Assistant Property Manager

Colonial Group; Westerville (OH); On-site; USD 42,000 - 54,000; Full time

Job summary

The Harbor Group Management Company is seeking an Assistant Property Manager to support the Property Manager in overseeing day-to-day financial, operational, and administrative functions at a multi-family community.

You will handle rent collection, leasing support, and financial reporting, while coordinating with maintenance and on-site staff to ensure smooth operations and excellent resident service.

Qualifications

• High School Diploma or equivalent.
• 2+ years experience in multifamily property management.
• Proficient with MS Office and property management software.
• Knowledge of G/L postings, Security Deposit Accounting, and reconciliations.

Responsibilities

• Collect and post rent, fees, and payments; manage delinquencies.
• Prepare daily deposits, reconcile bank accounts, and generate financial reports.
• Process AP and vendor invoices with proper coding and approvals.
• Assist with month-end close and GL postings.
• Assist leasing (show units, process applications, lease agreements).
• Support lease renewals and resident education on policies.
• Coordinate with maintenance for timely turns and service requests.
• Act as on-site supervisor when the Property Manager is absent.

Skills

Customer service

Communication

Organization

Multitasking

Education

High School Diploma or equivalent

Tools

Yardi

OneSite

MRI

Microsoft Office

Job description

Assistant Property Manager

Job Title: Assistant Property Manager

Division: Multifamily

Status: Non-Exempt

JOB SUMMARY:

The Assistant Property Manager supports the Property Manager in overseeing the day-to-day financial, operational, and administrative functions of a multi-family residential community. This role plays a key role in resident relations, rent collection, leasing support, financial reporting, and property operations to ensure the overall success and smooth running of the property.

ESSENTIAL DUTIES AND RESPONSIBILITIES

include the following but are not limited to the job specifications contained herein. Additional duties or job functions that can be performed safely may be required as deemed necessary by Harbor Group Management Company.

• Collect and post rent, fees, and other payments; manage delinquencies and implement collection procedures.

• Prepare daily bank deposits, reconcile bank accounts, and complete financial reporting tasks.

• Process accounts payable and vendor invoices; ensure proper coding, approvals, and reconciliation.

• Assist with month-end close-out procedures, general ledger postings, and security deposit accounting.

• Assist in leasing efforts including showing units, processing applications, and executing lease agreements.

• Support lease renewal programs and educate new and prospective residents on community policies.

• Shop competitive properties regularly to maintain market awareness.

• Respond promptly and professionally to resident complaints, service requests, and inquiries.

• Promote resident satisfaction and retention through excellent customer service and proactive communication.

• Circulate community notices and correspondence on a weekly, monthly, or as-needed basis.

• Use property management software (e.g., Yardi, OneSite, or MRI) for transaction entry, record keeping, and reporting.

• Ensure compliance with company policies, lease agreements, legal requirements, and fair housing laws.

• Assist with resident move-ins and move-outs, including lease term reviews, fee application, and disposition processing.

• Coordinate with the maintenance team to ensure timely unit turns and service requests.

• Act as on-site supervisor in the absence of the Property Manager.

• Assist in training and supervising property staff, delegating tasks as appropriate.

• Maintain open communication with ownership/management and provide community performance updates as needed.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

• High School Diploma or equivalent.

• Minimum of two years of experience in multifamily property management.

• Strong understanding of lease agreements, rent collection, and lease enforcement procedures.

• Proficient with Microsoft Office and Property Management software experience is a must.

• Comfortable with G/L postings, SODA (Security Deposit Accounting), and financial reconciliations.

• Proficiency in social media platforms (e.g., Facebook, Instagram, LinkedIn, etc.) is preferred.

• Excellent organizational and communication skills with the ability to manage multiple tasks and deadlines in a fast-paced environment.

• Strong attention to detail, problem-solving skills, and the ability to work independently or as part of a team.

• Must be customer-service oriented with the ability to interact professionally with residents and vendors.

• Valid driver’s license required (for operating golf carts if applicable).

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