Assistant Property Manager at LBA Logistics | LBA Properties Richmond, VA

LBA Logistics | LBA Properties; Richmond (VA); On-site; USD 70,000 - 75,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401k matching

Paid holidays and vacation

Discretionary bonus

Job summary

LBA Logistics | LBA Properties in Richmond, VA, seeks an Assistant Property Manager to support a 5.1-million-square-foot portfolio across multiple markets. You will assist in budgeting, vendor management, CAM activities, and tenant relations while contributing to ESG initiatives and cost-control efforts.

The role reports to the Senior Property Manager & Regional Operations Manager and requires 2–3 years in property management, a Bachelor's degree preferred, and proficiency with Word/Excel.

Qualifications

• Bachelor's degree preferred.
• Experience in real estate property management is desirable.
• Strong customer service and organizational skills.

Responsibilities

• Coordinate building access for brokers, tenants, and vendors.
• Maintain relationships with tenants and vendors.
• Assist with site inspections, including vendor visits and lender inspections.
• On call for fire alarms and property emergencies.
• Oversee service contracts, purchase orders, and work authorizations.
• Identify ways to reduce operating expenses while improving service quality.
• Ensure code compliance and equipment maintenance for all properties.
• Participate in operations meetings and assist with move-ins/outs.
• Coordinate tenant appreciation events and ESG initiatives.
• Assist with CAM reconciliations and CAM estimates.
• Prepare license agreements, telecom agreements, notices.
• Assist in reforecasting property budgets.
• Conduct quarterly property inspections (MRI input).
• Document and process risk management insurance claims.
• Track utilities and ensure timely payment.
• Assist with tenant chargebacks and backups.
• Assist with capital project documentation in PMWEB.
• Assist with financial reporting and AP invoice reviews.
• Assist with AR functions and delinquency communications.

Skills

Customer service

Organization

Analytical skills

Multi-tasking

Communication

Word & Excel

Education

Bachelor's degree preferred

Tools

Word

Excel

Accounting platforms

Job description

Assistant Property Manager job at LBA Logistics | LBA Properties. Richmond, VA. LBA Logistics | LBA Properties is a full-service real estate investment and management company with a diverse portfolio of industrial and office properties in major markets throughout the U.S. including California, Colorado, Washington, Arizona, Texas, Illinois, and New Jersey. We are a privately held company that was founded in 1991 and are comprised of 250 team members. LBA Realty consists of several real estate investment funds and joint venture partnerships with multiple investors including sovereign wealth funds, endowments, foundations, pension funds, and high-net-worth individuals. We have an exciting opportunity for an Assistant Property Manager to join our team in the Richmond, VA office. Reporting directly to the Senior Property Manager & Regional Operations Manager, you will play a vital role in supporting the Operations Team and assisting in the management of a 5.1-million-square-foot portfolio of industrial properties. These properties are predominantly located in the greater Richmond, VA market, as well as properties in Baltimore, Maryland accommodating approximately 80 tenants.

About the role

• Coordinates building access to brokers, tenants, and vendors.
• Responsible for building and maintaining relationships with tenants and vendors.
• Assists with site inspections including vendor site visits, appraisal tours, and lender inspections.
• On call for fire alarms and other property emergencies.
• Oversee service contracts, purchase orders, and work authorizations.
• Expected to actively find ways to reduce operating expenses while striving to increase the quality of service we provide tenants.
• Responsible for ensuring code compliance and proper equipment maintenance for all properties.
• Actively participate in operations meetings.
• Assist with move-ins and move-outs.
• Coordinate tenant appreciation events and other ESG initiatives.
• Assist with CAM reconciliations & CAM Estimates.
• Prepares license agreements, telecommunication agreements, approval memos, and legal notices (such as 3-day notices)
• Assists in reforecasting of property budgets (simple, corporate allocations)
• Conduct quarterly property inspections, including MRI input.
• Documenting and processing risk management insurance claims.
• Utility tracking and processing to ensure timely payment.
• Assist with tenant chargebacks and adjustments and associated backup documentation processing.
• Assist with processing of capital project documentation in PMWEB.
• Assist with financial reporting when needed including:
  • Review and approve of property accounts payable invoices (1 st step), including utilities, and follow up on vendor payment issues as they arise
• • Assist with a variety of accounts receivable functions, such as delinquency calls and letters, payable applications, and delinquency notes
  • Assists in reviewing monthly tenant billings to ensure accuracy and be able to field tenant questions regarding
  • Verifying Monthly rental updates
• Additional duties, tasks, or responsibilities as assigned.

What we are looking for in a candidate

• Bachelor's Degree preferred.
• Real Estate License preferred.
• Minimum of 2-3 years’ experience as an Assistant Property Manager.
• Experience providing excellent internal and external customer service.
• Experience with Budgeting and CAM Reconciliation processes.
• Ability to multi-task and handle interruptions calmly and politely.
• Must be proficient with word processing & spreadsheet software (Word and Excel) and adapt to using multiple accounting, budgeting, and compliance platforms.
• Strong organizational, problem-solving and analytical skills; able to manage priorities and workflow.

Salary

The anticipated base salary range for this position is $70,000–$75,000 per year. Actual salary will depend on several factors, including, but not limited to, experience, other job-related skills and qualifications as permitted by law. Full time employees may be eligible for benefits including health insurance, dental insurance, vision insurance, life insurance, 401k matching program, Basic Life and AD&D Insurance, Voluntary Life and AD&D, Flexible Spending Accounts to help offset the cost of dependent care and/or health care expenses, paid holidays and vacation. Employees may also be eligible for a discretionary bonus depending on a number of factors, including the employee’s performance and LBA Realty’s performance on an annual basis.

OUR COMMITMENT TO AN INCLUSIVE WORKPLACE

LBA is proud to be an equal-opportunity employer and is committed to providing a workplace free from harassment and discrimination . We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, gender identity or expression, age, marital status, veteran status, disability status, pregnancy, parental status, genetic information, political affiliation, or any other status protected by the laws or regulations in the locations where we operate. Accommodations are available for applicants with disabilities.

Physical demands

The physical demands, work environment factors, and mental functions described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is required to stand; walk; sit for extended periods of time; use hands to feel, handle, or type; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; talk or hear. The employee must occasionally lift and/or move or carry up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus. Additionally, the employee may be required to drive to a property, walk on uneven ground, walk through a construction site, be exposed to dust or fumes and work around machinery or equipment.