Assistant, Senior Executive

Southwire Company, LLC; Carrollton (GA); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

401k with Matching

Health Insurance

Paid Time Off

Tuition Reimbursement

Professional Growth Opportunities

Parental Leave

Job summary

Southwire Company, LLC is looking for an Executive Assistant to provide support by managing communications, schedules, and travel arrangements for senior executives. This role includes analyzing issues, coordinating projects, and enhancing operational efficiency.

Engage with stakeholders and document key decisions for effective follow-up. The ideal candidate will possess a Bachelor's degree, have 5-7 years of experience, and demonstrate critical thinking, collaboration, and proactivity in their

Qualifications

• 5-7 years of experience in an executive assistant or similar role.
• Bachelor's degree required, Master’s preferred.

Responsibilities

• Manage executive schedules, meetings, and travel arrangements.
• Provide solutions to complex issues for senior executives.
• Coordinate projects with cross-functional teams.
• Communicate with internal and external stakeholders.
• Document and organize meeting notes and action items.
• Recommend improvements to administrative processes.

Skills

Record Keeping

Office Procedures

Proactivity

Editing

Ethical Standards And Conduct

Critical Thinking

Executive Presence

Strategic Planning

Business Acumen

Collaboration

Education

Bachelor's Degree

Master's Degree

Job description

A leader in technology and innovation, Southwire Company, LLC is one of North America's largest wire and cable producers. Southwire and its subsidiaries manufacture building wire and cable, utility products, metal-clad cable, portable and electronic cord products, OEM wire products and engineered products. In addition, Southwire supplies assembled products, contractor equipment, electrical components, hand tools and jobsite power and lighting solutions. The company also offers digital solutions including contractor planning and utility grid resiliency as well as field services including cable testing, rejuvenation and replacement to support our customers as a value-add partner. We are proud to offer competitive compensation, employee benefits, tuition reimbursement and unlimited growth opportunities. Our more than seven decades of progressive growth can be attributed to our determination to developing innovative systems and solutions, exercising environmental stewardship and enhancing the well-being of the communities in which we work and live. How will you power what's possible?

Job Summary

Administers executive support by managing confidential communications, coordinating schedules, and organizing business travel arrangements. Coordinates somewhat complex tasks using business software applications to prepare reports, presentations, correspondence, and meeting agendas. Identifies opportunities to improve administrative processes by evaluating secretarial standards, policies, and best practices to enhance organizational efficiency. Engage with the executive leader's staff to coordinate and track follow-ups and action items.

Key Responsibilities

• Administers senior executive schedules, meetings, and travel arrangements, ensuring effective time management and coordination of various tasks and priorities.
• Analyzes somewhat complex issues and provides solutions using established procedures and systems, ensuring that senior executives are able to make informed decisions. This will include attending executive staff meetings, taking notes, compiling action items with follow-ups, and coordinating follow-ups and action tracking.
• Applies knowledge of the organization's processes and systems to support senior management's objectives and ensure alignment with overall business goals.
• Coordinates somewhat complex projects, events, and initiatives, working with cross-functional teams to ensure timely execution and completion of deliverables.
• Communicates effectively with internal and external stakeholders, serving as a liaison between senior executives and key partners or clients to enhance business relationships. This will include engagements with banks, consultants, the family office, and other executives.
• Documents and organizes meeting notes, reports, and action items, ensuring all executive-related information is accurately captured and easily accessible for future reference.
• Identifies opportunities to improve operational processes and systems, providing recommendations to enhance senior executive efficiency and streamline workflows.
• Completes routine administrative tasks, such as preparing presentations, correspondence, and reports, ensuring that all documents meet the quality standards and deadlines set by the senior executives.
• Recommends improvements to administrative processes, leveraging insights gained through day-to-day activities to optimize workflows and improve team collaboration.
• Performs other duties as assigned
• Complies with all policies and standards

Required Education & Experience

Minimum Education Level: Bachelor's Degree

Years of Experience: 5-7 Years

Preferred Education & Experience

Master's degree

Years of Experience: 8-11 Years

Spans of Control

Does this role Manage Southwire Team Members: No

Travel

Travel: up to 25%

Executive Assistant role requires onsite support for the senior leader including regular travel between Headquarters and the Battery location. The position also requires occasional travel (approximately 5%) to support meetings, special events, and other business-related engagements.

Physical Requirements

Moving: 5%

Standing: 5%

Sitting: 90%

Working Conditions

Office

Equipment

Computer/Keyboard

Competencies

• Nimble Learning
• Balances Stakeholders
• Customer Focus
• Collaborates
• Action Oriented
• Plans and Aligns

Skills

• Record Keeping
• Office Procedures
• Proactivity
• Editing
• Ethical Standards And Conduct
• Critical Thinking
• Executive Presence
• Strategic Planning
• Business Acumen
• Collaboration

Benefits We Offer:

• 401k with Matching
• Family and Individual Insurance Packages (Health, Life, Dental, and Vision)
• Paid Time Off & Paid Holidays
• Long & Short-Term Disability
• Supplemental Insurance Plans
• Employee Assistance Program
• Employee Referral Program
• Tuition Reimbursement Programs
• Advancement & Professional Growth opportunities
• Parental Leave
• & More

Southwire is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.