Assistant Research Administrator

University of Southern California; San Diego (CA); On-site; USD 51,000 - 65,000; Full time

Job summary

The USC Keck School of Medicine - Alzheimer Therapeutic Research Institute (ATRI) in San Diego, CA seeks an Assistant Research Administrator to support the Finance Department in an academic finance role. You will prepare routine proposals, develop project budgets, and liaise with principal investigators, the Office of Sponsored Research, and other departments to ensure sponsored projects run smoothly.

Responsibilities include monitoring post‑award activity, reviewing expenditure statements,

Qualifications

• Bachelor’s degree required; combined experience/education acceptable.
• Experience in creating and analyzing statistical reports.
• Ability to access data, maintain records and generate reports.
• Strong oral and written communication skills.

Responsibilities

• Prepare routine proposals within sponsored/non-sponsored guidelines.
• Develop and finalize project budgets.
• Serve as liaison between principal investigators, Office of Sponsored Research, and departments.
• Collaborate with Office of Sponsored Research to ensure awards are set up properly.
• Review terms and conditions of sponsored projects and monitor post-award spending.

Skills

Communication skills

Statistical reporting

Data analysis

Education

Bachelor’s degree

Experience substitution

Tools

Microsoft Access

Word

Excel

PowerPoint

Outlook

SPSS

Visio

SunGard

Job description

Institute and Role Overview

The USC Keck School of Medicine - Alzheimer Therapeutic Research Institute (ATRI), located in San Diego, California is an academic institute comprised of an expert panel of scientific collaborators committed to advancing the development of new treatments for Alzheimer’s Disease (AD) through innovative clinical trials. ATRI is looking for an Assistant Research Administrator to support the Finance Department. This is an academic finance position.

Responsibilities

• Preparation of routine proposals within parameters of sponsored and non-sponsored research guidelines.
• Develop, prepare and finalize project budgets.
• Serve as liaison and active partner between principal investigators, Office of Sponsored Research, research groups, and other departments.
• Collaborate with the Office of Sponsored Research to ensure awards are set up properly.
• Review and understand the terms and conditions of sponsored projects administered, including cost-sharing awards, if applicable.
• Monitors post award spending and commitment activity.
• Reviews and certifies monthly expenditure statements and facilitates quarterly review.
• Monitors reports supporting project status and uses forecasting and decision aides under guidance.
• Participate in contract closeout process and audit inquiries.
• Coordinates and organizes events related to sponsored projects, such as conferences, meetings, site visits, or sponsor reviews, as needed.
• Participates in and contributes to process improvements and group projects, as required.

Compensation and Benefits

Salary is dependent on education and experience.

The hourly rate range for this position is $36.94 - $47.00.

Minimum Qualifications

• Minimum Education: Bachelor’s degree
• Combined experience/education as substitute for minimum education
• Minimum Experience: 1 Year
• Minimum Field of Expertise: A Bachelor’s Degree or equivalent combination of education and experience with broad knowledge of relevant research computer software, e.g.: Microsoft Access, Word, Excel, PowerPoint; Outlook, SPSS, Visio, and SunGard.
• Experience in creating and analyzing statistical reports.
• Must be able to utilize computer technology to access data, maintain records and generate reports.
• Proven oral and written communication skills to interact with other employees.

Equal Employment Opportunity

USC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other characteristic protected by law or USC policy.

USC observes affirmative action obligations consistent with state and federal law.

Criminal Record Considerations and Background Screening

USC will consider for employment all qualified applicants with criminal records in a manner consistent with applicable laws and regulations, including the Los Angeles County Fair Chance Ordinance for employers and the Fair Chance Initiative for Hiring Ordinance, and with due consideration for patient and student safety.

Please refer to the Background Screening Policy Appendix D for specific employment screen implications for the position for which you are applying.

Accommodation and Accessibility

We provide reasonable accommodations to applicants and employees with disabilities.

Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact USC Human Resources by phone at [phone], or by email at [e-mail].

Inquiries will be treated as confidential to the extent permitted by law.

Legal and Accessibility Statements

Notice of Non-discrimination Employment Equity Read USC’s Clery Act Annual Security Report USC is a smoke-free environment Digital Accessibility

About USC

USC is a leading private research university located in the heart of downtown Los Angeles - a global center for arts, technology and international business. As the largest private employer in the city - responsible for more than $5 billion annually in economic activity in the region - we offer the opportunity to work in a dynamic and diverse environment, in careers that span a broad spectrum of talents and skills. As a USC employee, you will enjoy excellent benefits and perks, and you will be a member of the Trojan Family - the faculty, staff, students and alumni who make USC a great place to work.