Assistant to the Campus Manager, SCC

The Chronicle Of Higher Education, Inc.; Holbrook (AZ); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Professional Development Opportunities

Life Insurance

Retirement Plan options

Paid Time Off

Job summary

The Chronicle of Higher Education, Inc. is seeking an administrative support professional to help manage day-to-day campus operations including facilities, bookstore, fleet vehicles, security, and safety. You will assist with payments, registrations, and customer inquiries, and help route communications across offices.

Responsibilities include coordinating transportation, supervising temporary staff, and maintaining campus records while supporting the Campus Manager in daily tasks and reporting.

Qualifications

• Post-high school courses or training appropriate for the position.
• One-year general or public relations experience.

Responsibilities

• Assist in the management of campus activities and scheduling of facilities for College and community purposes.
• Assist with payments for tuition, books, other fees, and requests; handle receipts and deposits and submit documentation.
• Provide information to customers or direct inquiries to the proper area.
• Answer and process telephone calls; route messages to the appropriate person or department.
• Assist with campus registration activities following College procedures.
• Assist in coordinating transportation needs and scheduling vehicles for faculty, staff and students.
• Ensure campus vehicles are serviced regularly, secured, and maintained in a clean condition.
• Assist in training and supervising temporary and student employees.
• Monitor campus safety and security.

Skills

MS Office

Adobe Sign

Google Apps

Slack

Zoom

Microsoft 365

Education

Associate’s degree

Tools

Docu-Sign

Job description

Description

GENERAL STATEMENT OF RESPONSIBILITIES

To assist in management of the day-to-day activities of a Collegecampus/center, including the operations of the facilities,Campus/Center Office, Bookstore, fleet vehicles, security, safetyand other operations.

Examples of Duties

ESSENTIAL FUNCTIONS: StandardExpectations

1. Assists in the management of campus activities and scheduling offacilities for College and community purposes.
2. Assists with payments for tuition, books, other fees, andrequests. Receipts, deposits and reconciles College funds andsubmits appropriate documentation to the Business Office.
3. Assists customers and provides information or directs inquiriesto the proper area or person.
4. Answers and processes telephone calls; routes messages to theappropriate person or department.
5. Assists with campus registration activities following Collegeprocedures.
6. Processes internal and external mail.
7. Assists in the coordination of transportation needs andschedules vehicles for faculty, staff and students.
8. Assists in ensuring vehicles assigned to the campus are servicedregularly, secured, and maintained in a clean condition.
9. Assists in training and supervising temporary employees andstudent employees.
10. Assists in monitoring campus safety and security.
11. Assists with campus office duties such as typing, filing,copying, and distributing reports.
12. Prepare class lists and assists with student notifications asneeded.
13. Perform other duties as assigned by the Campus Manager.
14. Performs other duties as assigned.

Standard Competencies

Technology

Ability to proficiently use Microsoft Office Products (i.e. Word,Excel, Outlook, PowerPoint) Adobe Products (Docu-Sign/E- Sign),Google Applications (Drive), Slack, Zoom, and various otherMicrosoft 365 programs.

Intermediate

Communication

Ability to communicate effectively with faculty, staff and thegeneral public. Excellent intrapersonal skills.

Advanced

Diversity & Multi-Culturalism

Ability to work in a diverse, multi-cultural environment.

Advanced

Flexibility & Adaptability

Ability to adapt to the demands of any given day/time.

Intermediate

Self-Awareness

Ability to reflect on self-performance and growthopportunities.

Basic

Continual Improvement

Ability to seek opportunities for professional growth.

Basic

Action Oriented

Ability to make decisions and take action.

Basic

Confidentiality

Ability to maintain confidentiality.

Advanced

Physical

Ability to perform the following physical requirements of theposition with or without a reasonable accommodation: criticalsensory requirements include general vision (corrected to 20/20),hear or listen in the normal range (corrected) and speak and givedirections clearly. Obtain a CPR Certification within 1 year ofemployment.

Basic

Minimum Qualifications

MINIMUM QUALIFICATIONS:

• Post-high school courses or training appropriate for theposition.
• One-year general or public relations experience.

Supplemental Information

PREFERRED QUALIFICATIONS

• Associate’s degree

BENEFITS

Based on College Procedure employees may be eligible for upto:

• Single Coverage Medical Insurance
• Optional Employee Pay Dental/Vision Insurance
• 4 Personal Days
• 12 Holiday Days
• 5 Days Spring Break Leave
• 15-20 Days of Annual Leave (Depending on Service Length)
• 18 Sick Days that can accrue up to 130 Days
• Professional Development Opportunities
• Arizona State Retirement System membership
• Life Insurance
• Long Term Disability Insurance