Assistant Property Manager (Commercial)

BKM Management Company; Signal Hill (CA); On-site; USD 60,000 - 75,000; Full time

Benefits offered by this job

Competitive Pay + Bonus

Job summary

BKM Management Company, located in Signal Hill, seeks an Assistant Property Manager to support the Property Manager in daily operations and tenant relations. The role is 100% in-office, five days a week, and involves managing administrative tasks, vendor contracts, and financial reporting.

Ideal candidates will have 3–5 years in commercial property management, strong communication skills, and a proactive approach to using AI and modern tools to streamline processes.

Qualifications

• Bachelor’s degree in real estate or other business discipline preferred.
• 3–5 years of work experience in a property management role within commercial real estate.
• Excellent written and oral communication skills.
• Ability to speak and write diplomatically.
• Strong organizational and administrative skills with attention to detail.
• Motivated and results-driven with strong work ethic.
• Exercise discretion and independent judgement.
• Champion the use of AI and emerging technologies to improve process efficiency.

Responsibilities

• Assist the Property Manager in ensuring client facilities generate a satisfactory cash flow.
• Maintain the property in accordance with client standards and requirements.
• Assist with annual operating budgets and expense reconciliations.
• Prepare vendor contracts and cancellations; draft contracts in DocuSign when threshold exceeds $15,000.
• Manage accounts receivable, collections reporting, and tenant work orders.
• Review tasks in ASANA and maintain Critical Dates report.
• Support the property team with ad-hoc projects and receptions duties.

Skills

Communication

Organization

Discretion

AI & tech mindset

Education

Bachelor's degree in Real Estate or Business

Tools

Yardi

ASANA

DocuSign

Excel

Word

Job description

BKM Management Company is a growing firm and we are looking for driven, entrepreneurial professionals that want to grow with us and are passionate about their work. Located in our Signal Hill office, the Assistant Property Manager is responsible for assisting in all areas defined as a part of the Assistant Property Manager job description. The Assistant Property Manager should be capable of managing the property in the absence of the Property Manager. This includes being able to perform all managerial functions which are included in the Property Manager’s job description, or as directed by the Property Manager. Primary responsibilities include supporting the Property Manager in ensuring client facilities generate a satisfactory cash flow, maintaining the property in accordance with client standards and requirements, and preserving customer satisfaction.

The position is required to work 100% in-office at least 5-days a week.

Essential Functions:

Administrative Duties:

• Complete a broad variety of administrative tasks for the office
• Prepare various documents using Excel and Word
• Ensure general office organization, filing, and scanning support
• Support the property team with various ad-hoc projects
• Act as Receptionist by answering and directing phone calls
• Code and submit invoices daily through Yardi accounts payable system

Assistant Property Management Duties:

• Weekly collections follow up on delinquent accounts
• Twice per month accounts receivable and collections reporting to senior PM team and corporate team with detailed notes
• Respond to tenant work orders and ensure they are completed timely
• Complete tenant billbacks monthly and submit them to the Property Manager/Senior Property Manager for approval prior to processing them in the accounting system
• Set up job codes and input capital contracts for unit rollovers and other property management driven capital projects in Yardi
• Review and complete all assigned tasks in ASANA
• Prepare vendor contracts and cancellations
• Draft and complete contracts in DocuSign for new contracts if vendor is not a Master Vendor or if the contract amount exceeds $15,000
• Maintain “Critical Dates” report which lists all tenant anniversaries, lease expirations, options, rent increase dates, etc.
• Assist with preparation of annual operating budgets and reports for each property
• Assist with preparation of annual operating expense reconciliations

The Qualifiers:

• Bachelor’s degree in real estate or other business discipline preferred
• 3-5 years of work experience in a property management role within commercial real estate
• Excellent written and oral communication skills
• Ability to speak and write diplomatically
• Strong organizational and administrative skills with a keen attention to detail
• Motivated and results-driven with strong work ethic
• Exercise discretion and independent judgement
• Champion the use of AI and emerging technologies to improve process efficiency.

The Perks:

• Competitive Pay + Bonus