Assistant Registrar, Athletic Evaluation

California State University, Long Beach; Long Beach (CA); On-site; USD 75,000 - 76,000; Full time

Benefits offered by this job

Paid Time Off

Health Coverage

Retirement Plans

Educational Benefits

Job summary

California State University, Long Beach (CSULB) Assistant Registrar, Athletic Evaluation, oversees daily processing of student-athlete academic records, admissions eligibility, and compliance. Serves as the campus expert on NCAA and Big West rules, ensuring compliance and reporting concerns to the CSULB Athletics Compliance Officer.

The role emphasizes equitable, inclusive service and a student-centered, equity-minded approach in all communications.

Qualifications

• Equivalent to a bachelor’s degree with upper or graduate coursework.
• Three years of professional experience in one of the student services program areas.
• Expert knowledge of NCAA and Big West conference eligibility rules.

Responsibilities

• Oversee day-to-day processing of student-athlete academic records and eligibility.
• Serve as Enrollment Services contact and campus expert on NCAA/Big West eligibility.
• Supervise staff and oversee Athletics module student information systems.

Skills

Admissions policy

NCAA rules

Staff supervision

Analytical skills

Communication

Education

Bachelor's degree

Tools

MS Word

PowerPoint

Excel

Camtasia Studio

Visio

ServiceNow

Job description

Assistant Registrar, Athletic Evaluation

Job No: 562419

Work Type: Staff

Location: Southern California: Long Beach

Categories: Bargaining Unit: Unit 4 - APC - AcademicProfessionals of California, Appointment Type: Temporary, TimeBasis: Full Time

Join the vibrant community at California State University, LongBeach (CSULB)!

Located just three miles from the Pacific Ocean, CSULB offers aninspiring workplace and an exceptional Southern Californialifestyle. Our 322-acre campus-one of the largest in the CSUsystem-serves more than 42,000 students and is known for itscommitment to student success, innovation, and impactful academicand research initiatives.

As a member of the CSULB community, you'll experience a dynamicenvironment filled with cultural landmarks, collaborative energy,and opportunities to make a meaningful difference.

Work-life balance thrives here. Long Beach blends coastalrelaxation with urban vibrancy, offering miles of beaches,year-round sunshine, a thriving arts and food scene, and convenientaccess to both Los Angeles and Orange County. It's an ideal placeto grow your career while enjoying everything Southern Californiahas to offer.

Join the California State University (CSU) and explore careeropportunities that advance student success and strengthenCalifornia's future-offering competitive compensation,comprehensive benefits, and professional growth.

Job Summary

As the Assistant Registrar, Athletic Evaluation for StudentRecords, this position is responsible for the day to dayadministrative oversight of processing of student-athlete academicrecords, including but not limited to admissions, competitioneligibility, compliance monitoring, and progress to degree. Theyserve as the primary Enrollment Services contact and the campussubject matter expert on NCAA, Big West Conference, and other NCAAconference eligibility criteria and rules, ensures compliance andreports any concerns or violations to the campus NCAA ComplianceOfficer in CSULB Athletics.

Furthermore, the incumbent provides services that are equitable,inclusive, and culturally sensitive to enhance the quality ofcampus life. This position uses a student-centered andequity-minded approach in all communication and serviceefforts.

Key Responsibilities

• Day to day administrative oversight of processing ofstudent-athlete academic records, including but not limited toadmissions, competition eligibility, compliance monitoring, andprogress to degree. Serves as primary Enrollment Services contactand campus subject matter expert on NCAA, Big West Conference, andother NCAA conference eligibility criteria and rules, ensurescompliance and reports any concerns or violations to campus NCAACompliance Officer in CSULB Athletics.
• Maintenance, implementation, configuration, updating, testing,and overall support of Athletics module student informationsystems.
• Plans, organizes, and manages the work of the (2) Evaluator Istaff assigned to the student-athlete admissions and eligibilitysupport functions, including oversight of Club Sports eligibilityprocessing.

Department

Enrollment Services

Time Base

1.0 time-base, 40 hours per week.

Duration of Appointment

This is a temporary position for one year with no permanent statusgranted. Temporary assignments may expire prior to the endingdate.

Classification

Student Services Professional III

Compensation

Salary placement is determined by the education, experience, andqualifications the candidate brings to the position, internalequity, and the hiring department's fiscal resources.

