Assistant Property Manager

City of Newark Housing Authority; Newark (NJ); On-site; USD 55,000 - 75,000; Full time

Job summary

The City of Newark Housing Authority is seeking an Assistant Property Manager to support daily operations across assigned properties in Newark.

You will assist in tenant relations, coordinate maintenance, help manage budgets, maintain records, and ensure compliance with housing regulations to promote a safe, well-maintained living environment.

Collaborate with staff, contractors, and management to achieve high occupancy and service quality while complying with regulatory requirements.

Qualifications

• Bachelor's degree in Business Administration, Real Estate, Property Management, or related field.
• Minimum 3 years of property management experience, preferably with housing authority.
• Experience in tenant relations and coordinating maintenance.
• Knowledge of local housing laws and regulations.

Responsibilities

• Assist in day-to-day management of properties and tenant relations.
• Coordinate maintenance and contracts to ensure timely repairs.
• Prepare and monitor property budgets and expenses.
• Maintain records of leases, tenants, and maintenance.
• Support leasing efforts to sustain occupancy.
• Ensure compliance with housing regulations.

Skills

Tenant relations

Budget management

Property management software

Communication skills

Organizational skills

Microsoft Office

Team collaboration

Education

Bachelor's degree

Real estate or property management related

Tools

Microsoft Excel

Microsoft Word

Yardi

Job description

Job Purpose:- The Assistant Property Manager at the Housing Authority of the City of Newark is responsible for supporting the Property Manager in overseeing the daily operations of assigned properties. This role involves ensuring tenant satisfaction, maintaining property standards, and assisting in the management of financial and administrative tasks. The Assistant Property Manager plays a crucial role in fostering a positive living environment and ensuring compliance with housing regulations.Key Responsibilities:- Assist the Property Manager in the day-to-day management of properties, including tenant relations, maintenance coordination, and administrative duties.- Conduct regular inspections of properties to ensure compliance with housing standards and identify areas for improvement.- Respond promptly to tenant inquiries and complaints, providing effective resolutions to enhance tenant satisfaction.- Assist in the preparation and management of property budgets, monitoring expenses, and ensuring financial objectives are met.- Coordinate with maintenance staff and contractors to ensure timely and efficient completion of repairs and improvements.- Maintain accurate and up-to-date records of tenant information, lease agreements, and property maintenance activities.- Support the Property Manager in marketing and leasing efforts to ensure high occupancy rates and attract quality tenants.- Ensure compliance with local, state, and federal housing regulations and policies.- Assist in the preparation of reports and presentations for senior management and stakeholders.- Participate in community engagement activities to promote positive relationships between tenants and the Housing Authority.Required Education:- Bachelor's degree in Business Administration, Real Estate, Property Management, or a related field.Required Experience:- Minimum of 3 years of experience in property management or real estate.- Experience in managing residential properties, preferably within a housing authority or similar organization.- Proven track record of handling tenant relations and property maintenance issues.- Familiarity with local housing laws and regulations.Required Skills and Abilities:- Strong organizational and multitasking skills to manage multiple properties and tasks efficiently.- Excellent communication and interpersonal skills to interact effectively with tenants, contractors, and team members.- Proficient in property management software and Microsoft Office Suite.- Ability to analyze financial reports and budgets to ensure property profitability.- Strong problem-solving skills to address and resolve tenant issues promptly.- Ability to work independently and as part of a team in a fast-paced environment.