Assistant Property Manager

JPB Partners; Hanover (MD); On-site; USD 60,000 - 75,000; Full time

Job summary

A leading company in Hanover, Maryland seeks an experienced Assistant Commercial Property Manager to oversee a diverse mixed-use portfolio. This role involves managing tenant relations, financials, and property operations, ensuring compliance and professionalism in all dealings. The ideal candidate will possess strong communication skills and a proactive approach to problem-solving. Join a dynamic team to enhance tenant experiences and contribute to property success.

Qualifications

• Minimum 3 years of relevant commercial real estate property management experience.

Responsibilities

• Oversee tenant lease agreements and property financials.
• Manage AR collections and ensure timely rent payments.
• Coordinate tenant move-ins and assist with construction oversight.

Skills

Communication

Problem-Solving

Organizational Skills

Time Management

Education

Bachelor’s Degree

Tools

MS Word

Excel

Job description

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Job Description

Job Title: Assistant Commercial Property Manager

Job Description

Job Title: Assistant Commercial Property Manager

Location: Hanover, Maryland

Job Type: Full-Time

Overview:

We are seeking an experienced Assistant Commercial Property Manager to join our team and oversee a diverse mixed-use portfolio. This role requires strong written and verbal communication skills, a proactive problem-solving mindset, and the ability to work independently and efficiently to meet operational goals.

Position Summary:

As a Commercial Property Manager, you will lead the day-to-day operations and administration of tenant lease agreements, property financials, vendor coordination, reporting, and tenant relations. You will play a key role in budgeting, overseeing tenant build-outs, and ensuring that both ownership and tenant needs are met with professionalism and efficiency.

Key Responsibilities:

Tenant & Owner Relations

• Deliver exceptional tenant service and timely resolution of issues.
• Monitor and follow up on tenant work orders and service requests.
• Understand lease terms and ensure compliance by both tenant and landlord.
• Maintain up-to-date and accurate records: leases, tenant/vendor files, contact lists, emergency procedures, insurance documents, etc.
• Maintain Property Management Plans and Preventive Maintenance Procedures.
  
  

Property Operations & Administrative Duties

• Oversee daily office operations and communication.
• Draft memos, correspondence, and maintain supply inventory.
• Manage key cards/security access, building calendars, and office files.
• Conduct regular property and janitorial inspections.
• Coordinate tenant move-ins and assist with construction/build-out oversight.
• Participate in space tours and leasing support, when needed.
• Prepare and manage vendor contracts in compliance with company policies.
  
  

Financial Management

• Develop and manage annual operating and capital budgets.
• Review and approve property invoices, coding per approved budgets.
• Manage AR collections and ensure timely rent payments.
• Review monthly financials and assist ownership with financial updates and forecasts.
• Prepare monthly accruals, expense variances, and quarterly client reports.
  
  

Accounts Payable & Receivable

• Process and code vendor invoices, ensure POs and RMIS registration.
• Manage check returns and maintain vendor files.
• Setup tenant billing based on lease abstracts and monitor payments.
• Create and distribute monthly rent statements; manage delinquencies.
  
  

Lease Administration

• Abstract new leases and input into accounting systems.
• Maintain billing schedules, insurance expirations, and lease documentation.
• Coordinate tenant signage and welcome materials.
• Secure original lease files and maintain digital copies.
  
  

Reporting

• Prepare month-end financial close packages.
• Run audit trail and expense distribution reports.
• Ensure accurate reporting with variance commentary and executive summaries.
  
  

Team & Vendor Coordination

• Serve as the primary point of contact for tenants.
• Coordinate with leasing, advisory, and contractor teams to ensure property readiness.
• Solicit and manage vendor bids, service contracts, and tenant move-ins.
  
  

Other Duties

• Be available for after-hours emergencies; coordinate response with maintenance and contractors.
• Support Property Manager and team with special projects as needed.
  
  

Requirements:

• Bachelor’s degree from a four-year college or university.
• Minimum of 3 years of relevant commercial real estate property management experience.
• Proficiency in MS Word and Excel.
• Strong organizational, multitasking, and time-management skills.
• Excellent communication and interpersonal abilities.
  
  

Compensation:

$60,000 - $75,000

To Apply:

Submit your resume along with salary expectations to [e-mail].

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Sales and Management

• Industries

  Venture Capital and Private Equity Principals

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