Assistant Property Manager

lpc; Austin (TX); On-site; USD 50,000 - 75,000; Full time

Job summary

Lincoln Property Company in Austin seeks an LPC Assistant Property Manager to support the Property Manager in managing a single property or portfolio of commercial, industrial, or retail assets, including marketing, operations, and financial activities.

You will respond to tenant needs, assist with lease administration, CAM/OpX reconciliations, vendor payments, monthly reports, and budgeting, while fostering teamwork and ensuring compliance with policies.

Qualifications

• Bachelor's degree preferred with 1-2 years of related experience; combination of experience and education will be considered in lieu of a degree.
• Intermediate to advanced skills with Microsoft Office Suite; Proficiency with AP and CMMS systems preferred.
• Experience with commercial office, retail, and industrial properties preferred.
• Requires knowledge of financial terms and principles; ability to calculate intermediate figures such as percentages and discounts, and conduct basic financial analysis.
• Strong to excellent written and verbal communication skills; ability to convey topics with a positive tone to achieve operational and relationship objectives.
• Desire to lead and receive instruction on development of leadership skill set; ability to build consensus in work groups.
• Strong organizational skills with ability to deliver timely results.
• Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.

Responsibilities

• Respond to tenant needs, ensuring that administrative and building technical staff resolve problems promptly and in accordance with policies, procedures, and contractual obligations.
• Review and recommend approvals for accurate vendor invoice payment in compliance with the management agreement, LPC policies, and authorization limits.
• Assist the Property Manager in preparing and delivering timely, accurate, and complete monthly reports and budget packages according to client requirements.
• Manage data collection and drafting of operating expense reconciliations (CAM/OpX) in coordination with the accounting team.
• Perform and coordinate lease administration activities including lease set up, lease changes, and reporting across applicable systems.
• Assist in coordinating and documenting tenant move-ins and move-outs, and participate in walk-throughs with Property Manager, tenants, and tenant improvement teams.
• Assist with preparation of emergency response plans and participate in drills and training as required.
• Support sourcing and procurement activities; assist in bidding activities as required.
• Drives strong results from direct reports by providing appropriate work direction, strategic guidance, and performance management.
• Perform other duties and responsibilities as assigned.

Skills

Microsoft Office Suite

Written & verbal communication

Organizational skills

Leadership potential

Education

Bachelor's degree preferred

Tools

AP

CMMS systems

Job description

Position Overview

As an LPC Assistant Property Manager, you will be responsible for supporting the Property Manager or higher-level staff in managing all aspects of a single property or portfolio of commercial, industrial, or retail properties, including marketing, operations, and financial activities.

Essential Duties and Responsibilities

• Respond to tenant needs, ensuring that administrative and building technical staff resolve problems promptly and in accordance with policies, procedures, and contractual obligations.


• Review and recommend approvals for accurate vendor invoice payment in compliance with the management agreement, LPC policies, and authorization limits.


• Assist the Property Manager in preparing and delivering timely, accurate, and complete monthly reports and budget packages according to client requirements.


• Manage data collection and drafting of operating expense reconciliations (CAM/OpX) in coordination with the accounting team.


• Perform and coordinate lease administration activities including lease set up, lease changes, and reporting across applicable systems.


• Assist in coordinating and documenting tenant move-ins and move-outs, and participate in walk-throughs with Property Manager, tenants, and tenant improvement teams.


• Assist with preparation of emergency response plans and participate in drills and training as required.


• Support sourcing and procurement activities; assist in bidding activities as required.


• Drives strong results from direct reports by providing appropriate work direction, strategic guidance, and performance management.


• Perform other duties and responsibilities as assigned.

Qualifications

• Bachelor's degree (BA/BS) preferred with 1-2 years of related experience. In lieu of a degree, a combination of experience and education will be considered.


• Intermediate to advanced skills with Microsoft Office Suite. Proficiency with AP and CMMS systems preferred.


• Experience with commercial office, retail, and industrial properties preferred.


• Requires knowledge of financial terms and principles; ability to calculate intermediate figures such as percentages and discounts, and conduct basic financial analysis.


• Strong to excellent written and verbal communication skills; ability to convey topics with a positive tone to achieve operational and relationship objectives.


• Desire to lead and receive instruction on development of leadership skill set; ability to build consensus in work groups.


• Strong organizational skills with ability to deliver timely results.


• Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.

Physical Requirements

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Performs monthly or more frequent property inspections. Travel to assigned properties as required.

Work Arrangements

This position is 100% in-office. The role requires working in office during standard business hours. Remote work or telecommuting is not an option for this position.

Equal Opportunity Employment

LPC is an equal opportunity employer that values diversity. We have a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.

Candidate Accommodations

LPC provides reasonable accommodations in job application procedures for individuals with disabilities. If you need assistance or an accommodation due to a disability, please contact Human Resources.

Why Lincoln?

At LPC you will be supported by a national firm where an entrepreneurial mindset is encouraged. You will be encouraged to explore your potential through training programs, mentorship, exciting work, fast-paced assignments, and an environment of constant learning and dedication to results. Our benefits package includes medical, dental, and vision insurance, 401(k), and paid time off.

About Lincoln Property Company

Lincoln Property Company (\"Lincoln\") is one of the largest private real estate firms in the United States. Offering a fully integrated platform of real estate services and innovative solutions to owners, investors, lenders and occupiers, Lincoln supports the entire real estate lifecycle across asset types, including office, multifamily, life science, retail, industrial, data center, production studio, healthcare, government, universities, and mixed-use properties, throughout the United States, United Kingdom, and Europe. Lincoln's combined management and leasing portfolio on behalf of institutional clients includes more than 680 millio