Assistant Property Manager

URS-Propertie; South Portland (ME); On-site; USD 48,000 - 65,000; Full time

Job summary

URS-Propertie in South Portland, ME seeks an on-site Community Financial Coordinator to support the manager with accounting, invoicing, rent collection, and bank reconciliations. You will prepare daily deposits, process payables, and assist in monthly close and reporting.

You will use Yardi/OneSite to record transactions, review resident files for delinquencies, and help manage owner relations while ensuring lease compliance and revenue optimization.

Qualifications

• Experience handling accounts payable/receivable and monthly close-out tasks.
• Familiarity with bank reconciliations and financial reporting.
• Proficiency in property management software (Yardi/OneSite) and data entry.

Responsibilities

• Assist in managing financial operations of the community.
• Process invoices and payments; collect rent and fees.
• Prepare daily/ monthly bank deposits and reconciliations.
• Generate financial reports and assist with month-end close.
• Monitor delinquent balances and enforce lease terms for revenue optimization.
• Coordinate with maintenance for make-ready tasks and leases.

Skills

Accounting

Bookkeeping

Rent collection

Financial reporting

Communication

Education

Associate degree in accounting

Tools

Yardi/OneSite

Job description

Supports and assists the Community Manager in overseeing and managing the financial and operational facets of the community by completing accounting and bookkeeping tasks, preparing monthly close-out and financial reports, processing invoices for payment, collecting rent, fees, and other payments, completing bank deposits, dispositions, and account reconciliations, and using the property management software to record, track, and report on all financial workings of the community.

Completes the daily transactions and tasks related to the financial operation of the community by collecting and posting rent, fees, and other payments, preparing daily bank deposits and reconciling bank accounts, preparing financial reports, and processing invoices and payables.

Operates the property management software (Yardi/OneSite) and completes transactions by entering all required fields correctly and by completing updates and back-ups to ensure the integrity of the system.

Reviews resident files and accounting records to determine unpaid and/or late fees owed, communicates with residents regarding outstanding balances, implements procedures for collecting on delinquencies, and enforces the lease to maximize revenue.

Reviews and submits invoices from vendors, contractors, and service providers for payment by reconciling work performed or products purchased, obtaining community manager approval, coding charges to appropriate Chart of Account codes, and managing communication between the vendor/contractor, accounting, and the client/owner as needed.

Follows the Company’s established procedures related to evictions by following proper notice requirements, evicting residents, and representing the community as required in court hearings and eviction proceedings.

Processes resident move-outs by reviewing lease terms and notice requirements, applying appropriate deposit and lease cancellation fees, if applicable, and processing the disposition in accordance with established procedures and legal requirements.

Promotes resident satisfaction and retention by responding to complaints, questions, and requests in a timely manner, and taking appropriate action to resolve and address service issues.

Acts as the on-site supervisor in the absence of the community manager by organizing and delegating daily work, coordinating maintenance and make-ready tasks with the maintenance supervisor, and managing the operation of the community in compliance with Company policies, procedures, and business practices.

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Assists in managing the client/owner relationship by meeting with the owners, conducting community tours, providing updates and information about the community’s performance, and responding to owner requests as needed.

Other Responsibilities:

• May assist and/or support leasing and marketing efforts by greeting prospective residents, gathering information about the prospect via the Guest Card, showing ready apartments and models, closing and obtaining the lease deposit, and assisting the prospective resident in completing the rental application and credit verification.
• Completes various accounting, financial, administrative, and other reports and performs other duties as assigned or as necessary.