Assistant Registrar – DARS and Degree Auditing (MSUAASF Range C)

Minnesota State Colleges and Universities; Winona (MN); On-site; USD 48,000 - 93,000; Full time

Benefits offered by this job

Tuition waiver

Paid holidays

Pension plan

Job summary

Winona State University, part of Minnesota State Colleges and Universities, seeks an Assistant Registrar for DARS and Degree Auditing. The role focuses on ISRS graduation processing, degree audits, and advising support to ensure all degree requirements are met.

The position emphasizes maintaining degree mapping, updating student records, and coordinating with departments for accurate enrollment services. It is a full-time on-site role in Winona, MN.

Qualifications

• Bachelor’s degree required.
• Two years of post-secondary enrollment services experience.
• Familiarity with student information systems preferred.

Responsibilities

• Review graduation requirements and certify degrees in ISRS.
• Define and test degree audits in uAchieve.
• Maintain program roadmaps and major maps with advisors.
• Update student records and handle exceptions.
• Assist with commencement planning and communications.

Skills

Two years of professional experience

Bachelor’s Degree

Education

Bachelor’s Degree

Tools

ISRS Graduation Database

uAchieve

Job description

All Job Postings will close at 12:01 a.m. CT on the specified Closing Date (if designated).

Working Title: Assistant Registrar – DARS and Degree Auditing (MSUAASF Range C)

Institution: Winona State University

Classification Title: MSUAASF Range C

Bargaining Unit / Union: 211: Minnesota State University Association of Administrative Service Faculty

City: Winona

FLSA: Non Job Exempt

Full Time / Part Time: Full time

Employment Condition: Unclassified - Unlimited Academic

Salary Range: $47,607.00 - $93,342.00

Job Description

1. Graduation Application Review & Communication.

Maintain up-to-date working knowledge of the Minnesota State Integrated Statewide Record System (ISRS) graduation database modules, (i.e., Grad App Tracking, Student Degree, and Degree Posting modules). Perform student graduation pre-checks including provisional honors, departmental major and minor requirements, college requirements, Minnesota State and WSU degree requirements, and all prior or current General Education Program requirements. Perform student graduation degree audits and final checks to certify that the student has successfully completed all graduation requirements to ensure integrity of the institution. Officially certify and posts students’ degrees (including majors and minors), and certificates to the Minnesota State ISRS student record system. Communicate with students and their advisor(s) when the student does not meet the graduation pre-checks or when the student does not complete their graduation requirements. Assist the Academic Affairs office, college deans, academic departments, and advisors to resolve graduation issues for students.

2. Degree Audit Reporting System (uAchieve) Administrator.

Serve as University expert responsible for knowing and encoding all Minnesota State and University degree requirements and associated academic policy into uAchieve. Perform extensive testing of each degree/program audit and other components of uAchieve to ensure accuracy. Stay up to date in the development and enhancement of uAchieve and transfer methods, regulations, and policies by attending uAchieve conferences and Minnesota State webinars. Work with IPAR and other academic departments to coordinate and produce reports associated with uAchieve data. Help define the term-by-term academic plans and assist the university in providing aggregate data needed to determine course demand analysis and scheduling.

3. Managing uAchieve Audit, Graduation Planner and Major Mapping

Responsible for knowing and encoding all uAchieve related systems. Will work closely with academic departments, and academic advisors to prepare program roadmaps/major mapping. Ensure consistency among primary communication sources regarding program availability and degree requirements (i.e. uAchieve, online catalog, major maps). Responsible for implementing and maintaining major maps and programming degree mapping tool. Communicate with students, faculty, and staff to support the interactive experience for those who use the product online. Train students, counselors, advisors, and other support staff on how to request and read a degree audit and the graduation planner.

4. Update Student Record.

Evaluate course exceptions to ensure exceptions comply with university policy and Minnesota State policy. Process course substitutions and exceptions in student record in uAchieve. Update student record with transfer coursework and evaluate record for repeats. Review transfer GPA between uAchieve and student record and resolve any issues if discrepancy. Communicate with advisors, department chairs, and college deans to discuss possible solutions to issues in student record.

5. Commencement Planning.

Assist in preparation of student lists for commencement and in determination of split of colleges for ceremonies. Prepare communications regarding commencement ceremony. Oversee commencement planning with administrative assistant and student staff. Respond to student and parent inquiries regarding commencement participation.

