Assistant Project Manager, Special Projects, NA

vantagedc; Santa Clara (CA); Hybrid; USD 95,000 - 125,000; Full time

Job summary

Vantage seeks an Assistant Project Manager to support the Special Projects team on data center construction projects in Santa Clara, CA. The role requires proactive coordination of design, budgeting, RFPs and vendor management, with oversight of submittals and RFIs.

You will assist with design phases, safety tracking, commissioning, and project closeouts, reporting to the Special Projects team. A strong PM mindset and cross-functional collaboration are essential.

Qualifications

• Bachelor’s degree in construction management, engineering, architecture, or equivalent experience.
• Minimum 5+ years as a Project Engineer in construction PM with growing complexity.
• Data Center, Owner's Rep or GC experience is highly preferred.
• Experience in CSA (civil/structural/architectural) and MEP Construction.

Responsibilities

• Support Special Projects and PMs across multiple construction projects.
• Assist with budgeting, RFPs, submittals, RFIs, drawings, safety reporting.
• Coordinate design-build contractors and vendors; track progress and issues.
• Facilitate meetings (OAC, coordination, stakeholder) and capture actions.
• Oversee project closeouts, commissioning, warranties and as-builts.

Skills

Initiative

Problem solving

Time management

Meeting facilitation

Vendor coordination

RFI process

Submittals

Documentation review

Education

Bachelor of Science in Construction Management / Engineering / Architecture

Job description

About Vantage

Vantage powers, cools, protects and connects the technology of the world's well-known hyperscalers, cloud providers and large enterprises. Developing and operating across North America, EMEA and Asia Pacific, Vantage has evolved data center design in innovative ways to deliver dramatic gains in reliability, efficiency and sustainability in flexible environments that can scale as quickly as the market demands.

Position Description:

This role will be based in Santa Clara California, following our flexible work policy (3 days in-office and 2 days flexible).

Vantage is looking for an Assistant Project Manager to assist the Special Projects team and Project Managers to drive success on new and ongoing construction projects.

The position covers all aspects of a construction project. Areas of expertise that require minimal oversight and autonomy in the following areas:

• RFP development and overall project budgeting
• Pre-bid oversig ht and coordination assistance
• Assist managing all design phases and documents
• Assist managing , coordinating and supervising design-build contractors and vendors
• Assist and/or coordinate with internal stakeholders and subject matter experts
• Assist with oversight of physical construction activities
• Participation in commissioning
• Assist, manage and own project close outs: Punch list , as-builds, warranties, OEM, etc.

Essential Job Functions:

• Report to and assist Vantage Special Projects team and assigned manager.
• Proficient at taking initiative, problem solving, time management, and thinking outside the box.
• Gather vendor proposals, invoicing documents and ensure vendor deliverables are delivered in a timely manner.
• Manage individual tasks throughout the construction process including submittals, RFI process, drawings and safety reporting.
• Proficient understanding of contract types; i.e., GMP, Lump Sum, NTE, etc.
• Proficient understanding of invoicing; i.e., lien waivers, pay applications, retention, etc.
• Proficient in leading OAC meetings, coordination meetings, and facilitating stakeholder meetings.
• Coordinate VDC led meetings, manage meeting minutes and drive actions to closure.
• Oversee OFCI equipment release, delivery, deficiencies, startup and commissioning.
• Ensure project compliance, track construction progress via daily logs, site inspections and QA/QC.
• Manage project close-out and documentation.

Duties:

Manage small to medium sized projects with Special Projects Project Manager or Sr. Project Manager oversight.

Occa siona lly, based on Assistant Project Manager's experience , readiness and learning development; individual may be included in larger more technical projects to assist Special Projects Project Manager or Sr. Project Manager .

Assist and or manage multiple projects concurrently and projects in various locations.

Coordinate internal alignment on project document reviews, budgeting and financial exercises and purchase order management.

Enforce project quality controls and safety programs through an in-depth understanding of the partner contracts and design docs.

Manage and provide weekly HRA inspections to adhere to VDC safety metrics.

Perform tasks accurately and execute with minimal supervision.

Assist V antage PM(s) in preparing monthly financial updates and forecasts.

Manage contractor billing to ensure accuracy of scope included in each billing and timely review of all pay applications.

Manage change orders and review process independently. Provide timely review of change orders with accuracy of scope and costs.

Input PO requests in the financial system, track and manage distribution process to all Vantage vendors.

Facilitate design page-turns, document reviews, meeting minutes, capture deliverables and action items for internal stakeholders and direct contractor design partners.

Manage Vantage vendor partners to ensure completion of their scope and overall project completion (i.e., Signage, furniture, AV, etc.)

As required, manage design team/contractors throughout each project.

Work closely with VDC Ops to coordinate ongoing site activities, develop and track MOPs and provide customer support as necessary.

Manage, organize and maintain internal file storage.

Own internal and external project closeout requirements.

Assist and track as-builds, permits, and coordinate with local authorities to ensure permits and documents are current.

Time to time, additional duties may be assigned by management .

Job Requirements:

• Bachelor of Science in Construction Management, Engineering , Architecture, or a similar field , or equivalent experience .
• Minimum of 5+ years' experience as a Project Engineer in Construction P roject M anagement assisting or supervising construction projects of increasing complexity is required.
• Data Center , Owner's Represen tative and/or General Contractor experience is highly preferred.
• Experience in CSA (civil, structural, architectural) and MEP (mechanical, electrical, plumbing) constructi