• Hiring Range: The hiring range for this position is $5,675 -$6,195 per month commensurate with candidate's education,experience, skills, and training.
• CSU Classification Salary Range: The CSU Classification SalaryRange for this position is $5,540- $7,893 per month.

Benefits

At California State University (CSU), we prioritize the health,growth, and success of our employees. Our benefits program reflectsour commitment to your overall well-being.

To be eligible for full benefits, employees must be appointed atleast half-time (.50 FTE) with an appointment lasting more than sixmonths and one day. Benefits eligibility and offerings may varybased on appointment type, classification, and applicablecollective bargaining agreement. Eligible employees may have accessto a comprehensive benefits package that can include:

• Paid Time Off: Up to 24 vacation days per year(based on employee group and/or length of service), 14 paidholidays, and 12 sick days annually with unlimited accrual.
• Health Coverage: A variety of medical, dental,and vision plans.
• Retirement Plans: Participation in the CalPERSdefined benefit plan, along with voluntary savings options such as403(b), 401(k), and 457 plans.
• Educational Benefits: Tuition fee waiverprograms for eligible employees; dependent eligibility varies byemployee group and bargaining unit.
• Employee Assistance Program (EAP):Confidential counseling and support services for employees andtheir families.
• Additional Benefits: Wellness programs,professional development opportunities, and insurance optionsincluding life, disability, and pet insurance.

Candidates are encouraged to review the appropriate CSU Employee Benefits Summary for details specific to theirposition. Additionally, the CSU Total Compensation Calculator is available to helpprospective employees understand the full value of the CSU benefitspackage and how it complements base salary.

Knowledge, Skills, and Abilities

Expert knowledge of admissions policies and procedures in thecontext of the student-athlete population. Expert knowledge ofrules and regulations promulgated by both the NCAA and Big Westconference regarding the eligibility of student-athletes topractice and compete. Demonstrated ability to superviseeffectively, train, and manage staff. Demonstrated ability to workunder pressure, balancing multiple priorities and deadlines.Knowledge of student information systems and academic advisingand/or student records. Excellent analytical skills and experiencetroubleshooting and resolving complex system-related issues.Demonstrated ability to analyze and evaluate situations and data,make accurate recommendations on appropriate course of action,leading to the development, implementation, and/or improvement ofadministrative policies, procedures, practices, and/or programs.Demonstrated ability to interpret and apply academic andadministrative policies and procedures.

Demonstrated ability to organize and plan multiple priorities andto carry out assignments without detailed instructions. Functionalunderstanding of database structures, information systems,cloud-based systems and data extraction. Knowledge of and abilityto use: MS Word, MS PowerPoint, MS Excel, Camtasia Studio, Visio,Service Now software. Ability to analyze user needs and translateinto appropriate complex rules in support of business processes.Able to learn new systems and feature updates quickly and translateto communications, tutorials, and documents that are applicable andeasy to understand for campus users, especially advising andsupport staff Excellent communication skills, both verbal andwritten. Demonstrated ability to create and deliver effectivesoftware and program documentation, communication, and trainingmaterials, both online and in person.

Communicates with the University community in a civil manner.Demonstrated ability to communicate and to establish and maintainsuccessful working relationships with Enrollment Servicesleadership, peers, faculty and students within a diverse campuscommunity. Demonstrated ability to establish and maintain effectiveworking relationships within and outside the Beach. Community andservice as a liaison to Department of Athletics. Ability to makeindependent decisions and exercise sound judgment. Maintains a safework environment. Treats all customers (students, faculty and staffcolleagues) with dignity and respect, empathy, fairness andprofessionalism, consistent with the university mission, values andstrategic vision. Ensures operational integrity and continuity bymaintaining detailed descriptions of responsibilities, ranging fromdaily tasks to strategic activities and outcomes, and makesthemavailable to supervisor.

Ability to communicate with an ethnically and culturally diversecampus community. Ability to follow all university policies,procedures, and guidelines including but not limited to safety,civility, information security, and non-discrimination policies andprocedures. Ability to contribute to a positive universityexperience for each and every student and assist in achieving theuniversity's commitment to a "vision of excellence".

Education and Experience

Equivalent to a bachelor's degree with upper or graduate courseworkin counseling and guidance, human relations, or related fields andthree years of professional experience in one of the studentservices program areas required.

Physical Summary

Sedentary work - Involves mainly sitting. Walkingand standing are minimal. Lifting is limited to lightweight objects(10 pounds or less).

Additional Information

CSULB is not a sponsoring agency for staff and management positions(i.e. H