Assistant Property Manager

Inland Companies

Milwaukee (WI)

On-site

USD 48,000 - 64,000

Full time

2 days ago

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Benefits offered by this job

Health, dental, and vision insurance

401(k) with company match

Paid time off and company holidays

Company-paid life insurance

Tuition reimbursement

Employee assistance resources

A variety of voluntary benefits

Job summary

Inland Companies in Milwaukee is seeking an Assistant Property Manager for a premier Class A office environment in downtown Milwaukee. You will support tenant relations, daily property operations, and coordinate with ownership and lender tours to ensure exceptional service.

This role suits a commercial real estate professional who builds relationships, solves problems, and manages details in a collaborative team setting.

Qualifications

2 to 3 years of property management experience.
Strong financial acumen with budgeting, reporting, accounts payable, collections, and tenant billing.
Experience working with vendors, contracts, and building operations.
Excellent customer service and relationship-building skills.
Strong organizational and time management abilities.
Excellent written and verbal communication skills.
Experience with property management, accounting, budgeting, and work order systems preferred.
A proactive mindset, strong work ethic, and desire to learn.

Responsibilities

Tenant relations and property operations: respond to tenant questions, assist with move-ins/outs, and understand ongoing projects.
Contract and vendor management: bid/award recurring contracts, ensure contract compliance, and manage billing.
Accounting and financial management: support budgeting, reporting, accounts payable, rent rolls, and monthly accruals.
Leasing and lease administration: assist with leasing activities, proposals, abstracts, and onboarding of new leases.
Team support and development: use required software, pursue licenses, and participate in meetings.

Skills

Customer service

Relationship building

Time management

Communication skills

Vendor management

Education

Bachelor's degree in real estate, business, or related field

Tools

Property management software

Job description

Behind every great building is a great property management team.

Some people see an office building.

You see a community.

You notice the details most people miss. The tenant who needs an answer before their day gets off track. The vendor relationship that needs attention. The budget line that could impact year-end results. The project that needs coordination before it affects operations.

You understand that exceptional buildings do not run themselves.

We are seeking an Assistant Property Manager to support a premier Class A office environment in the heart of downtown Milwaukee. This is an opportunity to play a key role in delivering an exceptional tenant experience while supporting the operational and financial success of a high-profile commercial property.

This position is ideal for a commercial real estate professional who enjoys building relationships, solving problems, managing details, and contributing to a collaborative team environment.

Our Values

Everything we do is guided by four core values.

Better Together: We believe the best results come from collaboration, trust, and supporting one another.
Warrior Spirit: We approach challenges with determination, accountability, and a commitment to excellence.
Empathy: We lead with understanding, respect, and care for our tenants, clients, and teammates.
Integrity: The value that binds everything together. We do what is right, honor our commitments, and build trust through our actions every day.

What You'll Do

Tenant Relations and Property Operations

Be generally familiar with the property, including tenant locations and building mechanical rooms
Respond to tenant questions or route requests to the appropriate team members
Assist with tenant move-ins and move-outs
Assist with running and troubleshooting amenity spaces and their systems
Be familiar with ongoing construction and property projects to understand their impact on tenants and recurring services
Assist with preparation for ownership and lender tours and inspections
Understand corporate and ownership requirements and ensure operational practices remain compliant

Contract and Vendor Management

Bid and award recurring service contracts
Manage relationships with onsite personnel and contracting parties
Confirm work is being performed according to contract requirements
Communicate deficiencies, praise, and contract changes with vendors
Confirm billing aligns with contract terms

Accounting and Financial Management

Develop an in-depth understanding of budgeted amounts, projects, goals, and overall property strategy
Make recommendations that support property spending and reforecasting objectives
Assist the Property Manager with coaching the property team on accounting systems and processes, including purchase orders and rent rolls
Serve as a second-level approver of accounts payable invoices
Assist and supervise collection efforts and recommend escalation strategies when necessary
Prepare monthly accruals and reclasses
Assist and supervise monthly charge reports and billing statement creation
Assist with monthly reporting preparation and review
Assist with monthly uploads of actual expenses and tenant CAM billings into reforecasting systems
Support reforecasting of income and expenses
Partner with the property team to create and manage annual budgets
Assist with ownership and lender reporting
Participate in lender reimbursement draw preparation
Assist with CAM estimate creation and annual true-ups
Help answer tenant questions regarding CAM estimates and reconciliations
Assist with monthly work order billing

Leasing and Lease Administration

Participate in leasing activities as needed, including prospective broker tours
Gather information for leasing proposals
Assist with lease abstracts and onboarding of new leases
Develop a working understanding of lease language and apply lease provisions to accounting and operational questions

Team Support and Professional Development

Understand and utilize required accounting, budgeting, and work order software systems
Obtain necessary licenses and certifications for the position
Recommend and pursue training and educational opportunities
Participate in staff, corporate, ownership, and stakeholder meetings as needed
Perform other duties as assigned

Requirements

We are seeking a motivated commercial real estate professional who is ready to grow their career and make an impact from day one.

2 to 3 years of property management experience
Strong financial acumen with exposure to budgeting, reporting, accounts payable, collections, and tenant billing
Experience working with vendors, contracts, and building operations
Excellent customer service and relationship-building skills
Strong organizational and time management abilities
Excellent written and verbal communication skills
Ability to manage multiple priorities while maintaining attention to detail
Experience with property management, accounting, budgeting, and work order systems preferred
A proactive mindset, strong work ethic, and desire to learn

Why Join Us?

This is more than a property management role.

It is an opportunity to gain exposure to ownership reporting, budgeting, lease administration, vendor management, tenant relations, capital projects, and strategic property operations within a dynamic downtown environment.

You will join a team that believes in supporting one another, serving others well, tackling challenges head-on, and doing the right thing even when no one is watching.

Because great properties are built on great relationships.

And great relationships start with great people.

Benefits

We offer competitive pay and a comprehensive benefits package designed to support you both personally and professionally, including: