Assistant Property Manager

Housing Trust Group; Miami (FL); On-site; USD 42,000 - 64,000; Full time

Job summary

Housing Trust Group is seeking an Assistant Property Manager in Miami to support the Property Manager with on-site operations, leasing marketing, and resident relations. You will help manage budgets, supervise staff, and coordinate vendors to keep buildings compliant and well maintained.

The role requires a high school diploma or equivalent, 2 years of tax credit experience, and proficiency with Windows/Word/Excel; Yardi Voyager is preferred to streamline property management tasks.

Qualifications

• Experience in property management or an assistant role.
• Knowledge of tax credit or affordable housing programs is a plus.
• Strong communication and organizational skills.

Responsibilities

• Assist the Property Manager in supervising on-site staff.
• Coordinate with vendors to ensure service contracts are met.
• Assist in preparing operating and capital budgets and reconciliations.
• Conduct routine property inspections and ensure policy compliance.
• Prepare monthly reports and manage move-ins/move-outs and payments.

Skills

Property management

Leasing experience

Vendor coordination

Budgeting basics

Communications

Education

High school diploma or equivalent

Tax credit experience

Tools

Yardi Voyager

MS Office

Job description

SUMMARY

SUMMARY The Assistant Property Manager performs many of the same tasks as the Property Managerincluding leasing marketing accounting maintenance resident relations and management reportingbut under the direction of the Property Manager The Assistant Manager should be fully capable of operating the property in the Property Managers absence

ESSENTIAL DUTIES AND RESPONSIBILITIES

ESSENTIAL DUTIES AND RESPONSIBILITIES The Assistant Managers duties and responsibilities may include but are not limited to the following Assist the Property Manager in supervising on site staff Work with the Property Manager to resolve property management issues Work closely with and supervise vendors to ensure compliance with service contracts Recommend vendor contracts as appropriate Assist the Property Manager with the preparation of operating and capital budgets as well as operating expense reconciliations Assemble review and assist the Property Manager in implementing approved operating and capital budgets Conduct routine property inspections to prevent or identify problems and exposures Ensure adherence to owners policies and procedures as well as compliance with codes regulations and governmental directives Assure optimal functioning of building life safety and security systems Review and ensure the accuracy of accounts payable Receive work order requests and coordinate with the maintenance technician or vendor as appropriate Schedule building activities including move ins and move outs and verify insurance Collaborate with the Property Manager to maintain personal contact with corporate staff Assist the Property Manager in preparing monthly reports as needed Work with the Property Manager to facilitate property management accounting marketing and construction needs Post all resident and rent payments Complete move in move out and all software related duties Perform other duties responsibilities and special projects as assigned

EDUCATION OR EQUIVALENT EXPERIENCE

EDUCATION OR EQUIVALENT EXPERIENCE To perform this job successfully an individual must be able to perform each essential duty satisfactorily The requirements listed below represent the knowledge skill andor ability required Reasonable accommodations may be made to enable individuals with disabilities to perform these functions High school diploma or equivalent preferred Minimum of 2 years of tax credit experience Sales andor leasing experience General office and accounting skills Proficiency with computers

SKILLS KNOWLEDGE ABILITIES REQUIRED

SKILLS KNOWLEDGE ABILITIES REQUIRED 2 years of prior experience in the industry Sales andor leasing experience Proficient in Windows Word Excel Adobe Acrobat and Outlook Working knowledge of Yardi Voyager preferred Excellent analytical verbal and written communication skills Strong organizational skills and demonstrated attention to detail Ability to multitask and prioritize duties efficiently Ability to work effectively in a team environment as well as independently Ability to effectively present information and respond to questions from groups of managers clients customers and the general public Ability to work under pressure with a variety of personality types Ability to read analyze and interpret general business periodicals professional journals technical procedures or governmental regulations Ability to work within established policies procedures and guidelines Ability to calculate figures and amounts such as discounts interest commissions proportions percentages area circumference and volume Reliability dependability and flexibility are essential

PHYSICAL REQUIREMENTS

PHYSICAL REQUIREMENTS The physical demands described here represent those that must be met by an employee to successfully perform the essential functions of this job Reasonable accommodations may be made to enable individuals with disabilities to perform these functions The employee must frequently lift andor move up to 10 pounds and occasionally lift andor move up to 25 pounds While performing the duties of this job the employee is regularly required to talk or hear The employee is frequently required to stand walk and sit The employee is occasionally required to use hands to finger handle or feel; reach with hands and arms; climb or balance; and stoop kneel crouch or crawl