Assistant Registrar, Systems & Technology

Seminole State College of Florida; Sanford (FL); On-site; USD 65,000 - 80,000; Full time

Benefits offered by this job

Flexible work options

Generous paid time off

Health and life insurance

Wellness incentives and gym access

FRS retirement & tuition benefits

Professional development

Free on-campus parking

Job summary

Seminole State College of Florida invites applications for an Assistant Registrar, Systems and Technology. The position leads the Registrar’s Office, directs business applications, and provides strategic technical support for Student Affairs functions within PeopleSoft Campus Solutions.

You will supervise staff, coordinate system updates, ensure data integrity, manage access controls, and partner with stakeholders to implement large-scale initiatives while supporting enrollment services across

Qualifications

• Bachelor’s degree from a regionally or nationally accredited institution.
• Four years of ERP implementation or development experience, preferably PeopleSoft Campus Solutions.
• Two years of team lead or supervisory experience.

Responsibilities

• Supervises technical/functional staff and provides leadership and professional development.
• Acts as technical lead for system updates and end-user training for Student Affairs.
• Coordinates analysis, design, and maintenance of PeopleSoft/ERP Campus Solutions.
• Ensures accuracy and compliance with federal and state student records regulations.
• Manages large-scale initiatives and partners with leadership to improve processes.
• Maintains production calendars and tracks tasks and staff.
• Audits access and security for PeopleSoft and third-party applications.
• Directs interfaces with NSC for enrollment and degree files.

Skills

Leadership

Communication

SQL

Data analysis

Problem solving

Organizational skills

Education

Bachelor’s degree

Master’s degree

Tools

PeopleSoft Campus Solutions

Microsoft Office

Adobe products

Job description

Responsibilities

The Assistant Registrar, Systems and Technology shares in the management of the College’s Registrar’s Office and provides leadership of the department in the Registrar’s absence. Directs the business applications of the Registrar’s Office and provides strategic functional expertise and technical support for other Student Affairs departments and their functions within PeopleSoft Campus Solutions. Serves as technical lead for system updates to Student Affairs functions, coordinates and facilitates the joint work of all stakeholders in understanding project requirements, defining and prioritizing functionality, and coordinating end-user training.

1. 1. Supervises technical/functional staff, including strategic direction, leadership, coaching, mentoring, goal setting, professional development, and training to support the Registrar’s Office and its stakeholders.
2. 2. First point of contact in providing technical leadership and direction College wide on process-related issues for student records and enrollment services.
3. 3. Coordinates with Computer Services in the analysis, design, implementation, testing, and maintenance of PeopleSoft/ERP Campus Solutions to ensure optimal system integration and performance.
4. 4. Analyzes and interprets business processes, federal and state regulations related to student records to ensure accuracy and compliance.
5. 5. Manages project with related technical needs and systems solutions of large-scale initiatives.
6. 6. Identifies business processes improvements in partnership with leadership, process owners, and end users throughout PeopleSoft Campus Solutions and related system applications.
7. 7. Establishes and maintains annual production calendar of system and business processes to track/benchmark required tasks and assigned staff.
8. 8. Coordinates operational system troubleshooting and reporting of issues. Diagnoses and resolves problems related to PeopleSoft and other third-party vendor system applications.
9. 9. Coordinates, approves, and audits access and security for PeopleSoft and other third-party vendor system applications.
10. 10. Directs interface with the National Student Clearinghouse (NSC) for enrollment and degree file transmissions and supervises student records reconciliation.
11. 11. Monitors, analyzes, and reconciles system tables for student records to ensure data integrity.
12. 12. Directs beginning and end-of-term functions including multiple term registration, term activations, enrollment appointments, grade roster validations, grade posting, and reporting of student academic progress and honors.
13. 13. Directs PeopleSoft bundle and system upgrade testing for Student Affairs. Leads technical/functional team members to ensure the student life cycle is fully tested for all departments.
14. 14. Provides leadership at commencement ceremonies and supports all activities related to the event.
15. 15. Performs other duties as may be required or assigned.

This description in no way states or implies that these are the only duties to be performed by the employee occupying this position. The employee will be required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor.

Required Qualifications

• 1. Bachelor’s degree from a regionally or nationally accredited institution.
• 2. Four years of experience in Enterprise Resource Planning (ERP) implementation or development, preferably in PeopleSoft Campus Solutions.
• 3. Two years of team lead or supervisory experience.

