Assistant Terminal Agency Coordinator (X)

City of Las Vegas; Las Vegas (NV); On-site; USD 60,000 - 75,000; Full time

Job summary

City of Las Vegas is seeking an Assistant Terminal Agency Coordinator to oversee CJIS access, systems administration and policy dissemination for LVMC and related departments.

The role requires handling background investigations, fingerprinting operations, and maintaining compliance with federal, state, and local CJIS regulations. Strong analytical and communication skills are essential for success in this confidential position.

Qualifications

• Two years of experience in a court, legal, or criminal justice environment or two years of direct experience in fingerprinting and background investigations.
• High school diploma or equivalent; Associates degree or higher preferred.
• Possession of a Terminal Agency Coordinator/NCIC certification within six months of appointment and maintenance thereafter.

Responsibilities

• Act as primary point of contact for all CJIS matters; activate, monitor and deactivate user access.
• Administer SCOPE for LVMC or other Criminal Justice Departments; review annual cost; activate, monitor and deactivate user access.
• Disseminate CJIS policies and procedures to LVMC employees, contractors, vendors, student-interns and volunteers.
• Oversee validation of NCJIS warrants and automatic uploads to NCCIS.
• Attend mandatory and discretionary CJIS training to stay current on changes.
• Liaise between LVMC and Federal, State and Local agencies regarding CJIS.
• Draft and maintain CJIS user/service agreements and MOUs; ensure compliance.
• Respond to internal/external information requests in a timely manner.
• Conduct background investigations of personnel with access to LVMC facilities/CJIS.
• Process criminal records challenges and sealing requests; reconcile identifications.

Skills

Criminal justice experience

Education

High school diploma or equivalent; Associates degree or higher preferred

Terminal Agency Coordinator/NCIC certification within six months

Job description

NOTICE OF LIMITED APPLICATIONS

This posting is limited to the first 150 applications received. When that number is reached the posting will be automatically removed.

Career Opportunity

The city of Las Vegas, Municipal Court is accepting applications for Assistant Terminal Agency Coordinator. This is a highly confidential position that assumes the responsibility for compliance with Federal, State, and Local laws, rules and regulations related to criminal justice information. Serves as the point of contact and Administrator of SCOPE for Las Vegas Municipal Court or other Criminal Justice Departments. Ensure all individuals who access Criminal Justice Information Systems (CJIS) are trained and certified, as required. Investigates and reports security incidents. Receives general supervision from a supervisor that is designated as the Terminal Agency Coordinator, and/or other higher level management staff.

Distinguishing Characteristics

Assistant Terminal Agency Coordinatoris the entry level.

Employees in this role are expected to: learn and become familiar with the following systems: NCJIS, NLETS, SCOPE, POP and Municipal Court’s case management system.

Examination Process: (Scored Application)

A civil service examination will be conducted in accordance with the Civil Service Rules of the city of Las Vegas. The examination for this recruitment will be a Scored Application, weighted 100%, and will be used to place candidates on the eligible list.

IMPORTANT: Your application will be scored. The more competitive applications will include detailed information regarding education, certifications, and work experience.

Eligible List

You must score 70% or higher on the examination to be placed on the eligible list. The eligible list will remain in effect for a period of 6 months from the date of certification and may be extended for a period of up to 2 years.

Selection Process

Final candidate selection will include list placement and may include hiring interview (if applicable). Any individual offered employment will be required to pass a pre-employment drug test, complete background check, and may be required to demonstrate the ability to perform the physical requirements of the job. Some positions may require preliminary background checks.

