Assistant Pursuits Manager

Mace; Houston (TX); Hybrid; USD 60,000 - 90,000; Full time

Benefits offered by this job

Hybrid working options

Job summary

Mace in Houston is seeking a Proposal Coordinator to support bid processes, drafting responses, and coordinating activities across technical, commercial and marketing teams. You will translate win strategies into client-ready documents while managing deadlines in a fast-paced environment.

The role requires precise editing, strong project coordination, and collaborative engagement with diverse stakeholders. We offer hybrid working options and flexible arrangements where suitable to deliver

Qualifications

• Experience coordinating projects with multiple priorities in fast-paced environments.
• Excellent written English, editing and proofreading content for accuracy and quality.
• Proven ability to work effectively with cross-functional teams including technical, business, marketing and suppliers.
• Strong interpersonal, influencing and stakeholder management skills.

Responsibilities

• Coordinate proposal program and meetings, tracking progress and deadlines.
• Review tender documentation to align with priorities and branding.
• Draft, edit and format responses to ensure compliant, compelling content.
• Lead on content creation and dissemination to clients and internal teams.

Skills

Project coordination

Deadline-driven

Cross-functional collaboration

Editing / proofreading

Stakeholder management

Attention to detail

Education

Bachelor's degree in Business/Marketing/Communications/PM

Tools

Microsoft Office

Teams

SharePoint

Word

Excel

PowerPoint

Mural

Job description

At Mace, our purpose is to redefine the boundaries of ambition. We believe in creating places that are responsible, bringing transformative impact to our people, communities and societies across the globe. To learn more about our purpose, culture and priorities, visit our strategy site.

Within our business we harness our unique combination of leading‑edge practical expertise and project delivery consultancy to unlock the potential in every project.

The Project:

Supports the business by planning and managing the proposal process and delivering responses in line with the Mace’s brand, position and processes. Aids the Sales/Account/Opportunity leadership in translating win strategies and business objectives into smart, compelling, consistent, customer‑focused, error‑free documents and presentations, project‑managing activity through bid plans and escalating risks where required. Lead on coordinating meetings, sign‑offs, collation of corporate information for proposals and administration tasks within Mace processes.

Our values shape the way we consult, and define the people we want to join us on our journey:

• Safety first - Going home safe and well
• Client focus – Deliver on our promise
• Integrity – Always do the right thing
• Create opportunity – For our people to excel

You’ll Be Responsible For

• Supports workshops and research tasks to analyze client goals, drivers and ambitions, client technical and commercial targets, market and competition, aligned to Mace governance (e.g. Go No‑Go, Golden Rules Review etc).
• Analyzes tender documentation to review and support relevant priorities.
• Undertakes detailed client/project/scope/stakeholder/competitor research to better understand opportunities.
• Follows Mace processes to deliver a high quality, client‑focused proposal, supporting best practice.
• Project/proposal coordination – analyzes documents to define client requirements, deliverables, set deadlines and owners – the proposal plan.
• Supports the proposal program, highlighting interdependencies and monitoring/reporting on progress.
• Coordinates internal and external progress meetings – kick‑off/regular progress meetings, supporting proposal team through all meetings.
• Appropriate dissemination, communication of client responses to questions and facilitation of appropriate action in response.
• Gather and issue any questions required to the client.
• Aids the drafting of standard content /CVs/project profiles – closing gaps where possible by interviewing/questioning relevant parts of the business.
• Proof/copy edit responses to ensure compliant, compelling, benefits‑driven copy.
• Ensures all required reviews and adjudication/sign‑offs are achieved in line with Mace governance.
• Coordinate the creation of additional supporting content – printed models/video/large‑format printing/presentations.
• Captures all new content within Mace’s internal library.
• Facilitates, records and shares lessons learnt/best practice.
• Supports improvement activities and projects which may be focused on improving work‑winning team performance, or competence and capability of the Mace business.
• Works collaboratively towards the common goal of net zero carbon transition, and share responsibility for the proactive identification and management of the associated carbon emissions and reductions during the delivery of work.

You’ll need to have

• Demonstrable experience coordinating projects and managing multiple priorities within fast‑paced, deadline‑driven environments.
• Excellent written English skills, including editing and proofreading content for grammar, spelling, punctuation and quality.
• Proven ability to work effectively with cross‑functional teams, including technical specialists, business stakeholders, marketing teams and external suppliers.
• Strong interpersonal, influencing and stakeholder management skills, with the confidence to communicate effectively at all levels.
• Proficient in Microsoft Office applications, including Teams, SharePoint, Word, Excel and PowerPoint; familiarity with Mural is advantageous.
• Good understanding of professional services and/or the construction, property or built environment sector.
• Ability to build and maintain strong working relationships while delivering a high standard of internal stakeholder support and customer service.
• Highly organized, proactive and detail‑oriented, with the ability to maintain accuracy and quality under tight deadlines.
• Sound judgment and problem‑solving skills, with the ability to identify practical solutions where guidance may not be readily available.
• Flexible and adaptable approach, with the ability to manage changing priorities and competing demands effectively.
• Demonstrates a professional, collaborative and service‑oriented mindset, acting as a positive representative of the business and its values.
• Degree in Business, Marketing, Communications, Project Management or a related discipline (or equivalent).

Mace is an inclusive employer and welcomes interest from a diverse range of candidates. Even if you feel you do not fulfil all of the criteria, please apply as you may still be the best candidate for this role or another role within our organization.
We are also open to discussing part time, flexible, and hybrid working options if suitable with‑in the role.