6. Perform other duties as assigned

to ensure the smooth functioning of the department and maintain the reputation of Winona State University. Including but not limited to participating on committees and work groups and participating in professional development opportunities. This position also includes a rotation at the front Warrior Hub Enrollment Services desk to serve students, faculty, staff, and the public face to face.

Salary Range: $47,607 - $93,342; Commensurate with qualifications and experience

Minimum Qualifications

• Bachelor’s Degree
• Two (2) years of professional experience in a post-secondary student enrollment services environment.

Preferred Qualification

• Demonstrated experience and knowledge of student information systems.
• Strong analytical and problem-solving skills with demonstrated competence in the use of logic.
• Excellent verbal and written communication skills.
• Proficient with standard word processing, spreadsheet, and data base application software.
• Demonstrated ability to execute detailed and complex projects with minimal supervision.
• Strong organizational skills with attention to detail.
• General knowledge of university curriculum and academic policies and procedures.
• General knowledge of data privacy laws.
• Demonstrated ability to collaborate with university personnel.
• Demonstrated ability to interact with multiple and diverse groups of people.
• Demonstrated good work ethic.

Other Requirements

Thesuccessfulcandidatemustbeabletolawfullyaccept employmentintheUnitedStatesby the day employment begins. The University regrets that we are unable to offer H1-B sponsorship at this time

A complete online application will include the following:

• A cover letter that addresses the qualifications listed previously
• Current Curriculum Vitae / Resume
• Transcripts (undergraduate and graduate)
• A list of professional references with contact information

Posting Information:

Application Deadline: Review begins May 20, 2026

Appointment Date: As Soon As Possible

Primary Location: Winona, MN

Type of Appointment: Probationary

Telework (Yes/No) No

About Winona State University

Founded in 1858, Winona State University is a regional public university and the oldest member of the Minnesota State system. Offering more than 200 majors and programs, Winona State has the #1 Student Success Rate in the Minnesota State System with 96.97 percent of WSU graduates being hired in a field related to their degree. U.S. News recognized Winona State as having top-ranking undergraduate programs in nursing, engineering, psychology, business, and computer science. With campuses in both Winona and Rochester, Winona State offers the best of both worlds. Widely known for its stunning natural setting, the Winona campus is nestled between picturesque bluffs and the Mississippi River - meaning rock climbing, paddle-boarding, hiking, and kayaking are within a mile of campus. WSU’s Rochester campus is located in Minnesota’s third largest city - a dynamic hub for industry, arts, and culture, and consistently ranked as one of the best places to live in the U.S. Winona State University’s mission is to enhance the intellectual, social, cultural and economic vitality of the people and communities we serve: a community of learners improving our world. For more information, visit winona.edu.

Employment for this position is covered by the collective bargaining agreement for Minnesota State University Association of Administrative & Service Faculty (ASF) which can be found at https://www.minnstate.edu/system/working/relations.html

Notice:

In accordance with Minnesota State policy, employees driving on university business who use a rental or state vehicle shall be required to conform to Minnesota State’s vehicle use criteria and consent to a motor vehicle records check. The Winona State University Annual Security and Fire Safety Report is available for your review. This report is required by federal law and contains policy statements and crime statistics for the University. The policy statements address the school’s policies, procedures, and programs concerning safety and security. Three years’ worth of statistics are included for certain types of crimes that were reported to have occurred on-campus, or in other University affiliated locations. This report is available online at https://www.winona.edu/about/safety-security/. You may also request a paper copy from University Security by emailing [e-mail].

Winona State University is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

The University provides reasonable accommodations to qualified individuals with disabilities upon request.

A member of the Minnesota State Colleges and Universities System. A community of learners improving our world!

Benefits Information:

At Minnesota State, we have a GREAT BENEFITS PACKAGE! Our generous benefits include 11 paid Holidays, Vacation Time, Sick Time, six weeks of Paid Parental Leave, low cost medical and dental insurance with low deductibles ($250 - $1500), a Pension Plan, 457(b) and 403(b) retirement plans and other retirement investment options, pre-tax medical and dental expense (with roll-over option) and dependent care accounts, employer paid life insurance, short and long term disability, as well as professional development and a tuition waiver program for employees and their dependents, etc. We promote the health and well-being of our employees and take work/life balance seriously.

Desired Start Date:

06-15-2026

Position End Date:

Open Date:

04-14-2026

Close Date:

05-21-2026