Assistant (Student)

American University; United States; On-site; USD 22,000 - 29,000; Part time

Job summary

American University is seeking a part-time Student Assistant in Enrollment Administration & Fiscal Affairs to support the business team with travel expense tracking, policy compliance, and procurement tasks. This role emphasizes accuracy, organization, and the ability to balance multiple projects while maintaining confidentiality.

Ideal candidates are enrolled students, proficient in Excel, and capable of working independently as well as within a team.

Qualifications

• Strong proficiency in Microsoft Excel.
• Detail-oriented with excellent organizational and time-management skills.
• Ability to maintain confidentiality and handle sensitive information.
• Effective written and verbal communication skills.
• Ability to work independently and as part of a team.

Responsibilities

• Travel Expense Management: Create, update, and maintain detailed spreadsheets to track travel expenses related to recruitment activities.
• Policy Compliance Review: Analyze travel data to verify that all expenses align with the university’s travel and expense policies.
• Inventory and Order Processing: Assist in maintaining accurate inventory records for recruitment materials; coordinate and process orders for supplies and materials.
• Administrative Support: Provide general office assistance, including filing, data entry, document preparation, and responding to inquiries.

Skills

Excel

Attention to detail

Time management

Communication

Tools

MS Office

Job description

Work Where You Learn: Build Experience, Grow Skills, and Contribute to Your University Community. This position is available only to enrolled American University students.

Most student positions at American University are eligible to use Federal Work Study (FWS) awards, with a few exceptions. FWS funds cannot be applied to janitorial, construction, partisan or sectarian positions. For information or questions regarding FWS funds, please contact American University's Office of Financial Aid.

Department

Enrollment Administration & Fiscal Affairs

Time Type

Part time

FLSA Status

Non-Exempt

Job Description

The Student Assistant will provide essential administrative and analytical support to the business team in the Office of Undergraduate Enrollment, with a particular focus on travel expense tracking, policy compliance, and operational efficiency. This role requires strong attention to detail, organizational skills, and the ability to work independently while supporting multiple ongoing projects.

Essential Functions

• Travel Expense Management: Create, update, and maintain detailed spreadsheets to track travel expenses related to recruitment activities. Ensure records are accurate, complete, and organized for reporting and auditing purposes.
• Policy Compliance Review: Analyze travel data to verify that all expenses align with the university’s travel and expense policies. Identify and flag potential discrepancies for follow-up.
• Inventory and Order Processing: Assist in maintaining accurate inventory records for recruitment materials. Coordinate and process orders for supplies, promotional items, and other materials as needed.
• Administrative Support: Provide general office assistance, including filing, data entry, document preparation, and responding to inquiries. Support the recruitment team in meeting operational deadlines and objectives.

Position Type/Expected Hours of Work

Part-time. 10 hours per week.

Salary Range

$18.40 per hour.

Required Education and Experience

Strong proficiency in Microsoft Excel. Detail-oriented with excellent organizational and time-management skills. Ability to maintain confidentiality and handle sensitive information. Effective written and verbal communication skills. Ability to work both independently and as part of a team.

Other Details

This position is available only to enrolled American University students. Please note this job announcement is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. American University is an E-Verify employer. Visit https://www.american.edu/hr/ for additional information about American University employment and benefits.

Equal Opportunity/ Diversity Statement

American University is an equal opportunity, affirmative action institution that operates in compliance with applicable laws and regulations. The university does not discriminate on the basis of race, color, national origin, religion, sex (including pregnancy), age, sexual orientation, disability, marital status, personal appearance, gender identity and expression, family responsibilities, political affiliation, source of income, veteran status, an individual’s genetic information or any other bases under federal or local laws (collectively "Protected Bases") in its programs and activities.

American University is a student centered research institution located in Washington, DC, with highly-ranked schools and colleges, internationally-renowned faculty, and a reputation for creating meaningful change in the world.