Assistant Property Manager - Property Management Division

Berman; Orlando (FL); On-site; USD 60,000 - 80,000; Full time

Job summary

Join a leading company in property management as an Assistant Property Manager in Orlando. You will assist in managing property operations and tenant relations while ensuring financial responsibilities are met. Ideal candidates should have commercial property management experience and excellent communication skills.

Qualifications

• 3 years of experience in commercial property management.
• Knowledge of tenant relations and lease administration.
• Proficient in financial reporting and budget preparation.

Responsibilities

• Assist property managers with operational duties and financial reporting.
• Ensure properties are maintained and meet compliance requirements.
• Handle tenant requests and ensure effective communication.

Skills

Communication

Financial Accounting

Problem Solving

Lease Administration

Education

Bachelor's Degree preferred

Commercial Management Experience

Tools

Microsoft Office

Nexus

MRI Software

Job description

Assistant Property Manager - Property Management Division

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Assistant Property Manager - Property Management Division

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This range is provided by Berman. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$60,000.00/yr - $80,000.00/yr

Assistant Property Manager

FLSA Status: Salary; Exempt Full Time

Salary Range: $60,000 to $80,000 per year

Reports To: Property Manager

Berman is a leader in property management and facility services. If you’re the kind of person who cares about growing your career and providing the highest level of quality services to the client properties that we work on, then you’re exactly the kind of person we’re looking for.

GENERAL RESPONSIBILTIES

Responsibilities

Fundamentally responsible to assist the property managers with the overall property management duties to include financial responsibilities. Duties and Responsibilities include but are not limited to the following:

Property Operations

• Ensure properties are maintained in good operational condition
• Work with site management team to ensure systems are properly maintained and tenant’s needs are addressed in a timely manner
• Oversee property related service contracts and building staff (landscaping, janitorial, site management)
• Maximize the value of the assigned properties by finding methods to reduce costs and increase efficiencies of building systems and services
• Responsible for ensuring that property specific compliance requirements are completed including requirements of ground lessors, third party lenders and bondholders, as well as any other investor
  
  

Requirements

• Tenant & Customer Relations
• Assist as a point of contact for tenants from lease execution to lease expiration
• Provide new tenant orientation and ongoing enforcement of lease terms
• Establish appropriate communication within tenant organizations to address administrative, leasing, and financial matters
• Manage tenant interface platform
  
  

Financial Reporting

• Assist in preparing property budgets and work with senior management to reforecast R&M and capital expenses as necessary
• Assist in coding AP in Nexus platform
• Assist with providing monthly reporting to senior management regarding building operations and financial activity
• Assist in completing annual property expense estimates and reconciliation process for assigned properties
• Ensure utilities are billed back to the tenants as required
  
  

Risk Management

• Ensure tenant and emergency contact lists are current for assigned properties
• Ensure the emergency response plan is updated and posted at assigned properties
  
  

Administrative

• Assist with tenant requests and follow up
• Facilitate effective communication skills and direction
• Ensure documents are properly maintained on the Shared Drive
• Ensure all tenant and vendor COI’s are up to date for assigned properties
• Assist manager with monthly property inspection and reports
• Complete tenant move-in and move-out documentation
• Coordinate tenant related services with site management team
• Assist with card access requests
  
  

POA Responsibility

• Schedule & coordinate Board Meetings, ARC Meetings, Annual Meetings & Elections
• Assist with the Meeting Agendas for each
• Ensure signage and buildings are in compliance with the POA Declarations/Rules & Regulations
• Send compliance notices as necessary
• Assist in annual dues collections
  
  

*Send collection notices as necessary

• Attend all meetings and take meeting minutes
  
  

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education/Experience

Three (3) years of commercial/industrial/retail management experience is preferred. MUST HAVE COMMERCIAL EXPERIENCE!

Computer Skills

• Proficient in Microsoft Office Working, Excel, knowledge of MRI and Nexus
• Experience in managing building systems – BAS, Security, Access Controls
  
  

Skills Required

• Excellent written and verbal communication skills
• Some financial/accounting skills
• Strong lease administration knowledge/experience inclusive of commercial leases preferred
• Ability to adapt to changing priorities
• Some analytical and effective problem solving skills
• Ability to work independently and effectively manage multiple tasks
  
  

WORKING CONDITIONS

The position will work in a general office setting and may require local market travel up to 30% of the time based on organizational/business needs.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Sales and Management

• Industries

  Facilities Services

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