Assistant Property Manager: Multi-Property Ops & Support

Apply Minds Limited; Charlotte (NC); On-site; USD 42,000 - 56,000; Full time

Job summary

Apply Minds Limited in Charlotte, NC is seeking an organized Assistant Property Manager to support two Property Managers and oversee day-to-day property administration.

The role requires proactive, detail-oriented individuals who can handle multiple priorities and communicate professionally with tenants and vendors. Previous PM experience is preferred, with the ability to work independently while supporting a team.

Qualifications

• Previous experience in property management or a closely related role.
• Strong knowledge of day-to-day property management processes.
• Experience coordinating with tenants, vendors and contractors.
• Excellent organisational and administrative skills.
• Ability to manage multiple tasks and priorities.
• Proactive problem-solving approach.
• Ability to work independently while supporting a wider team.

Responsibilities

• Provide day-to-day administrative and operational support to two Property Managers
• Assist with the management and administration of property portfolios
• Support tenant communication and relationship management
• Assist with lease enforcement and accounts receivable matters
• Respond to and coordinate tenant maintenance requests
• Coordinate with service vendors and contractors
• Manage maintenance requests and follow up with vendors to ensure work is completed
• Maintain accurate property records, documentation and information
• Assist with invoices, accounts payable and other property-related financial administration
• Follow up on outstanding tasks and ensure deadlines are met
• Communicate with tenants, vendors and other relevant parties in a professional manner
• Manage multiple properties, tasks and priorities effectively
• Provide general administrative support to the Property Managers
• Carry out other duties associated with the Assistant Property Manager role as required

Skills

Property management

Tenant relations

Organisational skills

Communication skills

Time management

Tools

MRI

Jones COI

MaintainX

AvidXchange

Job description

Apply Minds Limited in Charlotte, NC is seeking an organized Assistant Property Manager to support two Property Managers and oversee day-to-day property administration.

The role requires proactive, detail-oriented individuals who can handle multiple priorities and communicate professionally with tenants and vendors. Previous PM experience is preferred, with the ability to work independently while supporting a team.