ASSISTANT PROPERTY MANAGER

Greater Cincinnati Building Owners & Managers Association (BOMA); Cincinnati (OH); On-site; USD 60,000 - 80,000; Full time

Job summary

A commercial real estate organization in Cincinnati is hiring an Assistant Property Manager responsible for administrative support, lease administration, and tenant relations. The ideal candidate should have at least 1 year of experience in property management, demonstrate strong communication skills, and be proficient in Microsoft Office. This role requires multitasking and a sense of urgency to maintain tenant relationships. Interested candidates can apply by sending their resume.

Qualifications

• At least 1 year of real estate property management or related experience.
• Proficiency in Microsoft Office Suite.
• Demonstrates initiative and reflects a sense of urgency in daily duties.

Responsibilities

• Provide full administrative support, including phone support and filing.
• Assist in lease administration activities and maintain property files.
• Prepare and coordinate bid proposals and service contracts.
• Ensure that tenant information within database is current and up to date.

Skills

Customer Service Focus

Communication Proficiency

Initiative

Multi-Tasking

Sense of Urgency

Education

High school diploma/GED equivalent

Bachelor Degree preferred

Tools

Microsoft Office Suite

Job description

The mission of Greater Cincinnati BOMA is to be recognized as a principal voice through leadership advocacy and education for the commercial real estate industry.

The Assistant Property Manager is responsible for assisting in all areas defined as a part of the Sr. Assistant Property Manager job description, as well as performing property administrator job duties if there is no property administrator role on the team. The Assistant Property Manager will ensure a high level of professionalism and foster positive relationships with tenants and clients.

Essential functions and responsibilities

· Provide full administrative support, including phone support, typing, reports, filing and distribution of correspondence. Coordinate office supplies in absence of a property administrator

· Assist in lease administration activities, including abstracting leases and keeping our database current

· Ensure all property files are prepared and maintained in an orderly and logical manner, including leases and contracts

· Prepare and coordinate bid proposals and service contracts

· Obtain aging report for management and follow up on all delinquencies, utilizing C&W or client-directed policies

· Ensure invoices are processed in accounting with appropriate back-up and according to established procedures

· Coordinate tenant move ins and move outs, including furniture delivery and pick up

· Oversee maintenance of work order and purchase order systems

· Responsible for aspects of development and maintenance of a comprehensive Tenant Service Package, including tenant handbooks, tenant anniversaries, holiday gifts, park events, quarterly newsletters, and training meetings or programs for tenants. Also responsible for ensuring tenant information within data base is current and up to date

· Update and maintain office procedures in the property Operation’s Procedure Manual under direction of manager

· Ensure Certificates of Insurance for tenants and vendors are up to date

· Oversee the processing of management and maintenance staff hours, expense reports, check requests for review and approval

· Ensure that above standard tenant bill-backs for electrical usage, after hours HVAC, and other similar charges are processed in a timely manner

· Assist supervisor with aspects of annual budgets preparation and monthly financial reports, as well as preparation of bank deposits if processed at on site management office

· Responsible for leading regular inspections of properties with janitorial and landscape providers and any other service provider as directed by the manager

· Participates in performance oversight of all service contractors who perform contract services

1. Customer Service Focus

4. Communication Proficiency (oral and written)

5. Initiative

6. Multi-Tasking

Sense of Urgency

Qualifications • High school diploma/GED equivalent; Bachelor Degree preferred

IMPORTANT EXPERIENCE
• At least 1 year of real estate property management or related experience

ADDITIONAL ELIGIBILITY QUALIFICATIONS

• Proficiency in Microsoft Office Suite
• Demonstrates initiative and reflects a sense of urgency in daily duties by meeting or improving upon deadlines
WORK ENVIRONMENT
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. Regularly required to travel outside between properties in varying weather conditions.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee may need to travel from floor to floor, climb stairs, and may be required to travel outside between buildings in varying outdoor weather conditions. The employee may also be regularly required to remain in a stationary position (sit or stand) for 85% of the time; regularly use hands to operate office machinery and regularly required to walk, talk, and hear.
AAP/EEO STATEMENT
C&W provides equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law. Further, C&W takes affirmative action to ensure that applicants are employed and employees during employment are treated without regard to any of these characteristics. Discrimination of any type will not be tolerated.
OTHER DUTIES
This job description is not designed to cover or contain a comprehensive list of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.

Note: This job description includes the core responsibilities for C&W. These duties may have slight modifications based on the regional location.

How to Apply Please send resume to [e-mail]