Assistant Research Administrator

Keck Medicine of USC; San Diego (CA); On-site; USD 104,698,000 - 135,005,000; Full time

Job summary

The USC Keck School of Medicine - Alzheimer Therapeutic Research Institute (ATRI) in San Diego is seeking an Assistant Research Administrator to support the Finance Department in an academic finance capacity. Responsibilities include budgeting, proposals, and collaboration with investigators and the Office of Sponsored Research.

Ideal candidates will have a Bachelor’s degree and at least 1 year of related experience, with strong data reporting and communication skills.

Qualifications

• Bachelor’s degree or equivalent combination of education and experience.
• Minimum 1 year of experience in research administration or related field.
• Strong analytical, reporting and communication skills.

Responsibilities

• Prepare routine proposals within sponsored and non-sponsored guidelines.
• Develop, prepare and finalize project budgets.
• Serve as liaison between principal investigators, Office of Sponsored Research and other departments.
• Collaborate with ORS to ensure awards are set up properly.
• Review terms of sponsored projects and monitor post-award spending and reports.
• Assist with contract closeout and audit inquiries.
• Coordinate events related to sponsored projects and participate in process improvements.

Skills

Microsoft Access

Excel

Word

PowerPoint

Outlook

SPSS

Visio

Education

Bachelor’s degree

Tools

SunGard

Job description

Location: San Diego, CA

The USC Keck School of Medicine - Alzheimer Therapeutic Research Institute (ATRI), located in San Diego, California is an academic institute comprised of an expert panel of scientific collaborators committed to advancing the development of new treatments for Alzheimer’s Disease (AD) through innovative clinical trials.

ATRI is looking for an Assistant Research Administrator to support the Finance Department. This is an academic finance position. Duties will include, but are not limited to:

• Preparation of routine proposals within parameters of sponsored and non-sponsored research guidelines.
• Develop, prepare and finalize project budgets.
• Serve as liaison and active partner between principal investigators, Office of Sponsored Research, research groups, and other departments.
• Collaborate with the Office of Sponsored Research to ensure awards are set up properly.
• Review and understand the terms and conditions of sponsored projects administered, including cost-sharing awards, if applicable.
• Monitors post award spending and commitment activity. Reviews and certifies monthly expenditure statements and facilitates quarterly review.
• Monitors reports supporting project status and uses forecasting and decision aides under guidance.
• Participate in contract closeout process and audit inquiries.
• Coordinates and organizes events related to sponsored projects, such as conferences, meetings, site visits, or sponsor reviews, as needed.
• Participates in and contributes to process improvements and group projects, as required.

Salary is dependent on education and experience.

USC will consider for employment all qualified applicants with criminal records in a manner consistent with applicable laws and regulations, including the Los Angeles County Fair Chance Ordinance for employers and the Fair Chance Initiative for Hiring Ordinance, and with due consideration for patient and student safety. Please refer to the Background Screening Policy Appendix D for specific employment screen implications for the position for which you are applying.

The hourly rate range for this position is $36.94 - $47.00. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate’s work experience, education/training, key skills, internal peer equity, federal, state, and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations.

Minimum Education:
Bachelor’s degree Combined experience/education as substitute for minimum education
Minimum Experience:
1 Year
Minimum Field of Expertise:
A Bachelor’s Degree or equivalent combination of education and experience with broad knowledge of relevant research computer software, e.g.: Microsoft Access, Word, Excel, PowerPoint; Outlook, SPSS, Visio, and SunGard. Experience in creating and analyzing statistical reports. Must be able to utilize computer technology to access data, maintain records and generate reports. Proven oral and written communication skills to interact with other employees.

USC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other characteristic protected by law or USC policy. USC observes affirmative action obligations consistent with state and federal law. USC will consider for employment all qualified applicants with criminal records in a manner consistent with applicable laws and regulations, including the Los Angeles County Fair Chance Ordinance for employers and the Fair Chance Initiative for Hiring Ordinance, and with due consideration for patient and student safety. Please refer to the** Background Screening Policy Appendix D**

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact USC Human Resources by phone at [phone], or by email at [e-mail]. Inquiries will be treated as confidential to the extent permitted by law.

• Notice of Non-discrimination
• Employment Equity
• Read USC's Clery Act Annual Security Report
• USC is a smoke-free environment
• Digital Accessibility