Assistant Residency Coordinator

East Carolina University; Greenville (NC); On-site; USD 41,000 - 45,000; Full time

Job summary

East Carolina University in Greenville, NC is seeking an Assistant Residency Coordinator to support the Surgery Residency Program by managing administrative operations, records, and accreditation compliance. The role reports to the Residency Program Coordinator and collaborates with the Residency Program Director and GME policies.

Responsibilities include coordinating orientation, conferences, and exams; managing purchasing, travel, and funds; and maintaining social media in line with branding

Qualifications

• Bachelor's degree or equivalent in a relevant field.
• Experience with residents and graduate medical education programs.
• Strong computer skills including Microsoft Outlook, Word, and Excel.
• Experience with New Innovations and ERAS systems.

Responsibilities

• Maintains resident records, program databases, recruitment activities, correspondence, conferences, and accreditation compliance (55%).
• Coordinates residency orientation, awards banquet, conferences, and annual in-training examinations (20%).
• Manages purchasing, budget tracking, bill payments, resident travel, and education funds (20%).
• Maintains residency social media accounts in compliance with institutional branding and guidelines (5%).

Skills

Residency program coordination

Graduate medical education

Budget tracking

Education

Bachelor's degree

Tools

New Innovations

ERAS

Job description

Anticipated Hiring Range. Salary offered may be outside of this range as impacted by budget, UNC salary administration, and/or candidate qualifications.

Anticipated Hiring Range. Salary offered may be outside of this range as impacted by budget, UNC salary administration, and/or candidate qualifications. $40,837- $45,374

Salary Grade Equivalency

Salary Grade Equivalency NC09

Work Schedule

Work Schedule Monday - Friday

Work Hours

Work Hours 8:00 a.m. - 5:00 p.m.

Position Location (City)

Job Category

Job Category Staff

Be a Pirate!

East Carolina University ( ECU ) is consistently ranked among the nation's top public universities for its commitment to research, innovation, social mobility, and public service. Classified as a R1 institution by the Carnegie Commission on Higher Education, ECU is among the top 5% of research universities in the United States, an elite designation reflecting the highest levels of research activity, funding, and doctoral output.

Founded in 1907, ECU is a public, four-year university located in Greenville, N.C. , which is widely regarded as the cultural, educational, economic, and medical hub of eastern North Carolina. Through education, research, healthcare, community engagement, athletics, cultural enrichment, and service, ECU enhances the quality of life for its students, the state and communities around the world. It is a great place to work, teach, and learn.

ECU’s commitment to impactful scholarship is further demonstrated through its repeated Carnegie Community Engagement Classification (2010, 2015, 2024), as well as its 2024 designation as a Carnegie Leadership for Public Purpose institution. These distinctions recognize the university’s leadership in translating research into meaningful community partnerships and measurable societal benefits.

Academic Affairs , led by the Provost and Senior Vice Chancellor for Academic Affairs, comprises the university’s colleges, schools and libraries, along with other academic support and administrative units. Academic Affairs works collaboratively to strengthen ECU’s culture of academic excellence in line with our mission to be a national model for student success, public service and regional transformation.

The Brody School of Medicine at East Carolina University is composed of departments that function to increase the supply of primary care physicians to serve the state; improve the health and well-being of the region; and train physicians who will meet the healthcare needs of the state. The ECU Brody School of Medicine is aligned with ECU Health as a clinically integrated academic healthcare organization. This integration allows the two organizations to provide efficient, effective, and high-quality care to eastern North Carolina residents. For more information, visit ECUHealth.org.

The Department of Surgery supports patient care, education, and research across six surgical specialties. Faculty provide comprehensive surgical services, train medical students and residents, and lead research programs. Achieving these missions requires skilled, appropriately classified, and competitively compensated staff.

Primary Purpose of Position

The Assistant Residency Coordinator is responsible for supporting the Surgery Residency Program Director, Associate and Assistant Program Directors, Program Coordinator, and residents in managing and overseeing administrative operations for the Surgery Residency Program. The position directly reports to the department’s Residency Program Coordinator and works closely with the Residency Program Director as well. This position also serves as a resource for Graduate Medical Education ( GME ) policies, procedures, and information.

• Maintains resident records, program databases, recruitment activities, correspondence, conferences, and accreditation compliance (55%)
• Coordinates residency orientation, awards banquet, conferences, and annual in-training examinations (20%)
• Manages purchasing, budget tracking, bill payments, resident travel, and education funds (20%)
• Maintains residency social media accounts in compliance with institutional branding and guidelines (5%)

Minimum Education, Knowledge, Skills, and Experience

Bachelor's degree; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

License or Certification required by statute or regulation

N/A

Preferred Education, Knowledge, Skills, and Experience

• Experience working with residents and graduate medical education programs, as well as New Innovations and ERAS systems
• Experience in a clinical/administrative department or setting
• Strong computer and technical skills, including proficiency with Microsoft Outlook, Word, and Excel

License or Certification required by the Department

N/A

Job Open Date

Job Open Date 11/12/2026

Job Close Date - Positions will be posted until 11:59 p.m. EST on this date; If no closing date is indicated, the position will be posted until filled and may close at any time after the recruitment has been completed.

If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on budget, UNC salary administration, and/or candidate qualifications.

East Carolina University is committed to workforce success and cultivating a culture of care for our employees. ECU prohibits unlawful discrimination and harassment based on race/ethnicity, color, genetic information, national origin, religion, sex, sexual orientation, gender identity, age, disability, political affiliation, and veteran status. All qualified applicants will receive consideration for employment without regard to their protected veteran status or disability.

Individuals requesting accommodation under the Americans with Disabilities Act Amendments Act ( ADAAA ) should contact the ADA Coordinator at [phone] (Voice/ TTY ) or ADA [e-mail] .

Eligibility for Employment

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. ECU participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. If highest degree earned is from an institution outside of the U.S. and its territories, final candidates are required to have their degree validated as equivalent to the degree conferred by a regionally accredited college or university in the U.S.

Department for People Operations, Success, and Opportunity

If you experience any problems accessing the system or have questions about the application process, please contact the Department for People Operations, Success, and Opportunity at [phone] or toll free at 1-866-489-1740 or send an email to [e-mail]. Our office is available to provide assistance Monday-Friday from 8:00-5:00 EST .