Assistant Property Manager

West Dermatology; Phoenix (AZ); On-site; USD 40,000 - 80,000; Full time

Job summary

Join a dynamic and growing firm in Phoenix as an Assistant Property Manager! This role offers the opportunity to manage properties, support senior management, and ensure client satisfaction. You'll be responsible for a variety of administrative tasks, from preparing documents to managing tenant relations. With a focus on organization and communication, this position is perfect for motivated individuals looking to thrive in the commercial real estate sector. Enjoy competitive pay and comprehensive benefits while contributing to a collaborative team environment. If you're ready to take your career to the next level, this is the perfect opportunity for you!

Benefits

Competitive Pay

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

Qualifications

• 3-5 years experience in property management within commercial real estate.
• Bachelor's degree preferred in real estate or business discipline.

Responsibilities

• Assist in managing property and ensure client facilities generate satisfactory cash flow.
• Complete various administrative tasks and support the property team.

Skills

Written Communication

Oral Communication

Organizational Skills

Attention to Detail

Discretion and Independent Judgement

Education

Bachelor's degree in real estate or business discipline

Tools

Excel

Word

Yardi

AVID

ASANA

DocuSign

Job description

BKM Management Company is a growing firm and we are looking for driven, entrepreneurial professionals that want to grow with us and are passionate about their work. Located in Phoenix, AZ, the Assistant Property Manager is responsible for assisting in all areas defined as a part of the Assistant Property Manager job description. The Assistant Property Manager should be capable of managing the property in the absence of the Property Manager/Senior Property Manager. This includes being able to perform all managerial functions which are included in the Property Manager/Senior Property Manager's job description, or as directed by the Senior Property Manager. Primary responsibilities include supporting the Property Manager/Senior Property Manager in ensuring client facilities generate a satisfactory cash flow, maintaining the property in accordance with client standards and requirements, and preserving customer satisfaction.

The position is required to work in-office at least 5-days a week.

Essential Functions

Administrative Duties

• Complete a broad variety of administrative tasks for the office
• Prepare various documents using Excel and Word
• Ensure general office organization, filing, and scanning support
• Support the property team with various ad-hoc projects
• Act as Receptionist by answering and directing phone calls
• Code and submit invoices daily through AVID/Yardi accounts payable system

Assistant Property Management Duties

• Weekly collections follow up on delinquent accounts
• Twice per month accounts receivable and collections reporting to senior PM team and corporate team with detailed notes
• Respond to tenant work orders and ensure they are completed timely
• Complete tenant billbacks monthly and submit them to the Property Manager/Senior Property Manager for approval prior to processing them in the accounting system
• Set up job codes and input capital contracts for unit rollovers and other property management driven capital projects in Yardi
• Review and complete all assigned tasks in ASANA
• Prepare vendor contracts and cancellations
• Draft and complete contracts in DocuSign for new contracts if vendor is not a Master Vendor or if the contract amount exceeds $15,000
• Maintain "Critical Dates" report which lists all tenant anniversaries, lease expirations, options, rent increase dates, etc.
• Assist with preparation of annual operating budgets and reports for each property
• Assist with preparation of annual operating expense reconciliations

The Qualifiers

• Bachelor's degree in real estate or other business discipline preferred
• 3-5 years of work experience in a property management role within commercial real estate
• Excellent written and oral communication skills
• Ability to speak and write diplomatically
• Strong organizational and administrative skills with a keen attention to detail
• Motivated and results-driven with strong work ethic
• Exercise discretion and independent judgement

The Perks

• Competitive Pay
• Medical, Dental, Vision and Life Insurance