Assistant to the Assistant Dean of Communications

University of Colorado; United States; Hybride; USD 52 000 - 76 000; Plein temps

Avantages offerts par ce poste

Amazing benefits

Tuition Benefit

Paid Time Off

Résumé du poste

University of Colorado Anschutz School of Medicine seeks a full-time Assistant to the Assistant Dean of Communications to support the Dean's Office in calendar management, meeting coordination, and communications.

The role involves coordinating executive-level meetings, handling procurement and financial activities, and assisting with HR documentation and recruitment processes. Hybrid work schedule offered with four on-campus days per week and per-meeting in-person requirements.

Qualifications

• Bachelor's degree in communications or related field required.
• Experience providing support to leadership and managing projects.
• Strong organizational and calendar-management abilities.

Responsabilités

• Deliver high-quality customer service and operational support, including front office reception and confidentiality.
• Provide administrative support to the Dean's Office, calendar management, meetings, and materials.
• Manage executive-level meetings, agendas, minutes, and follow-ups.
• Oversee procurement and financial activities, including purchasing and travel reconciliations.
• Coordinate communications operations and HR documentation for leadership recruitment.

Connaissances

Project management

Administrative support

Communication skills

Formation

Bachelor's degree in communications

Outils

Office software

Description du poste

University of Colorado Anschutz
Department: School of Medicine Office of the Dean
Job Title: Assistant to the Assistant Dean of Communications
Position #: 00 849889 - Requisition #: 41412

Job Summary

The School of Medicine (SOM) Dean's Office seeks a full-time Assistant to the Assistant Dean of Communications who will work at the direction of the Assistant Dean of Communications for the CU School of Medicine Dean's Office Administration.

Key Responsibilities

• (20%) Deliver high-quality customer service and operational support , including front office reception duties, collaboration with administrative staff, and maintaining professionalism and confidentiality in all interactions.
• (20%) Provide comprehensive administrative support to the Dean's Office , including calendar management, meeting coordination, presentation preparation, and maintaining contact lists and shared resources.
• (20%) Manage executive-level meetings and events , including organizing Executive Committee meetings, preparing agendas and minutes, and ensuring all follow-up actions are completed.
• (20%) Oversee procurement and financial activities , such as handling purchasing, reconciling travel and procurement cards, and ensuring compliance with university policies.
• (10%) Coordinate communications operations by collecting content for the annual report, preparing materials, tracking project costs, and supporting the School of Medicine Communications team's scheduling and logistics.
• (10%) Support leadership recruitment processes by coordinating search logistics, scheduling interviews, managing candidate communications, and ensuring required HR documentation and compliance.

Work Location

Hybrid - this role is eligible for a hybrid schedule of four (4) days per week on campus and as needed for in-person meetings.

Why Join Us

The University of Colorado Anschutz is a world-class academic medical campus leading transformative advances in science, medicine, education, and patient care. The campus includes the University of Colorado's health professional schools, more than 60 centers and institutes, and two nationally ranked independent hospitals - UCHealth University of Colorado Hospital and Children's Hospital Colorado - which see nearly three million adult and pediatric patient visits each year. Innovative, interconnected, and highly collaborative, CU Anschutz delivers life-changing treatments, exceptional patient care, and top-tier professional training. The campus conducts world-renowned research supported by $890 million in funding, including $762 million in sponsored awards and $128 million in philanthropic gifts for research.

Why work for the University?

We have AMAZING benefits and offer exceptional amounts of holiday, vacation, and sick leave! The University of Colorado offers an excellent benefits package including:

• Medical: Multiple plan options
• Dental: Multiple plan options
• Additional Insurance: Disability, Life, Vision
• Retirement 401(a) Plan: Employer contributes 10% of your gross pay
• Paid Time Off: Accruals over the year
• Vacation Days: 22/year (maximum accrual 352 hours)
• Sick Days: 15/year (unlimited maximum accrual)
• Holiday Days: 15/year
• Tuition Benefit: Employees have access to this benefit on all CU campuses
• ECO Pass: Reduced-rate RTD Bus and light rail service
• There are many additional perks & programs with the CU Advantage .

Qualifications

Minimum Qualifications:

• Entry Level:
  Bachelor's degree in communications or a related field.
  Substitution: A combination of education and related technical/military/paraprofessional experience may be substituted for a bachelor's degree on a year-for-year basis.
• Intermediate Level:
  Bachelor's degree in communications or a related field.
  Substitution: A combination of education and related technical/military/paraprofessional experience may be substituted for a bachelor's degree on a year-for-year basis.
• One (1) year of professional experience providing support to leadership and managing projects.
• Senior Level:
  Bachelor's degree in communications or a related field.
  Substitution: A combination of education and related technical/military/paraprofessional experience may be substituted for a bachelor's degree on a year-for-year basis.
• Two (2) years of professional experience providing support to leadership and managing projects.
• Applicants must meet minimum qualifications at the time of hire.

Preferred Qualifications

• Experience in higher education.
• Experience in editorial production.

Conditions of Employment

Applicants must be legally authorized to work in the United States without requiring sponsorship. We are unable to provide work visa sponsorship or employment authorization for this position now or in the future.

Knowledge, Skills, and Abilities

Ability to work indep