Assistant Property Manager

HOUSTON APARTMENT FOUNDATION; Temple (TX); On-site; USD 35,000 - 52,000; Full time

Job summary

Houston Apartment Foundation is seeking an Assistant Community Manager to support the Community Manager in effectively operating the assigned property and maintaining daily reports including rents and deposits. When the manager is absent, you will assume responsibilities to achieve property objectives as directed by the supervisor and owner.

You will handle income collection, resident relations, and marketing tasks, greet prospects, coordinate move-ins/move-outs, and ensure timely processing of

Qualifications

• Knowledge of leasing and resident retention.
• Excellent customer service and communication skills.

Responsibilities

• Conduct business in accordance with policies and applicable laws.
• Maintain resident records and update rents, deposits, and fees daily.
• Deposit all monies prior to bank close each day.
• Inspect property and coordinate move-ins/move-outs with maintenance.
• Greet prospective clients, show property, and perform leasing duties.
• Respond to phone calls from residents, vendors, and prospects.
• Monitor local market conditions and contribute marketing ideas.
• Prepare and update reports on move-outs, activity, and leases.
• Process move-ins/move-outs and service requests.
• Perform additional duties as assigned.
• 40 hours per week, may include holidays or weekends; overtime requires approval.

Job description

POSITION: ASSISTANT COMMUNITY MANAGER

REPORTS TO: COMMUNITY MANAGER

The purpose of this job description is to communicate responsibilities and duties associated with the position of ASSISTANT COMMUNITY MANAGER. While the following information should be considered a comprehensive description of this position, it should be noted that some responsibilities and duties may not be specifically addressed.

Every person is expected to perform any reasonable task or request that is consistent with fulfilling company objectives.

It is imperative that you review these duties, skills and physical requirements closely and that you understand by signing the Job Description Acknowledgement, you are verifying that you can perform all the duties, have the skills and possess the physical abilities that are necessary to perform the job as described.

JOB SUMMARY: The ASSISTANT COMMUNITY MANAGER is to assist the Community Manager in effectively managing the assigned property. In the manager’s absence, the ASSISTANT COMMUNITY MANAGER will assume all responsibilities associated with accomplishing the property objectives as set forth by the property supervisor and property owner. In addition, the ASSISTANT COMMUNITY MANAGER is directly responsible for maintaining daily, weekly, and monthly reports including accurately reporting of rents and deposits received.

DUTIES AND RESPONSIBILITIES

Conduct all business in accordance with Company Policies and Procedures, Fair Housing, Americans with Disabilities Act, Fair Credit Reporting Act and all other laws pertaining to apartments.

INCOME COLLECTION

• Maintain accurate resident records. Update on daily basis all rents, deposits and application fees received by residents and applicants. Issue appropriate notices when necessary (e.g., late payments, eviction notices, returned check memos).
• Deposit all monies prior to bank close each day.

RESIDENT RELATIONS

• Maintains positive customer relations attitude.
• Physically inspects property when on grounds, picks up litter and reports any service needs to maintenance staff. Will also inspect move-ins, move-outs and vacancies when requested.
• Delegates inspections or inspects with resident all move-in/move-outs.

MARKETING

• Must be knowledgeable of all phases of leasing and resident retention.
• Works with lease renewals each month.
• Greets prospective clients, shows property and performs leasing duties as necessary.
• Answers and handles incoming phone calls from prospective new residents, current residents, vendor/suppliers, etc.
• Maintains awareness of local market conditions and trends. Contributes ideas to manager for marketing property and improving resident satisfaction.
• Conducts outreach marketing weekly or as assigned by Community Manager

ADMINISTRATIVE

• Updates required reports concerning move-out notices, activity, etc., on a daily basis and provides information to the manager.
• Organizes and files all applicable reports, leases and paperwork.
• Processes move-ins and move-outs.
• Process all sure deposits.
• Accepts service requests from residents and routes to maintenance for prompt processing.
• Conducts service follow-up with resident when work is completed.

GENERAL

• Performs any additional duties assigned by Community Manager or Property Supervisor.

Work Hours

40 hours per week that may include holidays or weekends. Overtime must be approved by your supervisor prior to working over 40 hours.

WORKING ENVIROMENT

• Indoors (66% to 100% of the time); frequently outdoors, all conditions (33% to 66% of the time).
• Occasional exposure to caustics, solvents, oils, fumes, flammables, pesticides, etc. (Less than 10% of the time).