Assistant Community Manager

Stonemark; Port Royal (SC); On-site; USD 42,000 - 62,000; Full time

Job summary

Stonemark is seeking an Assistant Manager to support daily property operations, including administration, leasing, bookkeeping and resident relations. You will assist the Community Manager, manage payments, invoicing, and reporting, and help drive marketing and profitability for the property.

Ideal candidates have 2–3 years of related experience, knowledge of bookkeeping and accounting, and the ability to coordinate with leasing teams and vendors.

Qualifications

• Candidates should have experience with bookkeeping, accounting and marketing.
• Leasing experience and sales skills are desirable.
• Experience with payable/receivable processes is preferred.

Responsibilities

• Pre-qualify, show and lease apartments.
• Post rental payments, code and pay invoices, prepare monthly billing.
• Develops marketing strategies for leasing and set goals.
• Provide excellent resident services and maintain good relations.
• Prepare and file weekly/monthly financial reports.
• Enter lease data; monitor lease expiration; perform market surveys.
• Inspect vacant apartments for damages and cleanliness.
• Develop ideas to improve operations and profitability.

Skills

Bookkeeping

Payables/Receivables

Leasing

Sales experience

Customer service

Accounting software

Education

Associate's degree (A. A.) or equivalent

Job description

Description

Assists Community Manager in the day-to-day operation of the community and in managing all aspects of the property including: administration, leasing, accounting, bookkeeping, service and resident relations.

Basic Function

Assists Community Manager in the day-to-day operation of the community and in managing all aspects of the property including: administration, leasing, accounting, bookkeeping, service and resident relations.

Principle Responsibilities

The activities listed below are not all inclusive; however, they are indicative of the type of activities normally performed by the Assistant Manager. Other duties may be assigned.

Essential Functions

• Pre-qualify, show and lease apartments.
• Acts as Community Bookkeeper; post rental payments, code and pay invoices, prepare monthly billing for each apartment, account for disbursement of petty cash, adjust delinquent accounts, settle delinquent accounts, prepare late notices and file evictions.
• Develops marketing strategies for leasing apartments and establishes goals for Leasing Associates.
• Provides superior resident services, solves day-to-day problems and maintains good relations with residents.
• Ensures the timely completion of forms and reports, including Weekly Community Overview Report, Weekly Status Report and Monthly Report of Financial Activities.
• Enters new lease data information, including lease terms, amount of rent, demographic information, etc.
• Monitors Lease Expiration Report.
• Shops competition and prepares monthly Market Survey.
• Inspects vacant apartments for damages and cleanliness as described in Move-In/Move-Out Procedures.
• Develops ideas for improving operations and profitability.

Approves

• Legal procedures concerning delinquent accounts.
• Monthly billing of rental accounts.
• Routine purchases that are authorized in the Operation Budget.
• Weekly and Monthly Activity Reports.

Develops or Reviews and Submits to Community Manager for Review and Approval

• Payment of invoices and refunds of security deposits.
• Bad debt write-offs.
• Short and long term marketing strategies.
• Community improvements.
• Resident requests that are contrary to Company policy.

Requirements

Associate's degree (A. A.) or equivalent from two-year college or technical school and/one to three years related experience in Payable/Receivables; or equivalent combination of education and experience. Leasing experience, management training and sales experience are desirable. A Real Estate license may be required in some states.

Abilities and Aptitudes

Must have excellent people skills. Must be strong team player with good communication skills and ability to manage time and set priorities.

Supervisory Responsibilities

Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities may include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.

Specific Skills

Knowledge of bookkeeping, business math, accounting, management and marketing. Must be computer literate and be able to use office equipment, including typewriter and calculator.