Assistant Registrar

Transylvania University; Lexington (KY); On-site; USD 42,000 - 52,000; Full time

Job summary

Transylvania University is seeking an Assistant Registrar to support academic information management and student records with accuracy and discretion.

The role requires a Bachelor's degree and at least two years of related experience, plus strong communication and customer service skills. Office suite proficiency is essential, and Google Suite experience is preferred. This on-site position is based in Lexington, Kentucky.

Qualifications

• Bachelor’s degree required.
• At least two years of relevant work experience.
• Strong proficiency in Microsoft Office; Google Suite preferred.
• Exceptional verbal and written communication skills.
• Ability to provide excellent customer service to students, faculty and staff.

Responsibilities

• Maintain and update the University’s academic information, including programs, degree audits, substitutions, etc.
• Process requests from students and faculty (advisor changes, major/minor changes, grade change forms, withdrawals, etc.).
• Make updates to the University catalog.
• Respond to internal data, reports and records requests.
• Ensure compliance with FERPA and applicable laws and university policies.
• Maintain office supplies and equipment.

Skills

Communication skills

Verbal communication

Written communication

Customer service

Education

Bachelor's degree

Tools

Microsoft Office

Google Suite

Job description

Assistant Registrar

Founded in 1780, Transylvania University is one of the nation’s oldest institutions, but don’t let our age fool you. Ranked in the Top 100 Best Liberal Arts colleges for 2025 by Niche, we’re a vibrant, forward-thinking campus in the heart of Lexington, Kentucky full of curious minds, creative energy, and people who genuinely love what they do. We are mentors, innovators and community builders who help shape the next generation of thinkers, creators and leaders.

At Transylvania, we believe our people are our greatest strength. We seek enthusiasm, initiative, and a commitment to excellence to helping create a campus environment where students, faculty and staff thrive. As a member of our community, you’ll work alongside dedicated colleagues who value collaboration, innovative thinking and shared success. We invite applications for this opportunity to not only belong but belong to Team Transy!

What you’ll do:

• Maintain and update the University’s academic information, such as details about academic programs, degree audits, program substitutions, etc.
• Process requests from students and faculty such as advisor changes, major/minor changes, grade change forms, withdrawals, etc.
• Make updates to the University catalog.
• Respond to internal requests for data, reports, and records.
• Ensure compliance with the Family Education Rights and Privacy Act (FERPA) as well as with federal and state laws and University policies.
• Maintain office supplies and equipment.

What you bring:

• Bachelor’s degree.
• At least two years of relevant work experience.
• Strong proficiency in Microsoft Office. Preferred experience with Google suite.
• Exceptional verbal and written communication skills.
• Ability to provide excellent customer service to students, faculty, and staff across campus.

Why you’ll love belonging here:

• A campus that feels alive, where every day brings new faces, new ideas, and the kind of energy that makes work feel meaningful.
• A community that cares, with colleagues who celebrate wins, support challenges and make you feel part of something bigger.
• A space to grow and shine, with professional development, leadership opportunities and a culture that encourages to bring your best ideas forward.
• A setting that’s hard to beat, right in the heart of Lexington, Transylvania is walkable, welcoming and full of charm and history.

Applicants who are selected as final possible candidates must be able to pass a criminal background check.

An Equal Opportunity Employer M/F/D/V