Assistant Property Manager

Price Real Estate; Salt Lake City (UT); On-site; USD 42,000 - 62,000; Full time

Job summary

Price Real Estate is seeking an Assistant Property Manager to support the Property Management Team under the Director of Property Management. This in-office/on-site role runs 8:00 am–5:00 pm and involves administrative tasks, tenant interaction, and coordination with Construction and Leasing teams.

The ideal candidate has 1–3 years in property management or commercial real estate, plus strong MS Office and Yardi skills, excellent communication, and reliable attendance.

Qualifications

• Education: High school diploma or equivalent required.
• 1-3 years’ work experience in Property Management/Commercial Real Estate.
• Minimum of two years’ administrative experience with client support, record keeping, multitasking and organizational skills.
• Advanced skills in Microsoft Word, Excel and Outlook.
• Strong written and verbal communication skills.
• Proficiency in standard office equipment.
• Reliable attendance and transportation.
• Ability to work under pressure in a fast-paced environment.

Responsibilities

• Support Property Management to protect, maintain, and enhance properties per Lease Agreements and Owner expectations.
• Assist Director of Property Management and cross‑department coordination (Leasing, Accounting, etc.).
• Coordinate with Construction, Facility Management and field staff to ensure on-site success.
• Manage calls and emails from tenants, contractors, and vendors; summarize action items.
• Schedule and dispatch Facility Managers, contractors, and other team members.
• Maintain calendars, critical dates, notices, and delinquencies.
• Document management and vendor contract/file maintenance.
• Assist in preparing budgets and project lists for Ownership review.
• Coordinate site work with Tenants/Contractors under supervision.
• Other duties as assigned by Director of Property Management.

Skills

Excel

Word

Outlook

Communication skills

Time management

Organizational skills

Multitasking

Education

High school diploma or equivalent

Some college

Tools

Yardi software

Job description

Company Description:

Price Real Estate is a leading real estate development and investment company specializing in development, acquisitions, leasing, and property management. Managing 5 million square feet of industrial and historic urban core buildings in the Salt Lake City area, Price Real Estate is known for its commitment to exceptional design, quality construction, and building longevity. Over the past 20 years, the company has become a top industrial developer in Utah and the Mountain West region. Price Real Estate values relationships and strives for excellence, one project at a time.

Job Posting:

Assistant Property Manager

Reports directly to:

Director of Property Management

Property Details:

Commercial; Class A Industrial, Retail, and Urban-core Adaptive Reuse

Location(s):

In office and on site: Salt Lake City & Property Locations: Salt Lake City/ Salt Lake County, Utah County, Park City, Layton

Job Description Summary:

Assistant Property Manager is responsible for assisting the Property Management Team under the direct supervision of the Director of Property Management. Support of the Property Management department includes Property Management and Facility Management. Support of the Construction Department is also required as well as other departments within the Organization (Leasing, Accounting, etc.), as directed by the Director of Property Management. The Assistant Property Manager position is an in office/onsite 8:00 am – 5:00 pm professional position that will conduct a variety of detail-oriented, administrative tasks with a high level of professionalism to achieve successful day to day operations and foster positive relationships with tenant’s, contractors, and all that interact with the Property Management team and Price Real Estate.

Essential Functions and Responsibilities:

• Education: High school diploma or equivalent required. Some college/ degree preferred.
• 1- 3 years’ work experience in Property Management/ Commercial Real Estate.
• A minimum of two years’ administration experience with client support, record keeping, multitasking and organizational skills required.
• Advanced skills in Microsoft Word, Excel and Outlook.
• Strong written and verbal communication skills.
• Proficiency in the use of standard office equipment.
• Familiar with Yardi software preferred.
• Reliable and predictable attendance required.
• Reliable source of transportation required.
• Ability to work well under pressure in a fast-paced environment, with excellent time management, communication, organizational and multitasking skills.
• Ability to communicate concise and timely responses to requests, concerns, and issues.
• Demonstrate the ability to successfully function as a member of a team through communication while engaging in self-directed resourcefulness.
• Ability to maintain confidentiality of all company, tenant, and vendor information.
• Ability to maintain professional skills while occasionally working in stressful situations.
• Must be able to effectively communicate with clients and team members, as well as able to interpret instructions and exchange accurate information.

Essential physical abilities required:

• Must be able to remain in a stationary position at least 50% of the time, occasionally attend construction site meetings which may include walking active construction sites and roof(s) as well as around and within active buildings that may be more than 500,000 sq ft, climb a ladder, lift or carry objects up to 30 pounds.
• Must have sufficient visual and mental perception, which allows the employee to comprehend written work requirements, and determine necessary actions required to meet the finished product standards and remain safe within active job sites and tenant spaces.

A typical day of an Assistant Property Manager includes performing these essential duties and responsibilities which include but are not limited to those listed below:

• Support Property Management in efforts to protect, maintain, and enhance the properties within the Portfolio in a Class A manner as required by Lease Agreements, Owner expectation, insurance requirements etc.
• Assist with all Property Management responsibilities as requested by Director of Property Management to best serve tenants, Ownership/ Executive Team and other Departments within the Organization.
• Support Property Management, Facility Management as well as coordination with Construction, in a fast-paced office and on-site environment(s) to ensure success per the Ownership and Lease requirements.
• Manage calls, email notifications from tenants, contractors, and vendors to summarize and follow up on action items as directed by Director of Property Management.
• Dispatch/ schedule Facility Managers, contractors or other team members to field such at the direction of the Director of Property Management.
• Assist in calendaring, monitoring and maintaining critical dates.
• Monitor notice(s) and delinquencies.
• Document management and general paperwork as part of the management of the Properties where it pertains to Property Management and as directed by the Director of Property Management
• Management and completion of Vendor Contract documents
• Management of Contractor and Tenant Insurance Certificates to the required standards
• Maintain all hard and digital files including creation, organizing, and retrieving, filing, copying, scanning, packaging, faxing, emailing, note taking and transcription.
• Update and maintain property information in online files and databases as well as hard files within the office.
• Assistance and use of Yardi software is required and expected.
• Assist Property Manager(s) with preparation of Budgets, corresponding project lists in preparation of Ownership review, and distribution to tenant’s and internal team members and outside contractors.
• Coordination of site work with Tenant(s) and or Contractor(s), with oversight from Property Manageemnt and Construction Teams, under supervision of Director of Property Management.
• Other duties as assigned by Director of Property Management.