Assistant Registrar, Penn State Dickinson Law

Penn State University; Carlisle (Cumberland County); On-site; USD 38,000 - 56,000; Full time

Job summary

Penn State Dickinson Law seeks a detail-oriented Assistant Registrar to manage student registrations, records, and examination processes. The candidate will work closely with faculty, staff, and students to ensure compliance and improve administrative processes. This full-time position requires strong organizational skills and an emphasis on communication in a dynamic educational environment.

Qualifications

• Associate Degree with four years of experience or equivalent.
• Strong attention to detail and ability to maintain accurate records.
• Excellent organizational and interpersonal skills.

Responsibilities

• Oversee law student registration and manage course catalog.
• Prepare degree audits and maintain student records.
• Coordinate exam administration and oversee proctoring.

Skills

Attention to detail

Organizational skills

Communication skills

Time management

Education

Associate Degree

Bachelor's degree (preferred)

Tools

Microsoft Office Suite

Student information systems

Job description

APPLICATION INSTRUCTIONS:

+ CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday (https://www.myworkday.com/psu/d/inst/13102!CK5mGhIKBggDEMenAhIICgYI1A0Q1...) to complete the internal application process (https://pennstateoffice365.sharepoint.com/:b:/s/KnowledgeBaseArticlesSha...). Please do not apply here, apply internally through Workday.

+ CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process (https://pennstateoffice365.sharepoint.com/:b:/s/KnowledgeBaseArticlesSha...). Please do not apply here, apply internally through Workday.

+ If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants (https://hr.psu.edu/sites/hr/files/Application_Process_for_External_Applications_Non-Penn_State_Employees_.pdf).

JOB DESCRIPTION AND POSITION REQUIREMENTS:

Penn State Dickinson Law is seeking a detail-oriented and proactive Assistant Registrar to join our Academic Affairs team. The ideal candidate will possess effective communication skills, strong organizational abilities, and attention to detail. This is a full-time position. The successful candidate must be able to work in person at Penn State Dickinson Law’s Carlisle, Pennsylvania location.

Key Responsibilities:

• Registration:
• Oversee law student registration in Carlisle
• Assist in the management of the law school’s course catalog in the LionPATH system
• Work with the Academic Affairs department to coordinate academic calendar planning, course scheduling, and facilities usage

• Student Records:
• Prepare degree audits for graduation requirements and verify certificate completions
• Assist with graduation activities
• Maintain records, including the custody and organization of physical files to maintain accurate and up-to-date student records
• Ensure compliance with university policies and federal regulations regarding student records

• Constituent Service:
• Develop and maintain relationships with students, faculty, staff and alumni
• Respond to document requests (state bar exam forms, education verifications, letters of good standing, etc.)
• Recommend and implement improvements to Registrar’s Office policies and procedures
• Liaise with colleagues to ensure compliance with Law School and University policies, systems and procedures
• Update Academic Affairs Office webpages, LionPath protocols, and University Bulletin
• Communicate key information on Academic Affairs matters with internal stakeholders

• Exam Administration:
• Oversee planning for and administration of mid-term and final exams in Carlisle
• Coordinate exam proctoring
• Record grades and manage student evaluation process

• Data Management:
• Assist with the collection and reporting of data for internal and external needs, including the mandatory ABA questionnaires, grade and ranking reports
• Provide statistical reports to Unit leaders to support strategic planning and future needs

Qualifications and Minimum Experience:

• Associate Degree and four or more years of relevant experience or equivalent combination of education and experience is required. A Bachelor's degree is preferred.
• Strong attention to detail and ability to maintain accurate records
• Excellent organizational and time management skills
• Proficiency in Microsoft Office Suite and student information systems
• Excellent communication and interpersonal skills to effectively interact with students, faculty, and staff
• Ability to work independently and as part of a team

Review of applications and nominations will begin immediately, and applications will continue to be accepted until the position is filled. Application materials should include a letter of interest addressing the key requirements and responsibilities of the position and a resume.

The Pennsylvania State University is committed to and accountable for advancing diversity, equity, inclusion, and sustainability in all of its forms. We embrace individual uniqueness, foster a culture of inclusion that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity in society and nature, and engage all individuals to help them thrive. We value inclusion as a core strength and an essential element of our public service mission.

The salary range for this position, including all possible grades, is $38,300.00 - $55,500.00.

Salary Structure (https://hr.psu.edu/current-employee/compensation/staff-salary-grades-and...) - additional information on Penn State's job and salary structure.

CAMPUS SECURITY CRIME STATISTICS:

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here (https://police.psu.edu/annual-security-reports).

Employment with the University will require successful completion of background check(s) in accordance with University policies.

EEO IS THE LAW

Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

Additional links: Federal Contractors Labor Law Poster, PA State Labor Law Poster, Affirmative Action, Penn State Policies, Copyright Information

Hotlines

Carlisle, PA