Desired Qualifications

• 1. Master’s degree from a regionally or nationally accredited institution.
• 2. Experience with relational databases, SQL, or query writing.

Knowledge, Skills & Abilities

• 1. Knowledge of secondary and postsecondary educational records requirements and policies.
• 2. Excellent computer skills, including knowledge of technical software including PeopleSoft and proficiency in Microsoft Office (Outlook, Word, Excel, Teams) and Adobe products.
• 3. Ability to become proficient in SQL.
• 4. Knowledge of Federal and State of Florida policies and statutes governing community colleges, and governing board rules.
• 5. Advanced knowledge of the student information system and the dependencies of a relational database to analyze and resolve systematic issues and errors.
• 6. Ability to diagnose issues from a “systems” perspective and design strategies that fix the system.
• 7. Ability to effectively lead and develop employees to achieve peak performance goals.
• 8. Ability to manage multiple responsibilities simultaneously.
• 9. Excellent verbal, written and interpersonal communication skills.
• 10. Understanding of and commitment to Equal Access/Equal Opportunity.
• 11. Demonstrates a professional, courteous demeanor.
• 12. Committed to working in a multicultural environment.

Work Environment and Special Considerations

• 1. Works inside in an office environment.
• 2. Works flexible hours, including evenings and weekends.
• 3. Travels between College campuses and other local destinations.

College Cell Phone Use

The college anticipates that the position incumbent must be available throughout the workday and, on some occasions, after regular work hours. Therefore, as a condition of employment, the incumbent is expected to carry a personal cell phone and is required to provide their current cell phone number to the Office of Human Resources and to their immediate supervisor.

Veterans' Preference

This position is not eligible for Veteran’s Preference.

Seminole State College of Florida adheres to Florida’s Veteran’s Preference laws by providing preference in hiring to covered job applicants. Moreover, in recognition of the valuable contributions made by veterans, the College also considers any applicant’s military service background when filling job positions not covered by Veteran’s Preference laws. To claim Veteran's Preference for eligible positions, a copy of your DD-214 form, Certificate of Release or Discharge from Active Duty must be uploaded and attached to your application to claim Veterans' Preference.

Pay Benefits and Work Schedule

Are you ready to grow your career and make an impact in changing the lives of our students? Seminole State College of Florida has a great opportunity to join our growing team of diverse faculty and staff!

We offer competitive pay with a beginning salary of $72,536 commensurate with education and experience exceed the required qualifications, plus an attractive total rewards package including:

• Flexible work options with a 37.5 hour work week and generous paid time off (holidays, annual and sick leave, and College Breaks)
• A variety of paid health and life insurance coverages
• Wellness incentives and free gym membership at the Raider Fitness Center
• FRS retirement and other options
• Professional Development and Paid Tuition
• Free on campus parking

Conditions of Employment

Finalists and individuals recommended for employment at Seminole State College must reside in the State of Florida at the time of hire and may be subject to background investigations in compliance with Florida Statute 1001.64; and Seminole State College Policy 1.020; 2.020. Criminal background checks will be conducted for all new employees, and for rehired employees who have had a break in service for 6 months or more. The Office of Human Resources will determine which background checks shall be conducted for each position, based upon its review of job descriptions and the responsibilities of the position. These include, but are not limited to, positions that have access to money, master keys, security-sensitive areas and confidential information; positions that have the capability to create, delete, and alter records; and positions that are responsible for the care and instruction of children. The College will conduct various types of background checks which may include, but are not limited to: criminal background, credit check, driver's license check, previous employment and references.

Equal Employment Opportunity

Seminole State College is an equal opportunity employer and strictly prohibits discrimination on the basis of race, color, religion, pregnancy, national origin, ethnicity, age, sex, gender, veterans’ or military status, disability, sexual orientation, genetic information, marital status, or any other factor protected under applicable federal, state, and local laws, rules, and regulations in its programs, activities, and employment.

Other Information

Holders of Degrees from Institutions Outside the USA: Individuals who have completed college or university coursework at an institution in a country other than the United States are required to obtain a complete evaluation of foreign transcripts and degrees. Foreign transcripts should be evaluated by one of the organizations approved by the National Association of Credential Evaluation Services. This evaluation must be submitted at the time of application. We recommend World Education Services at P.O. Box 5087, Bowling Green Station, New York, NY 10274-5087, telephone [phone] or email address www.wes.org. The interview process may be delayed until such a review has been completed.