Assistant Registrar for Academic Records & Systems

cuw; Wisconsin; On-site; USD 52,000 - 70,000; Full time

Job summary

Concordia University Wisconsin Ann Arbor seeks an Assistant Registrar to coordinate and administer academic records, registration and related processes. This role ensures data integrity, confidentiality, and policy compliance across departments.

The position supports catalog updates, grade posting, enrollment alerts, and timely communications to students and faculty, requiring collaboration in a fast-paced environment with occasional evenings and weekends.

Qualifications

• Bachelor’s degree required; two years in higher education recommended.
• Familiarity with Banner or similar integrated administrative database.
• Ability to learn new software systems and train others.

Responsibilities

• Coordinate and administer academic records, registration, and academic processes.
• Manage Acadeum course-sharing administration and course offerings postings.
• Oversee catalog management and staff/faculty training on updates.
• Handle grade posting, end-of-term processing, and student status changes.
• Develop and distribute communications about deadlines, requirements and policy changes.

Skills

Written communication

Oral communication

FERPA compliance

Team collaboration

Training others

Education

Bachelor’s degree

Tools

Banner/academic DB

Job description

Concordia is a Lutheran higher education community committed to helping students develop in mind, body, and spirit for service to Christ in the Church and in the world.

Position Summary

The Concordia University Wisconsin Ann Arbor Assistant Registrar works to ensure the efficient and effective operation of the Registrar's Office by coordinating and administering key academic records, registration, systems and academic processes. This position is responsible for ensuring the accuracy, integrity and confidentiality of academic information and records. The Assistant Registrar works collaboratively across departments to implement and maintain effective processes, monitor academic systems and workflows, resolve issues and ensure compliance with institution policies.

Job Duties & Responsibilities

The primary responsibilities of the Assistant Registrar for Academic Records & Systems at Concordia University Wisconsin Ann Arbor include, but are not limited to:

• Manage processes related to Acadeum course-sharing platform, including consortium agreement administration, maintenance and posting of course offerings and coordination of student registration requests.
• Oversee academic catalog management, including catalog updates, maintenance and related training for faculty and staff.
• Responsible for grade posting and end of term processing, including student type updates and academic standing processes.
• Coordinate the setup, monitoring and processing of Enrollment Agreement alerts and student drops.
• Develop and distribute timely email communications to students and faculty regarding academic deadlines, processes, requirements and policy and procedural changes.
• Comply with all procedures, guidelines and laws/regulations, including but not limited to those related to document retention and destructions, FERPA and confidentiality.
• Other related duties as assigned.

Knowledge, Skills, & Abilities

• Familiarity with Banner or other integrated administrative database.
• Ability to learn new software systems, to pull information out of the systems, and to train others in the use of new technology.
• Able to work collaboratively in a fast-paced environment while handling multiple projects and deadlines.
• Excellent communication skills - written and oral.
• Able to work some evenings and weekends.
• Commitment to Lutheran higher education.
• Supportive of the mission and values of Concordia University Wisconsin/Ann Arbor and the Lutheran Church Missouri Synod (LCMS)

Education & Experience

A bachelor's degree is required, with at least two years of experience in higher education highly recommended.

Compensation & Benefits

This is a full-time, exempt (salary) position. The starting wage is dependent upon individual qualifications and experience. Concordia University benefit options include, but are not limited to the following:

• Health, Dental and Vision Insurance
• Personal Spending Account, Flexible Spending Account, and/or Health Savings Account
• Disability and Survivor Plan
• Retirement Pension Plan
• Retirement 403(b) Savings Plan
• Basic Life and Supplemental Life Insurance
• Accidental Death and Dismemberment Coverage
• Critical Illness and Accident Insurance
• Tuition waiver benefits (available for employees and their qualified dependents)

Equal Opportunity Employer

It is the policy of CU to provide equal opportunity to all employees and applicants for employment in accordance with all applicable federal, state, and local laws.

The University will not discriminate against or harass any employee or applicant for employment because of race, color, sex, pregnancy, national origin (including ancestry), citizenship status, physical or mental disability, age, marital status, gender, veteran or military status, predisposing genetic characteristics, domestic violence victim status, or any other characteristic protected by federal, state or local laws.

However, CU is an institution of the LCMS and, to the extent allowed by law, CU reserves the right to give preference in employment based on religion. In addition, preference in holding certain employment positions is given to ordained or commissioned ministers of the LCMS. Based on a religious tenet, CU recognizes only male, LCMS ordained Ministers of the Gospel, but recognizes both male and female LCMS Commissioned Ministers of the Gospel.

The Human Resources Department has been appointed to manage the equal employment opportunity program, including all equal employment opportunity activities, as required by federal, state and local agencies. If any employee or applicant for employment believes this policy has been violated, he/she must contact the Director of Human Resources.

Concordia University is a HLC accredited, co-educational, liberal arts school offering more than 72 undergraduate majors, over 35 master's degree programs, and 5 doctoral programs. There are also a variety of accelerated evening and e-learning programs.