Assistant Property Manager

Trademark; Atlanta (GA); On-site; USD 65,000 - 90,000; Full time

Job summary

Trademark in Atlanta is seeking an Assistant Property Manager to oversee the day-to-day operations of the commercial and retail components at Market Street Woodlands, ensuring professional relationships with owners, tenants, vendors, and staff. The role emphasizes proactive site management, lease administration, budgeting support, inspections, and coordinating move-ins and notices.

Ideal candidates are detail-oriented with strong communication and problem-solving skills in a fast-paced mixed-use

Qualifications

Responsibilities

• Day-to-Day Management: Handle routine management functions, serving as a key point of contact for daily correspondence with owners, tenants, contractors, and vendors.
• Tenant Onboarding & Relations: Support the tenant coordination process to remove property-level obstacles. Coordinate new tenant move-ins, send and track all tenant open/close notices, and quickly resolve property maintenance requests.
• Site Inspections: Perform daily physical inspections of the property to ensure first-class upkeep and presentation.
• Budgeting & Forecasting: Assist with the annual budget, CAM/Tax reconciliations, monthly financial reporting, and quarterly forecasting in alignment with Property Management Agreements.
• Expense Control: Lead the property invoice workflow, including accurate coding, review, approval, and general expense control.
• Lease Oversight: Maintain a thorough understanding of lease clauses, management agreements, and specialty leasing terms. Distribute rent commencement letters, monitor tenant obligations, and address lease violations.
• Collections & Sales Tracking: Assist with the collection of outstanding balances from tenants and vendors. Collect and review tenant sales reports, identifying and communicating performance trends to ownership and leasing agents.
• Vendor Management: Coordinate the service contract bidding summary process for renewals, obtain proper signatures, and manage files.
• Cross-Functional Collaboration: Partner with permanent and specialty leasing teams regarding expansion opportunities, expirations, watchlist items, and lease extensions.

Job description

TheAssistant Property Managerprovides day-to-day operations management for the commercial and retail components of Atlantic Station while maintaining professional, courteous, and highly responsive relationships with ownership representatives, tenants, vendors, contractors, and internal team members. This role is a fantastic opportunity for a detail-oriented, proactive professional looking to grow their career in property management within a premier, fast-paced mixed-use environment.

Key Responsibilities

• Day-to-Day Management:Handle routine management functions, serving as a key point of contact for daily correspondence with owners, tenants, contractors, and vendors.
• Tenant Onboarding & Relations:Support the tenant coordination process to remove property-level obstacles. Coordinate new tenant move-ins, send and track all tenant open/close notices, and quickly resolve property maintenance requests.
• Site Inspections:Perform daily physical inspections of the property to ensure first-class upkeep and presentation.

2. Financial Management & Lease Administration

• Budgeting & Forecasting:Assist with the annual budget, CAM/Tax reconciliations, monthly financial reporting, and quarterly forecasting in alignment with Property Management Agreements.
• Expense Control:Lead the property invoice workflow, including accurate coding, review, approval, and general expense control.
• Lease Oversight:Maintain a thorough understanding of lease clauses, management agreements, and specialty leasing terms. Distribute rent commencement letters, monitor tenant obligations, and address lease violations.
• Collections & Sales Tracking:Assist with the collection of outstanding balances from tenants and vendors. Collect and review tenant sales reports, identifying and communicating performance trends to ownership and leasing agents.

3. Contracts, Compliance & Team Support

• Vendor Management:Coordinate the service contract bidding summary process for renewals, obtain proper signatures, and manage files. Collect and track all required tenant and vendor insurance certificates.
• Cross-Functional Collaboration:Partner with permanent and specialty leasing teams regarding expansion opportunities, expirations, watchlist items, and lease extensions. Assist the District/Master Owners Association manager as needed.
• Reporting & Legal Support:Assist in preparing required property reports and compiling data for legal requests and operational issues.

Assistant Operations Manager | Market Street Woodlands