Assistant Property Manager (CRE)

International Civil Service Commission (ICSC); New York (NY); On-site; USD 60,000 - 80,000; Full time

Job summary

A leading company in property management is seeking an Assistant Property Manager (CRE) to support leasing administration, tenant coordination, and financial tasks. The ideal candidate will possess strong organizational skills and customer service aptitude, with a high school diploma required and a bachelor's degree preferred. Join a dynamic team and enjoy comprehensive benefits including health, retirement plans, and paid time off.

Benefits

Health benefits

Dental benefits

Vision benefits

Retirement benefits

Paid time off

Qualifications

• Minimum 1 year in real estate property management or related field.
• Proactive and deadline-oriented attitude.

Responsibilities

• Assist in lease administration, including abstracting leases and updating databases.
• Coordinate tenant move-ins and move-outs, including furniture logistics.
• Assist in budget preparation and financial reporting.

Skills

Customer Service

Organization Skills

Time Management

Communication Skills

Initiative

Multi-Tasking

Sense of Urgency

Education

High school diploma or GED

Bachelor's degree preferred

Tools

Microsoft Office

Job description

Job Title

Assistant Property Manager (CRE)

Job Description Summary

The Assistant Property Manager is responsible for assisting in all areas defined as a part of the Sr. Assistant Property Manager job description, as well as performing property administrator duties if there is no property administrator on the team. The role requires maintaining professionalism and fostering positive relationships with tenants and clients.

Essential Functions and Responsibilities

1. Provide administrative support, including phone support, reports, filing, and correspondence. Coordinate office supplies if no property administrator is present.
2. Assist in lease administration, including abstracting leases and updating databases.
3. Maintain orderly property files, including leases and contracts.
4. Prepare bid proposals and service contracts.
5. Obtain aging reports for management and follow up on delinquencies per policies.
6. Process invoices in accounting with proper backup and procedures.
7. Coordinate tenant move-ins and move-outs, including furniture logistics.
8. Oversee maintenance of work order and purchase order systems.
9. Develop and maintain tenant service programs, such as handbooks, newsletters, and events.
10. Update office procedures and ensure Certificates of Insurance are current.
11. Review and approve management and staff hours, expense reports, and check requests.
12. Ensure timely processing of tenant bill-backs for utilities and other charges.
13. Assist in budget preparation and financial reporting, including bank deposits.
14. Conduct property inspections with service providers and oversee contractor performance.

Key Competencies

1. Customer Service
2. Organization Skills
3. Time Management
4. Communication Skills
5. Initiative
6. Multi-Tasking
7. Sense of Urgency

Education

High school diploma or GED required; Bachelor’s degree preferred.

Experience

Minimum 1 year in real estate property management or related field.

Additional Qualifications

Proficiency in Microsoft Office; proactive and deadline-oriented attitude.

Work Environment

Professional office setting with standard office equipment; regular travel between properties in varying weather conditions.

Physical Demands

Ability to stand, walk, ascend/descend stairs, and operate office machinery; travel outdoors as needed.

EEO Statement

We provide equal employment opportunities regardless of race, color, religion, gender, age, sexual orientation, or other protected characteristics. Discrimination is not tolerated.

Other Duties

This description is not exhaustive; duties may change or be added as needed.

Cushman & Wakefield offers comprehensive benefits, including health, dental, vision, retirement, and paid time off. Compensation ranges from $36.00 to $38.46 per hour, depending on experience and location.

For accommodation requests under ADA, contact 1-888-365-5406.