Assistant Project Manager - Transportation Market

Gresham Smith; Jacksonville (FL); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Flexible schedules

Generous PTO

Healthcare (Medical, Dental, Vision)

401(k) with Company Match

Disability & Life Insurance

Telemedicine

Job summary

Gresham Smith in Jacksonville, FL is seeking an Assistant Project Manager to support monthly billing, project data analysis, and revenue projections. You will coordinate contracts, insurance compliance, and project system setup, driving accurate financial reporting and proactive planning.

This role offers growth within a collaborative, people-first environment and exposure to diverse infrastructure projects.

Qualifications

• Bachelor’s or Associate degree in Accounting, Finance, Business Administration, Business Management, or related field (Bachelor’s preferred).
• Five+ years in a comparable role, or 10+ years in lieu of education.
• Experience with business accounting and project administration functions.
• Strong financial and analytical skills to interpret complex data.
• Advanced to intermediate Excel for financial analysis and reporting.
• Experience with Deltek Vantagepoint and MS Project is beneficial.
• Attention to detail and ability to identify discrepancies and propose solutions.
• Excellent organizational and time-management skills; able to multitask.

Responsibilities

• Facilitate monthly billing and act as liaison among Accounting, Market Analyst, and Project Managers.
• Analyze project data and provide clear reporting on budgets, labor, and expenses.
• Assist with resource planning and project revenue projections.
• Coordinate consultant activities, setup, contracts, and insurance compliance.
• Manage project system setup, maintenance, and closeout.
• Administer contracts and support related documentation and compliance.

Skills

Financial analysis

Attention to detail

Strong communication

Excel

Organizational skills

Independent & collaborative

Time management

Education

Associate degree in related field

Bachelor’s degree in related field

Tools

Deltek Vantagepoint

Microsoft Project

Job description

About Us

. Our culture is the cornerstone of who we are, and our people are at the heart of everything we do. United by our Core Purpose—to plan, design, and consult to create healthy and thriving communities—we deliver innovative solutions for life’s essential infrastructure and institutions.

. What sets us apart is our dedication to care for our people, our clients, and the places we call home. We are more than a team of professionals—we’re a community built on commitment, integrity, respect, and teamwork.

Why Gresham Smith?

When you join Gresham Smith, you’re joining a place where you can connect and thrive. Our employees consistently recognize us as a

About Us

At Gresham Smith, we call it Genuine Ingenuity. Our culture is the cornerstone of who we are, and our people are at the heart of everything we do. United by our Core Purpose—to plan, design, and consult to create healthy and thriving communities—we deliver innovative solutions for life’s essential infrastructure and institutions. What sets us apart is our dedication to care for our people, our clients, and the places we call home. We are more than a team of professionals—we’re a community built on commitment, integrity, respect, and teamwork.

Why Gresham Smith?

When you join Gresham Smith, you’re joining a place where you can connect and thrive. Our employees consistently recognize us as a Best Place to Work because we go above and beyond to ensure that you feel valued, supported, and empowered.

About You

• An associate or bachelor’s degree in Accounting, Finance, Business Administration, Business Management, or a related field, with a bachelor’s degree preferred
• A minimum of five years of experience in a comparable role, or 10 years of relevant experience in lieu of the education requirement
• Experience with business accounting and project administration functions
• Strong financial and analytical skills, with the ability to assess, interpret, and organize complex data
• Intermediate to advanced proficiency in Microsoft Excel for financial analysis and reporting
• Experience with Deltek Vantagepoint and Microsoft Project for financial tracking and planning is beneficial
• Strong attention to detail and the ability to identify financial discrepancies and recommend solutions
• Excellent organizational and time-management skills, with the ability to manage multiple tasks, priorities, and deadlines simultaneously
• A proactive and self-motivated approach, with the ability to work independently and collaboratively as part of a team
• Excellent interpersonal, written, and verbal communication skills, particularly when conveying complex financial information

About The Role

As an Assistant Project Manager, you will:

• Facilitate the monthly billing process and serve as a liaison among Accounting, the Market Analyst, and Project Managers
• Analyze project data and provide clear reporting to Project Managers and project teams, including budgets, spent and planned labor, and expenses
• Assist with resource planning and prepare project revenue projections
• Coordinate consultant activities, including setup, contracts, insurance compliance, and expense tracking
• Manage project system setup, maintenance, and closeout
• Administer project contracts and support related documentation and compliance requirements
• Ensure project insurance remains current and complies with the requirements of each project contract
• Compile and calculate data to support fee proposal development

Your work will directly contribute to shaping environments where people live, work, and thrive, all while growing your career within a supportive, people-first culture.

Join Us

If you’re excited to bring your talents to a collaborative, people-first environment where you can make an impact while growing your career, we’d love to hear from you.

Here’s what you can expect:

Professional Growth:

In-house Learning, Tuition Reimbursement, Licensure Support, Professional Organization Engagement.

Culture that Cares:

93% of employees say they feel cared for, and 96% are confident in our future success.

Competitive Benefits:

• Flexible Schedules & Generous PTO
• Healthcare (Medical, Dental, Vision, Wellness Programs)
• 401(k) with Company Match
• Short- & Long-term Disability, Paid Life & AD&D
• Supplemental, Critical Care, Pet, Legal & ID Theft Insurance
• Family Planning and Parental Leave
• Mass/Public Transit Program
• Telemedicine and Employee Assistance Program

Gresham Smith is an equal opportunity employer and does not discriminate. Everyone is invited to apply!

GRESHAM SMITH does not accept unsolicited resumes from recruiters, headhunters, search firms, or agencies. No referral or recruiter fees will be paid without a fully executed GRESHAM PLACEMENT SERVICES AGREEMENT (PSA) in advance. Submissions made without a PSA may be recruited and hired by GRESHAM SMITH with no financial obligation to the submitting party. Any such unsolicited resumes or candidate information sent to hiring managers or any employee becomes the property of GRESHAM SMITH.