

For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.

Recruitment Contact Name:

Will Richardson

Recruitment Contact Email:

[e-mail]

Recruitment Contact Phone:

7065830506