Assistant - Project - WDD Construction Purchasing

Wynn-Resorts-5; Las Vegas (NV); On-site; USD 38,000 - 60,000; Full time

Job summary

Wynn Resorts is seeking a Project Assistant for its Design & Development - Construction Purchasing division in Las Vegas to prepare FF&E documentation and support timely, budget-conscious project delivery. You will enter vendor data, develop bid packages, process purchase orders, check requests, and coordinate with freight forwarders and international entities, reporting to senior team members.

Ideal candidates have strong communication, Excel skills, integrity, and the ability to work in a

Qualifications

• Excellent verbal and written communication skills.
• Excellent computer skills including Microsoft Office programs.
• Impeccable integrity and organizational skills.
• Exceptional attention to detail and ability to multi-task.
• Team player that thrives in a high pressure work environment.
• Past FF&E purchasing experience preferred.

Responsibilities

• Enter new contacts / vendors into Purchasing and Accounting systems and collect registration information (W-9).
• Develop and distribute bid packages under guidance of senior team members.
• Prepare bid analysis and spreadsheets for senior team members.
• Enter and file specifications from Interiors department.
• Produce purchase orders and change orders on request from senior staff.
• Data entry and follow up with vendors to expedite orders, including coordination with freight forwarders and international entities.
• Inspect and quality control delivered shipments at warehouse.
• Process submittals and maintain the submittal log.
• Communicate project information to vendors and team members.
• Maintain timely project records in online purchasing system and filing system.
• Produce reports and project summaries for senior staff.
• Prepare shipping and installation documents under guidance of seniors.

Tools

Microsoft Office

Job description

• Full-time
• FLSA Status: Exempt
• Division: 22170 - G&A
• Status: Full-Time
• Career Areas: Architecture & Design

Job Description

The Project Assistant for Wynn's Design & Development - Construction Purchasing division is responsible for preparing appropriate documentation for FF&E items to be purchased by the department and for working effectively on a team to complete the assigned projects on time and under budget.

PROJECT DEVELOPMENT

• Enter new contacts / vendors into both the Purchasing and Accounting systems and collect necessary registration information for new vendors including W-9 form.
• Develop and distribute bid packages under the guidance of senior members of the project team.
• Prepare bid analysis and spreadsheets for senior members of the project team.

PROJECT ADMINISTRATION

• Enter and file specifications provided by the Interiors department.
• Basic bidding requests and retrieval / confirmation of vital order information such as terms, FOB, etc.
• Produce purchase orders and change orders by the request of senior members of the project team.
• Produce, validate and distribute check requests.
• Data entry and basic follow up with vendors to expedite current orders, including coordination with freight forwarders and international entities.
• Inspection and quality control of delivered shipments at warehouse.
• Processing of submittals and maintainence the submittal log.
• Communicate information related to assigned projects to vendors and other members of the project team.
• Maintain timely, accurate and useful project records in the online purchasing system and filing system.
• Execute administrative tasks assigned by senior members of the project team in an efficient and timely manner.
• Produce requested reports and project summary documents for senior staff.

PROJECT COMPLETION

• Prepare shipping and installation documents under the guidance of senior members of the project team.
• Assist in follow up and resolution of warranty claims or punch list completion.
• Effectively work with Accounting and senior members of the project team to close out installed projects.

Qualifications

• Maintains and promotes exceptional integrity and reputation of the department
• Maintains strict confidentiality outside the company of all program design, sources and schedules
• Ability and positive willingness and duty to work the work varying schedules and hours required to meet the business needs of the project at hand, including travel when necessary. A 40-45 hour work week is typical
• Encourage good relationships, promote team spirit, and insure effective two way and multicultural communications among all WDD disciplines as well as the Operational team, vendor base, and service providers
• Accept any other duties and responsibilities assigned by senior staff as required to insure delivery and installation of all required FFE within project schedules and budgets
• Any combination of education, training, or experience that provides the required knowledge, skills, and abilities
• Past FF&E purchasing experience preferred
• Excellent verbal and written communication skills
• Excellent computer skills including all Microsoft office programs
• Impeccable integrity and organizational skills
• Exceptional attention to detail and ability to multi-task
• Team player that thrives in a high pressure work environment
• Must be eighteen years of age or older

Additional Information

Wynn Resorts is an equal opportunity employer committed to hiring a diverse workforce and sustaining an inclusive culture. Wynn Resorts does not discriminate on the basis of disability, veteran status or any other basis protected under federal, state or local laws confidential according to EEO guidelines.