Assistant Property Manager

Mms-Group; Irvington (NJ); On-site; USD 52,000 - 68,000; Full time

Benefits offered by this job

Paid Holidays

Paid Time-Off

Healthcare Plans

Health Reimbursement Account

Life Insurance

Retirement Savings: 401(k)

Job summary

MMS Group invites an experienced Assistant Property Manager to join our Irvington, NJ team. Under the direction of the Property Manager, you will help manage multiple residential properties, support leasing, income verification, and rent collection while ensuring resident satisfaction.

You will assist with unit showings, applicant screening, file maintenance, and coordination of notices and annual inspections.

Qualifications

• Experience with property management, minimum one year.
• Strong organizational skills and ability to manage multiple tasks.
• Ability to troubleshoot resident issues and maintain professionalism.
• Experience using RealPage OneSite or similar PM software and MS Office.
• High school diploma or equivalent required.

Responsibilities

• Assist with overall management of residential properties under the Property Manager.
• Assist in showing units and screening applicants.
• Assist in certifying residents' income and in rent collection processes.
• Prepare notices, maintain files, and support lease administration.
• Maintain records of rental levels and coordinate annual inspections.

Skills

Problem-solving

Organizational skills

Leadership

Communication

Education

High school diploma or equivalent

Tools

RealPage OneSite

Microsoft Office

Job description

Assistant Property Manager

Irvington, NJ, US

2 days ago Requisition ID: 13588

Are you an experienced Assistant Property Manager ready to join our fantastic team of professionals? MMS Group is on the hunt for someone like YOU! Under the direction of the Property Manager, our Assistant Property Managers are responsible for assisting with the overall management of the residential properties.

MMS Group is seeking an experienced Assistant Property Manager for a 114-unit residential property located in Irvington, NJ.

Key Responsibilities:

• Professionalism: Maintain a professional image and attitude in keeping the objectives of Management and residents' welfare
• Policy Adherence: Assist in adherence to the Policy Handbook and Procedures Manual
• File Management: Prepare and maintain complete resident and general office files
• Leasing Support: Assist in showing units and screening applicants
• Income Verification: Assist in certifying residents' income
• Rent Collection: Assist in the collection of rent and preparation of receipts.
• Notices Preparation: Prepare late notices and notices to pay rent
• Legal Proceedings: Work with the manager regarding legal proceedings
• Market Analysis: Maintain records of rental levels of comparable units in surrounding areas
• Inspection Management: Maintain tickler files for annual apartment inspections and assist in the annual unit inspection process
• Work Order System: Assist in the maintenance work order system and in following purchase order procedures
• Office Supplies: Order office supplies within established budgeted guidelines
• Inventory Management: Assist in maintaining all required inventories for project supplies and equipment
• Correspondence: Assist in typing and/or maintaining weekly and monthly reports and advertising preparation
• Greeting: Answer the phone and greet residents and visitors pleasantly and professionally
• Communication: Maintain professional communication with residents, applicants, and representatives of other companies
• Additional Duties: Perform other duties as outlined in the job description

Desired Skills:

• Tenant Certifications: Ability to complete tenant certifications

Requirements:

• Experience: minimum one year of property management experience
• Education: Minimum high school education or equivalent
• Leadership: Capable of performing duties of the Property Manager in their absence
• Problem-solving: Ability to work well with and troubleshoot resident/client issues.
• Organizational Skills: Strong organizational skills.
• Software Proficiency: Experience with RealPage OneSite or similar property management software.
• Computer Skills: Proficient in Microsoft Office (Word, Excel, Outlook).

About Us:

For fifty years, MMS Group and its affiliates (Arco Management and TUC Management) have been dedicated to quality property management. Our growing portfolio exceeds 40,000 residential units and includes affordable housing cooperatives, subsidized rental properties, supportive housing, and conventional apartment buildings. Our clients include progressive building owners, governmental agencies, real estate entrepreneurs, financiers, not-for-profit organizations, and cooperative and condominium boards. While each community and client are unique, each share our singular commitment to excellence.

We invite you to join our growing team of dedicated professionals in a high-tech environment. We offer competitive salaries, benefits, and opportunities for growth and advancement through continuous training and education programs. Contact us today to see how you can achieve your MMS Edge.

Perks and Benefits:

MMS Group believes in a healthy work-life balance. Keeping our employees in mind, here is a list of a few benefits we offer:

• Paid Holidays: 12 paid holidays per year.
• Paid Time-Off: Up to 2 weeks PTO in the first year, increasing with tenure.
• Healthcare Plans: Comprehensive Medical, Dental, and Vision plans are available after 60 days of employment.
• Health Reimbursement Account: Up to $3K per calendar year.
• Life Insurance: Company-paid life insurance.
• Retirement Savings: Company-matched 401(k) retirement savings plan.
• Certifications and Licensing: Company-paid certifications and licensing.

And much more!