Assistant Property Manager New!

Greater Cincinnati BOMA; Cincinnati (OH); On-site; USD 42,000 - 60,000; Full time

Job summary

Cushman & Wakefield is seeking an Assistant Property Manager in Cincinnati to support daily property operations and tenant relations. The role involves administrative duties, lease administration, budgeting support, and coordinating service contracts across properties.

The person will maintain accurate files, manage invoices, and assist with annual budgets and financial reporting. Ideal candidates will have a high school diploma (Bachelor's preferred), at least 1 year in real estate property

Qualifications

• High school diploma or GED; bachelor’s degree preferred.
• At least 1 year of real estate property management or related experience.
• Proficiency in Microsoft Office Suite.
• Demonstrates initiative and a sense of urgency in daily duties.

Responsibilities

• Provide full administrative support, including phone support, typing, reports, filing and correspondence distribution; coordinate office supplies.
• Assist in lease administration activities, including abstracting leases and keeping the database current.
• Prepare and coordinate bid proposals and service contracts; coordinate invoices and back-up documentation.
• Coordinate tenant move ins and move outs, including furniture delivery and pick up; oversee work order and purchase order systems.
• Assist with annual budgets and monthly financial reports; process bank deposits as needed; travel between properties for inspections.
• Lead regular inspections of properties with service providers and oversee performance of contractors.

Skills

Customer Service

Organization

Time Management

Communication Proficiency

Initiative

Multi-Tasking

Sense of Urgency

Education

High School Diploma

Bachelor's Degree preferred

Tools

Microsoft Office

Job description

Assistant Property Manager

Reference Job Type: Full-time; Job Status: Sourcing; Date Posted: Thursday, 24 September 2026; Location: Cincinnati, AK; Company Information: Cushman & Wakefield; website: http://cushmanwakefield.com

Job Description Summary

The Assistant Property Manager is responsible for assisting in all areas defined as a part of the Sr. Assistant Property Manager job description, as well as performing property administrator job duties if there is no property administrator role on the team. The Assistant Property Manager will ensure a high level of professionalism and foster positive relationships with tenants and clients.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

• Provide full administrative support, including phone support, typing, reports, filing and distribution of correspondence. Coordinate office supplies in absence of a property administrator
• Assist in lease administration activities, including abstracting leases and keeping our database current
• Ensure all property files are prepared and maintained in an orderly and logical manner, including leases and contracts
• Prepare and coordinate bid proposals and service contracts
• Obtain aging report for management and follow up on all delinquencies, utilizing C&W or client-directed policies
• Ensure invoices are processed in accounting with appropriate back-up and according to established procedures
• Coordinate tenant move ins and move outs, including furniture delivery and pick up
• Oversee maintenance of work order and purchase order systems
• Responsible for aspects of development and maintenance of a comprehensive Tenant Service Package, including tenant handbooks, tenant anniversaries, holiday gifts, park events, quarterly newsletters, and training meetings or programs for tenants. Also responsible for ensuring tenant information within data base is current and up to date
• Update and maintain office procedures in the property Operation’s Procedure Manual under direction of manager
• Ensure Certificates of Insurance for tenants and vendors are up to date
• Oversee the processing of management and maintenance staff hours, expense reports, check requests for review and approval
• Ensure that above standard tenant bill-backs for electrical usage, after hours HVAC, and other similar charges are processed in a timely manner
• Assist supervisor with aspects of annual budgets preparation and monthly financial reports, as well as preparation of bank deposits if processed at on site management office
• Responsible for leading regular inspections of properties with janitorial and landscape providers and any other service provider as directed by the manager
• Participates in performance oversight of all service contractors who perform contract services

KEY COMPETENCIES

• Customer Service Focus
• Organization skills
• Time Management skills
• Communication Proficiency (oral and written)
• Initiative
• Multi-Tasking
• Sense of Urgency

Qualifications

IMPORTANT EDUCATION

• High school diploma/GED equivalent; Bachelor’s Degree preferred

Important Experience

• At least 1 year of real estate property management or related experience

Additional Eligibility Qualifications

• Proficiency in Microsoft Office Suite
• Demonstrates initiative and reflects a sense of urgency in daily duties by meeting or improving upon deadlines

WORK ENVIRONMENT

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. Regularly required to travel outside between properties in varying weather conditions.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee may need to travel from floor to floor, climb stairs, and may be required to travel outside between buildings in varying outdoor weather conditions. The employee may also be regularly required to remain in a stationary position (sit or stand) for 85% of the time; regularly operate office machinery.

Other Duties

This job description is not designed to cover or contain a comprehensive list of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.