Assistant Site Coordinator

Think Together; Vacaville (CA); On-site; USD 34,000 - 44,000; Full time

Job summary

Think Together is seeking an Assistant Site Coordinator in Vacaville, CA to support the Site Program Manager and ensure quality service delivery at the site. The role acts as the main contact for stakeholders while ensuring compliance with grant requirements.

Responsibilities include overseeing daily program operations, supervising staff, conducting hiring and training, creating schedules, coordinating events, and maintaining records and safety standards at all times.

Qualifications

• High school diploma or GED required; bachelor’s degree preferred.
• Six months experience working with youth in a classroom or afterschool setting.
• Excellent written and verbal communication skills.
• Experience in a supervisory role, preferably in afterschool programs or schools.

Responsibilities

• Lead and/or assist in managing day-to-day operations of the expanded learning program.
• Supervise program staff and assist with hiring, training, and coaching.
• Develop and organize program schedules including academic, recreation and enrichment activities.
• Plan events and field trips; maintain safety and school policies at the site.
• Maintain accurate records, attendance, enrollment, and consent forms; submit timesheets as needed.

Skills

Excellent communication

Supervisory experience

Staff coaching

Education

High school diploma or GED

Bachelor’s degree preferred

Job description

Overview

Assistant Site CoordinatorStatus: Full Time

Pay Rate: $26.30/hour

The Assistant Site Coordinator’s main function is to assist the Site Program Manager, and when needed, to perform as the program’s visionary leader, ensuring quality service delivery. This role acts as a main point of contact for all stakeholders at the site level and therefore must act in accordance with the Expanded Learning program’s purpose and outcomes at all times. Assistant Site Coordinators are also responsible for ensuring that the program at their site meets both Think Together compliance, as well as grant related requirements. The Assistant Site Coordinator works under the supervision of the Site Program Manager.

Responsibilities:

• Lead and/or assist in managing day-to-day operations of the expanded learning program.
• Support with the supervision of program staff (Afterschool Youth Leaders, Athletic and/orEnrichment Instructors).
• Lead and/or assist with conducting interviews, making hiring recommendations, taking disciplinary action, and evaluating staff.
• Assist with providing training, guidance, and ongoing support to all program staff.
• Serve as a role model by demonstrating professionalism.
• Lead and/or assist in creating and organizing program schedule to include academic, recreation, and enrichment activities.
• Plan, organize and participate in expanded learning program events and field trips.
• Establish and maintain positive relationships, and communication with school personnel, Think Together staff, students and families regarding all aspects of student involvement in the expanded learning program.
• Recruit students to ensure attendance outcomes are met on an annual basis per grant requirements.
• Assist with student to staff ratio when necessary, facilitate classes and clubs as needed in absence of regularly assigned staff.
• Monitor and enforce school and Think Together policies and procedures to provide a safe, respectful, and positive learning environment.
• Invest in staff professional development by assisting the Site Program Manager in conducting classroom observations, assessing needs, engaging in coaching conversations and referring staff to training sessions, as needed.
• Assist in conducting surveys for periodic program evaluations, including surveys of students, staff and parents.
• Collect, review, approve and submit timesheets (as needed and/or assigned) by the specified deadlines.
• Submit all required documentation on a timely basis, including attendance reports, snack counts, program schedules, enrollment & consent forms, monthly supply orders, and field trip forms, amongst others.
• Represent the mission of Think Together and uphold all policies and procedures.
• Attend and participate in agency and department required trainings.
• Travel to off-site meetings and trainings.
• Assist in maintaining accurate records (i.e., attendance, student enrollment & consent forms, staff sign-in sheets, etc.).
• Assist in maintaining documentation relating to staff performance issues; provide guidance and ongoing support to staff as needed.
• Disseminate agency and department level information to staff in a timely manner.
• Adhere to workplace safety guidelines.
• Assist with evaluating work site for safety concerns to minimize workplace injuries.
• Make recommendations for workplace safety.
• Must wear Think Together uniform while on duty.
• Report workplace injuries via appropriate forms.
• Perform other duties as assigned.

Requirements:

• High school diploma or General Equivalency Diploma (GED) required. Bachelor’s degree preferred. Copy of diploma and/or degree will be requested, if hired.
• Six months experience working with youth in a classroom or afterschool setting required.
• Excellent communication skills (written and verbal).
• Experience in a supervisory role required, preferably in an afterschool program or school setting.

Background Checks/Testing:

• Must pass Live Scan (criminal background check via fingerprinting)
• Provide a clear TB test

Think Together is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, color, national origin, ancestry, sex, gender, gender identity, gender expression, pregnancy, childbirth or related medical conditions, religious creed, physical disability, mental disability, age for individuals age 40 and over, medical condition (as defined by state law (for example, cancer or genetic characteristics or HIV/AIDS), marital status, military and veteran status, sexual orientation, genetic information, citizenship status or any other characteristic protected by federal, state or local law. Our management team is dedicated to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities and general treatment during employment.