Assistant Property Manager

Mutual-Housing-Management; Sacramento (CA); On-site; USD 26,000 - 29,000; Full time

Benefits offered by this job

Medical benefits

Dental/Vision

Life & disability coverage

Paid holidays

401K match

Job summary

Mutual Housing Management provides professional property management services to Mutual Housing California’s 19 affordable multifamily properties.

The Assistant Property Manager works side‑by‑side with the Property Manager in overseeing the day‑to‑day operation of the property, including resident satisfaction, wait‑list management, leasing, overseeing maintenance, and ensuring their property are in compliance with standards and expectations of the Property Management Operations Manual, other

Responsibilities

• Assist Property Manager in coordinating daily Maintenance Department activities and ensuring timely responses to maintenance requests.
• Assist Property Manager with interior and exterior inspections and quarterly inspections of affordable properties.
• Monitor and report deferred maintenance, health and safety issues with action plans.
• Maintain property safety plans, key control procedures, and accurate reporting.
• Maintain weekly rental reports and market surveys; ensure adherence to resident selection criteria.
• Lease vacancies promptly to minimize vacancy loss and maintain high occupancy.

Tools

Yardi

Job description

Description

We look forward to meeting you!

If you’re inspired to join a mission-driven team dedicated to affordable housing and community empowerment, we want to hear from you!

Together, let’s create sustainable, affordable housing where residents and communities thrive!

OUR BENEFITS PACKAGE IS TOP TIER:

• Medical, Dental, Vision, & Employee Assistant Program: Kaiser plan fully covered for Employee and dependents; Employees do not pay anything out of pocket for full coverage for themselves and their dependents
• Optional Life, Long Term Disability, Critical Illness, Identity Theft Protection and Accident Insurance
• Generous paid time off, including 16 paid holidays which includes the week between Christmas and New Years
• 2 Floating Holidays (16 hours)
• 401K Plan with company match up to 6%

Position: Assistant Property Manager - San Juan
Location: Sacramento, CA
Hours: Full Time, Monday – Friday 8:30 am – 5:30 pm
Compensation: $19.15-$21.21 per hour, depending on experience

SUMMARY

Mutual Housing Management provides professional property management services to Mutual Housing California’s 19 affordable multifamily properties. The mission of Mutual Housing Management is to be an exceptional steward of Mutual Housing’s portfolio of multifamily housing properties to support long‑term sustainability.
The Assistant Property Manager works side‑by‑side with the Property Manager in overseeing the day‑today operation of the property, including resident satisfaction, wait‑list management, leasing, overseeing maintenance, and ensuring their property are in compliance with standards and expectations of the Property Management Operations Manual, other stated guidelines of Mutual Housing Management and Mutual Housing California, fair housing laws, and regulatory requirements of affordable housing funders.
The Assistant Property Manager should be able to assume leadership and initiative in the absence of the Property Manager, and ensure the highest quality of customer service.

FINANCIAL

• Assist Property Manager in enforcing collection procedures consistent with established policy and procedures. Monitor bad debt write offs.
• Assist Property Manager in preparing monthly accounting reports, discuss and document discrepancies. Review monthly operating statements and compliance with annual budget and implement plans of action to optimize site profitability.
• Assist Property Manager in preparing the annual operating budget and business plan for review with Property Supervisor.
• Collect all rents and other receivables due the property in conformance with Mutual Housing Management Policy

PHYSICAL

• Coordinate the daily activities of the Maintenance Department to ensure proper response to maintenance requests, preparation of market ready vacancies and the overall quality of the community appearance.
• Assist Property Manager in performing and documenting interior and exterior physical inspections as required by your Property Manager, Property Supervisor, Regulatory Agencies, insurance company, or financial institution (i.e., quarterly interior inspections required on affordable properties.)
• Coordinate and monitor preventative maintenance schedules.
• Keep the Property Manager informed of any and all deferred maintenance. Items concerning health and safety issues are to be reported immediately to Portfolio Supervisor with a plan of action for correction.
• Ensure property compliance with all applicable ADA (Americans with Disabilities Act), and Section 504 (FHAA) regulations.
• Assist Property Manager in preparing competitive bid packages as required by approved budget and in accordance with company procedures.
• Assist Property Manager in performing written annual or semi-annual unit inspections as required for your property and follow up on any deficiencies with Maintenance staff or resident regarding housekeeping or other observed lease violations.

ADMINISTRATIVE

• Maintain an organized system for accurate record keeping including resident files, marketing information, maintenance records, purchasing, inspections, general correspondence and budget logs.
• Maintain a property safety plan to ensure safe working conditions.
• Maintain a secure and accurate procedure for key control.
• Process all required forms and ensure the timely submission of required reports.
• Keep the Property Manager informed regarding resident relations, correspondence and calls concerning resident issues. Prepare property incident reports regarding all significant issues involving accidents, injuries, physical emergencies, criminal activity and similar important issues.
• Maintain Yardi data entry of resident receipts, accounts payables, and other requirements established for the software.

MARKETING

• Assist in preparing and submitting accurate “Weekly Rental Report” information to the Portfolio Supervisor on Monday mornings.
• Assist in preparing Market Survey (rent comparability) Reports and ensure accuracy.
• Adhere to the resident selection criteria in accordance with federal and state regulations and company policies and procedures.
• Maintain the highest physical and economic occupancy possible at all times. Lease vacancies and apartments on notice, professionally and as quickly as possible to reduce vacancy loss.
• Develop advertisements for use in newspapers, Apartment Guides, etc., for review by Property Supervisor.