1. Acts as the primary point of contact for all Federal, State and Local CJIS matters; activates, monitors and deactivates user access.
2. Serves as the Administrator of SCOPE for Las Vegas Municipal Court or other Criminal Justice Departments; reviews annual cost; activates, monitors and deactivates user access.
3. Ensures Federal, State, Local and Las Vegas Municipal Court (LVMC) CJIS-related policies and procedures are disseminated to and followed by LVMC employees, contractors, vendors, student-interns and volunteers, and those agencies for whom LVMC is responsible (non-terminal agencies).
4. Oversees the validation of NCJIS warrants and the automatic upload of warrants to NCCIS.
5. Oversees interfaces to CJIS to ensure automatic uploads of disposition.
6. Attends mandatory and discretionary training to stay abreast of all CJIS-related changes.
7. Acts as a liaison between LVMC and various Federal, State and Local agencies regarding CJIS.
8. Assists in drafting and maintains CJIS-related user and service agreements and memoranda of understanding between LVMC and various Federal, State and Local agencies.
9. Responds to internal and external requests for information and/or actions in a timely manner.
10. Conducts background investigations of employees, vendors, contractors, student-interns and volunteers who may have access to LVMC facilities and/or CJIS.
11. Processes criminal records challenges and sealing request/orders.
12. Reconciles multiple identifications, incorrect identifications and erroneous bookings.
13. Performs quality-control review of LiveScan fingerprint submissions before transmission to the State, verifies required identifiers and submission data for accuracy and completeness, documents discrepancies, and coordinates corrections or resubmissions as needed.
14. Develops and maintains training curricula and materials, and schedule and conduct training for LVMC employees, contractors, vendors, student-interns and volunteers to assist with certification and annual re-certification.
15. Enters and updates information in and deletes information from CJIS; ensures the accuracy of LVMC-related information in CJIS.
16. Creates and maintains accurate authorization lists, user reports and files.
17. Research, writes, implements and assists in monitoring policies and procedures related to CJIS.
18. Shares relevant CJIS-related information with employees, vendors, contractors, student-interns and volunteers.
19. Coordinates CJIS updates and the installation or uninstallation of CJIS on computer terminals.
20. Provides CJIS-related technical assistance to resolve any system issues; works with internal and external IT support staff.
21. Serves as a member on various CJIS-related committees and participates as needed.
22. Performs weekly internal audits of CJIS use and annual internal audits of originating agency identifier validations; analyzes data; prepares reports as requested.
23. Investigate all security incidents and immediately reports such incidents to LVMC management, the appropriate Information Security Officer and the Nevada Department of Public Safety.
24. Actively participates in and oversees all regulatory audits. Accurately creates, maintains and prepares records, works closely with audit staff, coordinates LVMC’s response to any non-compliance issues and monitors adherence to resulting compliance efforts.
25. Maintains confidentiality and appropriately safeguards confidential and sensitive information, including keeping Criminal History Repository Information (CHRI) in a secure location and ensuring that it is disseminated for authorized purposes only.
26. Creates Nevada Offense Codes (NOC) for City of Las Vegas ordinances; consistently reviews the NOC list to disseminate active and deactivated codes.
27. Assists with general clerical duties as needed.
28. Perform related duties and responsibilities as requested.

Assistant Terminal Agency Coordinator

1. Two years of experience in a court, legal, or criminal justice environment or two years of direct experience in fingerprinting and background investigations.
2. High school diploma or equivalent. Associates degree or higher is preferred.
3. Possession of a Terminal Agency Coordinator/NCIC certification issued by the State of Nevada Public Safety Division within six months of the date of appointment, and maintenance thereafter.

Assistant Terminal Agency Coordinator

• Procedures and practices of criminal justice computer systems, including NCIC, NCJIS, NLETS, SCOPE and DMV policies.
• Criminal History Repository Information (CHRI) policies and procedures.
• Principles and practices of record keeping.
• Principles and practices of database entry and maintenance.
• Modern office procedures, methods and computer equipment.
• Basic bail bond procedures.
• English usage, spelling, grammar and punctuation.
• Pertinent federal, state and local laws, codes and regulations related to the use of criminal justice computer systems, dissemination of information and security and privacy requirements.
• Desktop computing, networking and system security fundamentals, including troubleshooting techniques.
• Understanding, interpreting and explaining the various criminal justice computer systems functions.
• Researching and resolving potential improper usage of criminal history information systems.
• Maintaining accurate files and records.
• Maintaining confidentiality of work performed. Collecting and compiling information for a variety of department and state required reports.
• Working independently without direct supervision.
• Understanding and following oral and written instructions.
• Communicating clearly and concisely, both orally and in writing.
• Establishing and maintaining effective working relationships with those contacted in the course of work.
• Analyzing problems and identifying alternative solutions.
• Planning, organizing, and prioritizing assignments.
• Appropriately safeguarding confidential and sensitive information.
• Office and field environments; exposure to computer screens; occasional exposure to inclement weather conditions. May be exposed to hostile individuals.
  • Maintaining physical condition appropriate to the performance of assigned duties and responsibilities, which may include the following:
  • Walking, standing, or sitting for extended periods of time; and
  • Operating assigned equipment

• Maintaining effective audio-visual discrimination and perception needed for:
  • Making observations;
  • Communicating with others;
  • Reading and writing; and
  • Operating assigned equipment.
• Maintaining cognitive capacity, which allows the capability of:
  • Making sound decisions; and
  • Effective interaction and communication with others.

Competencies

• Professionalism – Demonstrates core values by being honest, respectful and positive.
• Effective Communication – Expresses verbal and written thought in a clear and understandable manner.
• Customer Focus – Demonstrates genuine concern and satisfies external and/or internal customers based on the CLV core purpose and values.
• Adaptability – Able to effectively modify behavior to suit changing workforce demands.
• Problem Solving – Solves problems by considering all causes, solutions and outcomes.
• Productive Partnerships – Develops, maintains and strengthens partnerships with others.
• Technical and Safety Expertise – Possesses a depth of knowledge, skill and ability in a technical (job) area.